Full Time

Executive Director

Executive Director, San Luis Obispo County Arts Council. Full time or reduced schedule considered
depending on candidate fit, compensation commensurate with experience and schedule. Lead programs,
fundraising, and community advocacy for the county’s arts council. Management experience required
preferably in a non-profit environment.

Position Overview
The Executive Director provides strategic leadership and operational management for the San
Luis Obispo County Arts Council. Reporting to the Board of Directors, with day to day contact
through the Board President, the Executive Director is responsible for advancing the
organization’s mission, overseeing programs and staff, ensuring the organization’s fiscal health,
leading fundraising, and serving as the primary public voice of the organization.

Leadership and Governance
Provide overall leadership and direction consistent with the organization’s mission and strategic
priorities. Partner with the Board of Directors on governance, planning, and organizational
development. Operate within the board approval and escalation matrix set out in the
Board/Executive Director Authority and Communication Framework.

Fiscal Management and Accountability
Develop and manage the annual budget for board approval. Maintain accurate, timely financial
records and reporting. Meet with the treasurer on a consistent cadence to review budget
performance and resolve discrepancies.
Ensure compliance with grant, contract, and regulatory financial requirements. Read, interpret,
and act independently on financial statements and reports. Flag financial concerns to the board
promptly, consistent with the Authority and Communication Framework.

Fundraising and Development
Lead fundraising efforts, including grant writing, donor cultivation, and individual and corporate
giving. Maintain a consistent, weekly cadence of in person meetings with prospective and current
donors.
Represent the organization at community and arts events as a channel for donor cultivation and
relationship building. Meet fundraising targets established annually with the board. Maintain
accurate donor records and ensure timely acknowledgment and reporting.

Program Management
Oversee the design, implementation, and evaluation of the organization’s programs, including
grant funded initiatives. Ensure programs are administered consistently with donor agreements,
grant terms, and board approved guidelines. Administer programs such as Open Studios Art Tour.

Communication
Serve as the primary point of contact between staff, the board, and the community. Communicate
proactively and promptly on emerging issues, risks, and matters likely to require board action,
consistent with the Authority and Communication Framework. Provide regular written updates to
the Board President and board.

Community Engagement and Advocacy
Represent the organization to donors, partners, government entities, and the public. Attend
County Board of Supervisors meetings and other relevant meetings of elected officials on a
regular basis, providing public comment on arts related matters as appropriate. Convene or
participate in regular meetings of arts organization leaders countywide to coordinate on shared
issues, funding opportunities, and advocacy priorities. Build and maintain relationships with
tourism boards, chambers of commerce, and other regional partners. Advocate for the arts across
the county at the local, regional, and state level.

Staff and Contractor Management
Hire, supervise, and support staff and contractors. Set clear expectations and provide regular
feedback to staff, including a documented annual review for each staff member.
Evaluate contractor work against the terms of each agreement. Ensure contractor classification
and agreements comply with applicable state and federal labor law. Maintain accurate role
descriptions and workload allocation across programs.

Qualifications
● Non-profit or equivalent leadership experience, with a demonstrated track record of
successful fundraising, including direct donor cultivation and solicitation.
● Working knowledge of nonprofit financial management sufficient to read, interpret, and act
independently on financial statements and budgets.
● Strong written and verbal communication skills, including experience representing an
organization to the public, media, and government bodies.
● Demonstrated ability to manage staff and contractors effectively.
● Commitment to diversity, equity, and inclusion.
● Existing knowledge of, or ties to, San Luis Obispo County’s arts, philanthropic, or civic
community preferred.
● Knowledge of arts and cultural programming preferred.

Company Manager

Job Title: Company Manager

Department: Production

Reports to: General Manager

 

About the Playhouse: Pasadena Playhouse makes theater for everyone.  As the official State Theater of California, our mission is to enrich people’s lives through theater and programs in order to reflect its local and state-wide communities.  Founded in 1917, the Playhouse understands the gravity of its responsibility to represent California’s diverse population and their stories, and we program our season with this at the forefront of our decision making.

