The Executive Assistant is responsible for providing comprehensive administrative support to the CEO, Board of Trustees, and executive level staff including managing calendars; organizing Board and Board committee meetings, materials and minutes; and assisting with other duties including travel arrangements, meeting hospitality, and producing presentations and correspondence. The position is responsible for managing institutional memberships and subscriptions and gathering data related to surveys that the museum participates in from across the industry. The position requires exceptional attention to detail, the ability to anticipate needs, think critically, and demonstrate problem-solving with a high level of professionalism and confidentiality.
Full Time
Communications Manager
The Communications Manager is a leader in defining and managing 826 Valencia’s external communications, telling the story of what’s happening at 826 and keeping our messages current, compelling, and top of mind for our audience. The Communications Manager creates strategic, on-brand, and powerful messages that help to amplify our students’ voices and grow our media, volunteer, donor, and general public audiences. Alongside the Design Director and with the support of the Executive Director and Director of Advancement, the Communications Manager is “keeper of the brand,” responsible for the organizational identity as defined through written words, public platforms and advocacy, and online and print collateral. Under the Communications Manager’s leadership, all external communications will serve to establish the organization and our students as thought leaders on the topics of why writing matters, anti-racist education, and local issues impacting our students’ communities.
WHO WE ARE
826 Valencia is an award-winning nonprofit dedicated to supporting under-resourced students ages six to eighteen with their creative and expository writing skills, and to helping teachers inspire their students to write. Our innovative model has inspired more than 40 like-minded organizations world-wide.
REPORTING RELATIONSHIPS
Reports to the Director of Advancement. Supervises the Communications Associate.
MAJOR RESPONSIBILITIES
- Develop, implement, and evaluate 826 Valencia’s annual Communications goals and plan
- Project manage, write, and/or edit the organization’s major print collateral and marketing materials, including: the annual report, the end-of-year appeal, various newsletters (monthly, volunteer, and stores), and special communications projects as they arise (such as donor cultivation materials, event programs and invitations, and special projects as needed)
- Manage the website content and functionality
- Engage, cultivate, and manage press to ensure coverage of 826 Valencia programs, special events, and public announcements
- Manage 826 Valencia’s social media (Facebook, Twitter, Instagram, and LinkedIn) and grow audience engagement
- Manage online networking platforms like GuideStar and Charity Navigator
- Use data tracking tools such as Google Analytics and social analytics to evaluate communications and develop strategy
- Serve as a resource to various stakeholders (consult on communications matters, uphold the brand, adhere to communication standards)
- Facilitate communication among staff and between departments; engage the whole staff in communications and outreach work as appropriate
- As a member of the Advancement (fundraising) Team, support with grant writing process, facilitation of external partnerships, events, and special projects as needed
- Supervise a Communications Associate by providing ongoing coaching, support, informal feedback, and formal evaluations
Other Responsibilities
- Attend staff meetings, participate in internal committees on diversity, equity and inclusion, anti-racism trainings, other professional development workshops, and performance appraisal systems
- Participate in the annual 826 National conference and in 826 network communications cohort
- Meet all deadlines
- All other duties as assigned by the Executive Director and Director of Advancement
EDUCATION & EXPERIENCE REQUIREMENTS
- At least 5 years of experience in communications or marketing
- Experience in nonprofit, arts, and education fields (preferred)
- Supervisory experience (preferred)
Required Competencies
- Demonstrates effective written and verbal communication, tailoring organizational voice for a variety of audiences, formats and goals
- Able to manage resources, time, and people efficiently and effectively
- Connects the work of others across different teams in a manner that is integrated, seamless, and inclusive; defines and communicates a team vision rooted in 826’s broader vision and priorities
- Provides appropriate level of day-to-day support to team, differentiating styles based on individuals/assignments; designs opportunities for growth in the scope of team members’ roles; and demonstrates ability to effectively manage others in times of uncertainty and change
- Creates and engages in opportunities for team to connect and deepen relationships, and builds team capacity to understand the impact of one’s own thoughts and behaviors on others
- Sets up strong collaboration structures and ensures roles and responsibilities are clear
- Sees and responds to the big picture of which stakeholders are being engaged and heard, and actively amplifies the voices of marginalized or underrepresented groups
- Appreciates and articulates the value of diversity, equity and inclusion to 826 and its mission