 

Under the leadership of Producing Artistic Director Danny Feldman, the Playhouse presents a full season of artistically innovative productions and engaging educational outreach activities to nearly 150,000 Southern California residents annually in two spaces: the 643-seat main stage theater and the 99-seat flexible Carrie Hamilton Theater.  By focusing on the creation of great productions, the expansion of educational and outreach programs, the development of new plays, and the creation of innovative programs, the Playhouse will continue to be a leader in the industry.

 

About the Position: Pasadena Playhouse is looking for a Company Manager to manage Mainstage, Offsite and TYA productions. This is an exciting opportunity for a young career professional to join an expanding Production/General Management team.

 

The Company Manager reports to the General Manager and will be largely responsible for onsite needs during production runs as well as assisting with administrative duties.  The CM will be focused on personnel needs for all incoming artists. The leading philosophy of the Company Management department is to create an environment where artists feel taken care of and a part of the growing Playhouse Community. The goal is that everyone leaves feeling like they have an artistic home they can return to in Los Angeles.

 

Responsibilities:
 

Travel
•          Research, book, and track travel and housing and rental cars for incoming artists.

•          Maintain receipts and budget tracking for travel spending and additional miscellaneous spending on the Company Management Card.

•          Manage any emergency housing/travel needs in coordination with the General Manager.

Hospitality
•          Furnish hospitality needs for all productions.

•          Fulfill any hospitality needs that come through stage management teams.

•          Track all cast/crew birthdays and order celebratory snacks.

•          In coordination with stage management teams, organize and plan any morale-boosting activities.

•          Responsible for all Company Management needs for TYA productions.

Casting
•          Manage casting logistics, including but not limited to booking space, hiring accompanists and readers, and printing.

•          Be the onsite greeter for all in-person auditions and handle check-in as needed.

•          Assist General Manager in all aspects of EPAs and ECCs, including preparing Job Notices, booking spaces, and facilitating any onsite needs.

Opening Night
•          Coordinate with the Marketing department for all Opening Night needs with Actors and Designers.

•          Day of, act as point person for Opening Night with all artists.

Ticketing
•          Manage the Production list for Opening Night tickets, including sending invites, managing RSVPs, advising on seating (in conjunction with General Manager), and filling lists as needed.

•          Manage all ticketing for Invited Dress.

•          Import all contractual ticket amounts into the shared department ticket tracker and serve as point of contact for artist ticket requests, coordinating with Patron Services.

General Management
•          Assist General Manager with preparing union riders and independent contractor agreements.

•          Prepare and track all check requests for Independent Contractors, including invoices.

Additional Duties
•          Be the onsite representative for performances.

•          Act as point person for the Parking Garage and manage the parking and keycard access database for the entire company.

•          Run Company Management and Production related errands as needed.

•          Other duties as assigned.

 

Qualifications/Experience:

●        1-2 years of professional theatrical experience, preferably in either Company Management or Stage Management

●        Good sense of costumer service

●        Work Evenings and Weekends

●        Google Suite and Microsoft systems proficiency

●        Additional Theatrical Software is a plus, but not required

●        Valid Driver’s License

 

Competencies:

●        Good sense of customer service and Actor Needs

●        Creative Problem Solving

●        Focus on Diplomacy

●        Collaborative style

 

Working Conditions: There are no major sources of discomfort, and the Playhouse is a standard office environment with regular exposure to video terminal displays.  The noise level in the work environment is usually quiet.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The Assistant Company Manager is occasionally required to lift or move up to 50 pounds.

 

Compensation: Compensation is $26/hr with some anticipated overtime.  Benefits package includes medical, dental, life insurance coverage, vision, PTO and a 403(b) plan.  Anticipated start date is September 1, 2026.

 

How To Apply: Research shows that members of underrepresented groups often apply to jobs only if they meet 100% of the qualifications.  The Playhouse recognizes very few individuals ever meet 100% of the qualifications for any given role; therefore we encourage candidates with some or most of the qualifications to apply.

 

Please email a cover letter and resume in one PDF to cm@pasadenaplayhouse.org with “Company Manager” in the subject line.

 

 

 

We work to maintain a positive environment for our employees, where people can learn, grow and thrive with the company. We strive to provide a collaborative, creative, transparent workplace where each person feels encouraged to contribute to our processes, decisions, planning and culture.   Pasadena Playhouse is an Equal Opportunity Employer.

 

Director of Development

Institute of Contemporary Art Los Angeles (ICA LA) 
Director of Development 

Reports to: Executive Director 
Supervises: Advancement staff 
Status: Full-time / Exempt 
Salary Range: $100,000 – $130,000, commensurate with experience 
Benefits: Healthcare (including vision and dental), vacation, sick leave, and paid holidays, 
following a probation period 

To apply: Please send a cover letter, CV, with at least two professional references, and writing samples to opportunities@theicala.org, including the name of the position in the subject line.

Please no calls or in-person unscheduled visits.

Overview 
The Director of Development is responsible for planning, developing, directing, and 
executing a comprehensive and successful fundraising program for the museum, consistent 
with ICA LA’s mission, vision, and goals. This position reports directly to the Executive 
Director. 
 
As a key member of the senior staff, the Director of Development will provide active, 
collaborative leadership in conceiving and articulating fundraising strategies, programs, and goals to raise the museum’s annual operating budget, as well as supporting fundraising aspects of ICA LA’s capital campaign to advance the museum’s long-term strategic priorities.  The Director of Development will integrate advancement efforts with all museum functions, including exhibition and education programming, financial administration, membership programs, and communications. Key priorities are expanding ICA LA’s donor base—with a particular focus on direct cultivation and solicitation of individual donors, identifying and cultivating the next generation of major donors; expanding support through institutional and corporate giving; and increasing brand recognition and revenue goals for the museum’s benefit events. The Director of Development also oversees ICA LA’s giving councils—Fieldwork Council and Curator’s Council—and its membership program. 
 
The Director of Development manages and motivates a team of development staff who are 
responsible for individual giving, institutional giving, corporate sponsorship, fundraising 
events, membership, and database management. The ideal candidate for this job will be an 
accomplished fundraiser and leader who is passionate about contemporary art; deeply 
knowledgeable about the philanthropic communities in Los Angeles, and beyond, and major foundations that support art and culture; and skilled at making a strong case for both 
restricted and unrestricted support. 
 
Primary Responsibilities 
Leadership & Strategy 
Develop and implement short- and long-term fundraising strategies to meet annual advancement and membership income goals. Plan, establish, and maintain forecasts of annual contributed income goals for individuals, trustees, foundations, corporations, government agencies, and support councils. Develop earned income forecasts for membership, retail, including the artist edition program, and travel programs. 

Oversee development operations, including donor database strategy, prospect management, fundraising reporting, portfolio management, and systems that support data integrity and organizational decision-making. 
Determine and manage Advancement department budget, and work with ED to determine and track annual budget revenue goals. 

Provide timely and accurate reporting of financial activity in collaboration with the ED and Finance Manager. Regularly report on financial status by creating revenue and expenses tracking and summary scorecards to share with Board and staff. Keep ED and senior staff informed as to the status of various fundraising programs. 

Oversee the development and execution of ICA LA’s annual report. 
 
 
Department Management 
Actively and effectively lead and manage the Advancement team staff members, consultants, and vendors hired for special events. 

Oversee and track annual operating budget revenue with ED and project/event budgets, and expense and income reporting for Advancement Department. 
 