- Pushes self to make necessary changes based on knowledge gained through courageous conversations about community context and happenings
OTHER DETAILS
This exempt role is full-time (40 hours per week) with a flexible work schedule Monday through Friday (e.g., 9 a.m. to 5:30 p.m.) and some evenings and weekends as required. This role is based at the Tenderloin Center, 180 Golden Gate Ave., San Francisco. Due to the COVID-19 pandemic, this role is currently remote from a home location with high-speed Internet access, but will return to the office when we reopen our centers. Candidates must be located in or willing to relocate to the San Francisco Bay Area, where they are expected to work in an open-office environment with substantial ambient noise and overheard conversations
BENEFITS
- $65,000 to $75,000 Annual Salary, with $1,000-per-year language premium for employees who meet the criteria
- Paid Time Off: 15 Vacation days per year (increases to 20 days after two years), approximately 9 Wellness days per year, 13 Holidays, and winter office closure. (Additional COVID-19 paid time off available through federal and state COVID-19 leave regulations)
- Health insurance coverage, Employee Assistance Program, group life insurance
- Pre-Tax Savings: 401(k) plan with employer match, Flexible Spending Account for health and dependent care expenses, Commuter Benefits
- Professional development funds (budget permitting)
- Reimbursement for local work-related travel expenses, such as between writing centers and school sites. While working remotely due to COVID-19, partial reimbursement for high-speed Internet and utilities
- Relocation support may be available if moving to California from another state
- 30% discount at all 826 Valencia stores
TO APPLY
Please fill out this brief application: https://forms.gle/ZZ4p6rLgKZmDynf46. Submit your cover letter, résumé, and writing sample to hiring@826valencia.org by July 12, and write “Communications Manager” in the subject line. This position is open until filled, with an ideal start date of August 9.
826 Valencia is an equal opportunity employer committed to achieving a diverse staff and inclusive work environment. Candidates who identify as Black, Indigenous or people of color are strongly encouraged to apply. 826 Valencia does not discriminate on the basis of race, ethnicity, age, religion, sexual orientation, political orientation, disability, veteran status, or gender identity or expression. For more information, read the 826 Stand: https://826valencia.org/the-826-stand/. You can read about our core values at https://826valencia.org/core-values/.
Associate Chorus Manager
Los Angeles Children’s Chorus (LACC) seeks an energetic, collegial, and highly organized individual to join the organization as Associate Chorus Manager (ACM). Reporting to LACC’s Chorus Manager and working closely with the artistic team, which includes the Artistic Director, Associate Artistic Director, Apprentice Choir Director, Young Men’s Ensemble Director, and Director of Music Literacy and Curriculum Development, the ACM supports the artistic and educational needs of the organization.
The ACM will serve as an ambassador for LACC and its choristers, is a colleague to all artistic and administrative staff, and supports and advances LACC’s mission of providing “choral music education of the highest quality to young people who represent richly diverse racial, economic, and cultural backgrounds.”
The ideal candidate will be a personable and empathetic individual who thrives in a fast-paced environment; possesses relevant operations management experience, preferably from prior work for a performing arts or music education organization; and is capable of leveraging exceptional communications, time management, and strategic thinking skills to achieve success in the position.
RESPONSIBILITIES:
· Manage regular Saturday and Sunday rehearsals of all choirs except the Young Men’s Ensemble, as determined by the Chorus Manager (a monthly chorus management schedule will be established with the Chorus Manager).
· Assist with rehearsals for on-site and off-site performances, open rehearsals, master classes, open houses, parent orientation, all-choir picnic, retreats, et al.
· Assist with rehearsal preparation and management, including coordination of volunteer support for rehearsals and performances, and monitor rehearsals.
· Ensure that all equipment needs for rehearsals are met.
· Serve as program manager for the First Experiences in Singing “FES” program, including room set-up, attendance tracking, organizing volunteer assistants, scheduling evaluations and appropriate communications with parents.
· Manage the First Experiences in Choral Singing “FECS” ensemble, including room set-up, attendance tracking, organizing volunteer assistants, and all communications with parents.
· Attend Artistic Staff Meetings.
· Supervise attendance record-keeping and communicate attendance issues to conducting staff.
· Schedule mid-year chorister progress reports and year-end chorister evaluations.
· Assist with organizational communication to choristers, families and staff, and serve as an advocate for LACC policies and procedures.
· Assist with special event planning and management.
· Assist with the preparation and execution of all self-produced concerts and contracted performances/collaborations to deliver professional performances of the highest artistic quality.
· Assist with tour planning and management as assigned by the Chorus Manager.
· Ensure the safety and well-being of choristers at all times.