Fundraising – Individual, Institutional, and Campaign 
Identify, cultivate, and solicit individual prospects for all levels of giving, with an emphasis on contributions of $10,000-$25,000, or more. Assist the ED and Board members in the solicitation of major contributions and pursue major gifts, as appropriate. 

Cultivate existing and potential future donor relationships. Effectively represent ICA LA in numerous external affairs and serve as a spokesperson for the museum. 

Actively cooperate with ED, senior staff, and other departments to identify new prospects and strategies for soliciting funds. 
In partnership with ED, lead institutional fundraising strategy, including foundation, corporate, and government funding proposals.  Review and edit grant proposals, reports, budgets, and donor communications. Collaborate across departments and manage grants writer (whether staff member or outside consultant) in maintaining grants schedule for applications and reports to ensure all deadlines are met. Oversee stewardship of institutional partners. 

Led by Executive Director, participate actively in Capital Campaign fundraising, with guidance from Campaign consultant. Support ED on all campaign initiatives, including the purchase of ICA LA’s building, renovations to our facility, future endowment, and support for a variety of programmatic priorities. 

Work closely with the ED and Curatorial Department to strategize about effectively securing exhibition support and growing and managing donor programs. 

Collaborate with communications department on the content and design of fundraising and reporting decks, for printed and digital materials, such as corporate sponsorship decks for events, impact reports, and “year ahead” decks. 
 
Board Relations 
Partner with the Executive Director and Board leadership to support Board engagement, fundraising strategy, and regular reporting on advancement performance. 

Attend quarterly Board of Directors meetings and give reports on fundraising and expenses to date in the fiscal year as well as major fundraising events, accomplishments, and future plans for fundraising initiatives.  

Lead Board Development Committee in collaboration with Board Committee Chair. 

Establish and maintain effective working relationships with Board members and donor community under leadership of the ED. 
 
Special Initiatives – Events, Travel, Earned Income 
Provide strategic leadership for fundraising events, including sponsorship strategy, revenue planning, donor cultivation, event experience, and stewardship. Collaborate with freelance event producer on largescale events such as annual Spring Benefit and biennial INCOGNITO benefit art sale. Lead development staff to execute ticket sales, tracking, and processing all aspects of donor experiences at special events. 

Develop and oversee ICA LA’s patron travel program as an earned revenue initiative and donor cultivation strategy, including destination planning, budgeting, logistics, and donor engagement, alongside ED and programming staff. 
Collaborate with ED and retail operations team to continually develop ICA LA’s retail presence. 

Collaborate with ED and curatorial team to oversee the development of annual artist editions. 
 
External Representation 
Serve as a primary ambassador for ICA LA within the philanthropic, cultural, and civic communities while cultivating, soliciting, and stewarding major donors and institutional partners. 

Continue professional growth and development through participation in community organizations and philanthropic associations. 
 
Job Requirements / Qualifications 
At least five years of experience fundraising for a major non-profit organization, preferably in the arts, or comparable career experience. 

Extensive knowledge of fundraising principles and strategies that span individual and institutional giving, capital and endowment campaigns, membership, and special benefit events, with demonstrated success in strategic and long-range planning. 

Excellent leadership, management, and administrative skills, including a successful track record managing an advancement team and inspiring steady and successful performance and growth.

Proven success in building enduring relationships; personal experience in the formation, presentation, and negotiation of high-level gift arrangements, including a track record of involvement in significant individual and institutional gifts from foundations, corporations, and governmental bodies.

Strong familiarity with the philanthropic and arts communities.

Experience working with non-profit boards, committees, and donors.

Demonstrated ability to establish and maintain effective working relationships with Board of Directors, senior management, staff, support organizations, patrons, and the public.

Excellent written, verbal, and interpersonal communication skills, sound judgment, and the ability to effectively and professionally represent ICA LA to Board members, donors (current and potential), foundation heads, and other external organizations.