· Other relevant duties as assigned.
REQUIRED QUALIFICATIONS:
Bachelor’s degree
Ability to analyze, organize, and process information quickly and accurately.
Ability to work successfully both as a member of close-knit team and independently.
A professional yet collegial, empathetic demeanor and the ability to interface with a variety of constituency groups, including choristers, families, faculty, staff, philanthropic funders, concert attendees, and members of LACC Board of Directors.
Fluency with computers, MS Office, SaaS software, and CRM databases.
Superb interpersonal, verbal and written communication skills.
Ability to work a flexible schedule, including evenings and on weekends.
PREFERRED QUALIFICATIONS:
Minimum of 3 years’ administrative experience in an academic, educational, or performing arts setting, preferably in the nonprofit sector.
Prior experience with a youth chorus, either as a singer or administrator.
Knowledge of the choral music art form and field.
Knowledge of the Los Angeles music education and performing arts community.
Experience working with music educators and young musicians.
Interest in working with children in an educational setting.
POSITION:
The Associate Chorus Manager is a full-time (40 hours per week) non-exempt, salaried position with a flexible, variable work schedule. Due to COVID-19, this position will work remotely through August 2021 from a location with high-speed internet. Starting in September 2021, this position will transition to a hybrid in-office/at-home schedule and will be based at LACC’s office in Pasadena.
COMPENSATION:
Salary range for this position is $55,000–$60,000 per annum, depending on experience. Benefits package includes employer-sponsored health, dental, and vision insurance and generous paid time off.
TO APPLY:
Email cover letter, resume, and a list of three professional references to Ann Giesler, Chorus Manager, at agiesler@lachildrenschorus.org, by Friday, June 25, 2021. Include job title in subject line. No phone calls, please. The position will remain open until filled.
Los Angeles Children’s Chorus is committed to providing equal opportunity for all persons employed or seeking employment with LACC. Candidates who identify as Black, Indigenous, or People of Color are strongly encouraged to apply. LACC will recruit, hire, retain, promote, and otherwise treat all employees and job applicants equally, without regard to race, color, religion, national origin, gender, age, physical or mental disability, marital status, medical condition, sexual orientation, veteran status or any other basis prohibited by applicable law.
ABOUT LOS ANGELES CHILDREN’S CHORUS
Los Angeles Children’s Chorus (LACC), widely recognized as one of the world’s preeminent youth choruses, has been lauded as “hauntingly beautiful” (Los Angeles Times), “astonishingly polished” (Performances Magazine), “extraordinary in its abilities” (Culture Spot LA), and “one of the world’s foremost children’s choirs” (Pasadena Star News).
Founded in 1986 and led now by Artistic Director Fernando Malvar-Ruiz, LACC annually appears in more than 50 public performances, including its own self-produced concerts and in collaborations with leading organizations such as LA Opera, Los Angeles Philharmonic, Hollywood Bowl Orchestra, Los Angeles Master Chorale, Los Angeles Chamber Orchestra, and Pasadena Symphony and POPS.
The Chorus annually serves more than 400 children ages 6–18 from 40+ communities across Southern California through its seven choirs¾Concert Choir, Chamber Singers, Mixed Voices Choir, Young Men’s Ensemble, Intermediate Choir, Apprentice Choir and Preparatory Choir¾and two first experience classes, First Experiences in Singing and First Experiences in Choral Singing.
The choir appears on John Williams’ latest recording, John Williams & Steven Spielberg: The Ultimate Collection, released in 2017, as well as on the Los Angeles Master Chorale’s critically acclaimed Decca recording, A Good Understanding. The subject of four documentaries by Academy Award®-winning filmmaker Freida Mock, LACC is featured in the Academy Award®-nominated Sing!, about a year in the life of the choir. LACC has also performed with John Mayer on NBC’s “The Tonight Show” and has been featured on PBS’s “Great Performances,” BBC Radio and Public Radio International’s nationally syndicated show “From the Top,” among other credits.
Recipient of Chorus America’s 2014 Margaret Hillis Award for Choral Excellence, the nation’s highest choral honor, LACC frequently serves as a cultural ambassador for Los Angeles on tours that have taken the Chorus across the country and to more than 20+ countries on 6 continents.