Demonstrated skill in communicating professionally and effectively with all levels of staff to respond to needs, determine priorities, and manage expectations.

Must be able to speak in public forums effectively and persuasively; write effective communications with impeccable grammar; and exercise political savvy and confidentiality, as needed, in dealings with a wide variety of diverse constituencies, both internally and externally.

Ability to delegate combined with willingness to work in a “hands on” manner as part of a small team. 
Strong analytical skills; strong understanding of budgets and finance, including restricted and unrestricted funds. Proven fluency in budget preparation, management, and reporting.

Background and passion for contemporary art, museums, culture, and social change. 
Actively participate in the cultural communities and activities of Los Angeles, and beyond. Represent the museum at events, meetings, conferences, and various professional engagements.

 

Proficiency with Microsoft Office Suite, donor CRM systems, and project management software. Experience with Bloomerang, Slack, and Asana preferred. Prior experience using and managing a donor database. Knowledge of Bloomerang CRM is a plus. 
Ability and willingness to attend events, meetings, and other ICA LA business after hours and on weekends. 
Possession of or access to reliable transportation during working hours. 
 
The above statements are intended to describe the general nature and level of work performed by individuals assigned to this position in as much detail as possible. They may not describe all functions of the position. Employees may be assigned other duties, as needed, by the ED, and the essential functions of the position may change or be changed as necessary. 
 
EEO Statement 
ICA LA is an equal opportunity employer, and all qualified applicants will receive 
consideration for employment without regard to race, color, religion, sex, national origin, 
disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 
 
About ICA LA 
The Institute of Contemporary Art, Los Angeles (ICA LA) is an epicenter of artistic 
experimentation and incubator of new ideas. Founded in 1984 as the Santa Monica Museum of Art (SMMoA) and reestablished in 2017 with a new identity and home in Downtown Los Angeles, ICA LA builds upon a distinguished history of bold curatorial vision and innovative programming to illuminate the important untold stories and emerging voices in contemporary art and culture. The museum’s 12,700 square-foot renovated industrial building—designed by wHY Architecture under the leadership of Kulapat Yantrasast—features ample space for exhibitions, public programs, retail pop-ups, integrated offices, and special projects. 
 
ICA LA’s mission is to support art that sparks the pleasure of discovery and challenges the 
way we see and experience the world, ourselves, and each other. ICA LA is committed to 
upending hierarchies of race, class, gender, and culture. Through exhibitions, education 
programs, and community partnerships, ICA LA fosters critique of the familiar and empathy 
with the different. 
 
ICA LA is committed to making contemporary art relevant and accessible for all. Admission is free. 

Deputy Director of Curatorial Affairs

POSITION SUMMARY
The Deputy Director of Curatorial Affairs is responsible for the overarching vision and strategy that bring together exhibitions, collection gallery installations, and collection initiatives that support OMCA’s brand as a museum, garden, and gathering place and that advance its social impact of building trust, understanding, and connection between people and communities. Working closely with the Director & CEO and other department managers, the position leads the development of a comprehensive content calendar for the Museum’s temporary exhibitions and collection installations that showcase the breadth of OMCA’s interdisciplinary collections, center equity and community voice, engage multiple constituencies, and tell the unique and compelling stories of Oakland and California. The position also partners closely with the Senior Director of Learning, Experience and Programming in leading the Content and Experience “circle” that comprises departments that collaborate to create a dynamic and integrated set of exhibitions and programs that align with the Museum’s mission and achieve OMCA’s audience, social impact, and financial sustainability goals. As a member of the Senior Directors Council, the position shares in overall leadership for the Museum, including responsibility for strategic planning and policy-making. This position oversees approximately 35 employees in the Collections, Curatorial, Design, and Production departments, and directly coaches and supervises 6 positions.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The following reflects OMCA’s definition of essential functions for this position, but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons.

INSTITUTIONAL RESPONSIBILITIES

  • Support the Museum’s mission, values, vision, and core commitment to the visitor experience, community engagement, and institutional relevancy for the future
  • Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives
  • Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and an openness to many perspectives
  • Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement
  • All positions will have core functional responsibilities, cross-functional team activation and learning and development as a core function of each role.

POSITION DUTIES AND RESPONSIBILITIES
Executive Responsibilities

  • Provide leadership to the overall institution as a member of the Senior Directors Council, contributing to policy-making and ensuring the Museum’s vitality and success through active communication, problem solving, and decision-making
  • Provide leadership for institutional planning, annual priorities, and institutional initiatives
  • Contribute to the prudent and ongoing monitoring of OMCA annual budget and financial demands to ensure a sustainable future
  • Demonstrate exceptional leadership skills in motivating staff, delegating tasks, encouraging independent problem-solving by individuals and teams, and providing an understanding of the institutional vision
  • Keep apprised of trends and developments in the museum and non-profit field and ensure that OMCA maintains leadership as a model for a 21st century museum in service to the public
  • Work with specific Board committees as staff liaison as assigned
  • Serve as Acting Director in the absence of the Executive Director, as requested
  • Serve as a spokesperson for the organization in the community, the field and media; participate in and present at professional conferences and conventions, attend community and civic gatherings on behalf of the organization; and play an active role in sharing OMCA’s work with the field and keeping abreast of developments in the field

Leadership and Strategy

  • The Deputy Director of Curatorial Affairs oversees the work of the Senior Curator of Art, Senior Curator of History, Curator of Natural Sciences, Design Director, Director of Collections, and Associate Director of Production to:
  • Translate OMCA’s strategic plan, social impact, and business model into multi-year institutional exhibition and core gallery priorities and budgets, monitoring performance and adjusting course to meet targets
  • Lead priority-setting and budget planning and management for Curatorial, Collections, Design, and Production departments
  • Provide strategic leadership and coaching of key cross-institutional initiatives and teams
  • Play an active role in donor cultivation and stewardship; attend cultivation and solicitation meetings with individual donors; participate in the development and solicitation of grants and sponsorships to support the Museum’s collection, exhibition, conservation, and program priorities
  • Partner with the Marketing & Communications department to develop communications related to exhibitions, collections, and other content strategies
  • Collaborate on the development of meaningful and relevant visitor-centered content development to support the programmatic schedule of exhibitions and core gallery presentations
  • Build a culture of support through fostering professional development and growth, engaging with key project milestones such as exhibition openings and major programs, and championing the work of the team collectively and individually.

Curatorial and Exhibitions Oversight and Execution

  • Define a clear strategic direction for OMCA’s exhibition and core gallery initiatives based on community listening and an analysis of the internal and external programmatic landscape as well as distinctive strengths of OMCA’s collections, staff, and history
  • Lead annual and multi-year planning of innovative exhibition and gallery programs that meet OMCA’s mission, business, and social impact goals; ensure a clarity of vision and appropriate frameworks, principles, tools and resources are in place for productive cross-discipline and cross-departmental collaboration in creating the visitor experience within exhibitions and galleries
  • Support the direction of priority setting and planning for the collections, curatorial, design, and production teams to ensure exhibition and gallery projects are delivered effectively, efficiently, on time and on budget, and with timely engagement of and collaboration with internal stakeholders
  • Facilitate cross-department conversations and problem-solving for staff capacity, time, and resource management

Collections Care and Management

  • Oversee OMCA’s collecting and collections strategy, including accessions and deaccessions, with the curatorial and collections teams
  • Oversee and consult in the care, installation, and presentation of the collections
  • Advocate for internal initiatives that uplift collections stewardship and modernize, streamline, and integrate collection content to provide enhanced access to collection items and information for both internal and external stakeholders
  • Support the institutional position on ethical collections and exhibition practice, including NAGPRA and CalNAGPRA compliance, intellectual property and copyright concerns, and integrating community input into collections care and descriptions