Studio Manager
Job Duties
Geoffrey Biddle, a documentary photographer based in Berkeley, CA is seeking a Studio Manager / EA to support his diverse and expanding responsibilities. This position is full time, temp to long-term, pending a three-month trial period. The position is a hybrid role, providing professional support to a working photographer with a deep historical archive, and ancillary duties that help the studio run on a day to day basis (akin to an office manager or EA). The Studio Manager will be reporting directly to Biddle as well as the Studio’s longtime New York-based studio manager, and Biddle’s daughter and collaborator, Eve Biddle. The Studio Manager will have a strong role in helping to shape administrative, strategic, and operational processes.
The ideal candidate for this position has “an eye,” in the artistic sense, and that eye is ideally backed up with curatorial training and experience. They aspire to work with photographs to communicate ideas, and can confidently communicate those ideas. The candidate possesses a service-oriented personality with exceptional and sensitive communication skills. They will be conscientious, meticulous, and organized in managing a broad spectrum of responsibilities — both large and small. This position provides artistic support; administrative support; office management; archive/database management; and meeting, event, and travel coordination.
We are seeking a proactive, hardworking, and experienced person to join our team. Sensitivity to confidential matters is mandatory and an NDA is required. This is a FT position, mostly daytime hours, but some weekends and evenings may be required. A mix of in-person and remote as required (with COVID protocols adhered to).
Responsibilities include, but are not limited to:
ARTISTIC & ARCHIVAL:
With guidance from Biddle and/or Archivist in NYC, managing the inventory and archiving of Biddle’s artwork, including prints, contact sheets, and originals, and helping to create and maintain an inventory and archive (maintaining a FileMaker database, updating archive and Lightroom with tags and new prints, digital asset management system, and inventory management system), and all ancillary duties including, but not limited to, logistics, licensing, tracking, communication, technical support, and technology R&D.
Facilitating the artist’s day-to-day and long term work and personal/professional/creative time by keeping the studio running smoothly on a daily basis (including, at times, running errands or EA/PA work).
Liaising with outside vendors and Biddle’s longtime printer, Ryan Speth.
ADMINISTRATIVE, PROJECT & OFFICE MANAGEMENT:
Managing the day-to-day administrative duties of Biddle. Manage the shared calendar, including scheduling meetings (in person and via Zoom/phone), private/family appointments, travel arrangements, conferences, and social events. Track time spent on various projects.
Processing incoming correspondence and invoices. Provide general support by sorting, scanning, and following up with appropriate action. Address questions regarding payments and keep records of transactions.
Completing office tasks including faxing, emailing, filing, mailing and deliveries. Will include tasks related to his family responsibilities.
Preparing for meetings by generating agendas, researching attendees, taking notes (as required), providing follow-up summaries, ordering lunch, etc.
Maintaining accurate and up-to-date hardcopy and electronic files.
Coordinating ongoing maintenance of office space and acting as liaison with building management on any office-related issues.
Coordinating with outsourced IT consultants on technology-related issues.
COMMUNICATION & RELATIONSHIPS:
Establishing and maintaining positive relationships on Biddle’s behalf as it pertains to his work (with particular attention to California galleries and institutions).
Helping to make introductions to the work to individuals and institutions in order to increase visibility and placement of the work with dealers, collectors, galleries, and institutions, as well as publication in magazines and/or archival books or collections.
Managing external contacts, proactively understanding who they are and keeping track of communications and contact information.
Maintaining and tracking Biddle’s professional website updates, including press coverage and publications, as well as monitoring and maintaining his larger web presence (as needed, and with the support of other staff).
Responding to and handling confidential and sensitive information with poise, professionalism, and diplomacy.
Qualifications:
REQUIREMENTS:
Minimum 2 years of experience supporting an artist, photographer, or similar preferred.
Professional or academic experience in Photography Studio management, Curatorial/Institutional Art settings (museum, gallery, or similar), or Art Historian preferred.
High proficiency with office applications including G-Suite, Word, and Excel; ability to learn and guide new platforms, organize digital data, and oversee the organization’s other management systems including password software required.
Lightroom and Filemaker competency required.
Strong interpersonal skills and the ability to build relationships effectively with all levels of team members, advisors, and outside contacts, including press, and media requests, network events and opportunities, and social media required.
Excels in partnership with a verbal communicator. Should be able to distill a conversation into action items with long-term follow up.
Highly organized.
Excellent references and a clean background check (due to the nature of the position, a background check will be conducted prior to the start of employment).
ASSETS:
Knowledge of, proficiency in, and deep contacts with California-based galleries, art and photography institutions, and dealers is an asset.
Experience and familiarity with photography production and techniques, including fabrication and mounting of shows, project management/timelines, and delegation is an asset.
High proficiency with technology, particularly with complex database systems (ClickUp, Airtable, Salesforce or similar) is an asset.
Project management experience to successfully oversee assigned tasks of varying complexity with overlapping and interrelated deadlines is an asset.
Compensation will be within the $75,000 to $85,000 range commensurate with experience.
Please submit a CV and cover letter (including a live link to your creative work as appropriate) as a single PDF document to biddlestudiojob@gmail.com. Your submission should adhere to the following naming convention: LASTNAME_FIRSTNAME_BiddleStudioMgr.pdf.
Any improperly formatted submissions will be disqualified. Thank you for your time and consideration. We look forward to hearing from you.
Director of Public Affairs
The California Arts Council is seeking a Director of Public Affairs (Information Officer II) to join our public affairs team. Under the administrative direction of the Executive Director, the Director of Public Affairs initiates and performs high profile, complex public affairs activities, including communications, marketing, outreach, events, and special projects. The Director of Public Affairs develops, organizes, directs, and evaluates comprehensive strategies to inform the public of the activities and objectives of a State agency; consults with and advises top management of the agency on public relations implications of the agency’s activities; and performs other related work. The Director of Public Affairs leads the Public Affairs Unit and supervises the Information Officer I, Graphic Designer, Outreach & Events Specialist, and Student Assistant(s), and manages related contractors as required.
Click here to view the duty statement and apply at CalCareers: https://jobs.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=253684
Individuals who are new to state service must have Information Officer II list eligibility in order to gain employment as an Information Officer II with any state agency. Click here to learn more about the education/experience exam, available online.
Statement of Qualifications:
A Statement of Qualifications (SOQ) is required. Resumes DO NOT take the place of the Statement of Qualifications. The SOQ must be no longer than 2 pages in length, using Arial font size 12 and respond to the following question:
This position requires advanced public communication skills and abilities including writing, strategy development, working with the press, event management, community engagement, crisis communications, analysis, creative direction, and public speaking. It also requires supervising the work of others.
1. Please describe why you are uniquely qualified to perform these duties and direct the statewide public affairs program for the California Arts Council.
Resumes DO NOT take the place of the SOQ.
Print applications and SOQ must be postmarked by the postal service or received by close of business on the final filing date. Applications received after the final filing date will not be accepted.
Associate Director of Community Connections
The Associate Director of Community Connections will be responsible for engaging the diverse communities of the San Francisco Bay Area with an emphasis on those historically excluded from and underrepresented in live theater. Duties will include building community relationships; collaborating with the Artistic and Marketing departments; designing and implementing culturally responsive residencies and interactions with a range of partner organizations; and producing events that strengthen A.C.T.’s relationship with the San Francisco community.
Responsibilities:
- Establish meaningful relationships, partnerships and trust with individuals and organizations across San Francisco with an emphasis on Black, Indigenous, Latinx and Asian communities. Guide efforts to integrate these relationships into the full organization.
- Collaborate with community leaders to design programs that are responsive to the interests and needs of specific cultural communities and that utilize A.C.T.’s resources in service of those interests.
- Facilitate dialogue with potential collaborators, community leaders, and artists about program content, and provide input, support and direction towards A.C.T.’s programming, including season planning.
- Engage with San Francisco/Bay Area artists across artistic disciplines to support the work on A.C.T.’s stages.
- Serve as a liaison to communities on behalf of the Artistic and Marketing departments; connecting visiting artists and collaborators with members of the community to support mutually beneficial programming.
- Collaborate with and support the Marketing department in audience development efforts to increase participation of Black, Indigenous, Latinx and Asian communities.
- Contribute to planning and provide general administrative and onsite support as needed to the full range of A.C.T.’s Education and Community programs and initiatives, working in collaboration with colleagues in the department and across the organization.
Required Experience:
- Demonstrated experience working with communities historically excluded/underrepresented in live theater with a focus on the San Francisco Bay Area.
- 2-4 years’ experience in program management, community organizing and/or producing.
- Knowledge of the performing arts, B.A. or B.F.A. in performing arts/humanities preferred though not required.
- Ability to work independently and take projects from conception to completion.
- Strong project management skills and experience, ability to be detail-oriented while maintaining and cultivating big picture vision and consistency.
- Innovative thinking, adaptability, and comfort with supporting new ideas/projects.
- Comfort in working digitally (need not have advanced technical skills but should be able to plan and execute digital events).
- Capacity to provide onsite event management.
- High level of cultural competency.