Design and Production

  • Oversee priority setting and planning for the design studio to ensure consistent and powerful visual expression of OMCAs brand and institutional goals through both visitor environments and institution-wide and department-specific projects
  • Oversee priority setting and planning for the production team to ensure exhibition, gallery, and department-specific or institutional projects align with strategic planning initiatives

EXPERIENCE

  • Ability to display the competencies of strategic thinking, development of self and others and ability to deploy and align organizational strategies and objectives
  • 10+ years of experience with progressive growth towards senior leadership in a museum setting
  • 7+ years of supervisory experience
  • M.A. in relevant field required
  • Demonstrated experience in directing successful exhibition and collection initiatives in museums
  • Familiarity with multidisciplinary and interdisciplinary fields including the arts, history, and/or natural sciences with a focus on community engagement and civic and audience development
  • Demonstrated knowledge of trends and progressive practices in the museum field
  • Demonstrated knowledge of up-to-date principles of collections care and museum conservation
  • Familiarity with the history and current landscape of museum relations with Indigenous communities
  • Demonstrated achievements as an adaptive change agent, collaborator, coach, and team and coalition-builder
  • Superior communication and presentation skills, both written and verbal
  • Strong interpersonal skills, with a capacity for managing and leading people with diverse backgrounds, views and work styles
  • Understanding of fundraising techniques, grant application procedures, and funding sources
  • Demonstrated cultural competence and a history of building equitable and inclusive programming
  • Works well in a deeply collaborative, highly fluid culture.
  • Experience with utilizing Google platform preferred.

WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The environment may include:

  • Museum environment involves both indoor and outdoor working conditions
  • Ability to travel between OMCA locations, and other travel as required by position responsibilities

Exhibits Administrative Assistant

The Festival of Arts, a non-profit organization, is a local leader that has supported the growth and development of the community and the arts in Laguna Beach. Every summer for 90 years, the Festival of Arts has produced two world-renowned events: The Festival of Arts Fine Art Show and the Pageant of the Masters. Together both shows attract more than 200,000 visitors.

To Apply: Please complete an application on-line and submit a resume and letter of interest at https://www.foapom.com/support/opportunities/job-opportunities/

Exhibits Administrative Assistant

Department: Exhibits

Reports to: Director of Exhibits and Events

Employment Status: Full-Time (40 hours a week); Non-exempt; hourly, year-round

Hours: During the summer may work up to 6 days; and starting times range from 7am to 3pm.Must be available to work extended hours prior to and during the run of the fine art exhibit, including weekends and evenings.

Off-season hours are mostly weekdays with regular business hours (start time between 7am to 10am) with some weekends and evenings depending on the needs of the business.

General Description:

We are seeking a highly organized, art-passionate Exhibits Administrative Assistant to join our team. In this role, you will provide critical administrative and operational support to the Exhibits Director. You will act as a key point of contact for festival exhibitors, committee members, docents, art center staff, and artists, ensuring our exhibits, jury processes, and educational programs run seamlessly year-round.

Key Responsibilities:

Exhibitor & Committee Support: Manage correspondence, track business/resale licenses, maintain contact databases, collect fees, and coordinate logistics for the Exhibits and Artist Advisory Committees.
Jury Coordination: Prepare digital and physical jury materials, handle prospective exhibitor inquiries.
Art Education Programs: Supervise the weekly summer art programs, manage student attendance, coordinate instructors, and order supplies.
Fine Art Sales Booth: Assist with set-up and take down, hiring, scheduling and supervision of the Fine Arts Sales Booth.
Art Center Order supplies, assist with interviewing staff, coordinate summer schedules and review timesheets for accuracy. Supervises art center staff.
Fine Art Collections & Special Projects: Assist the Art Collections Specialist with digital record-keeping, cataloging, and scanning. Manage the Junior Art Exhibit and other special projects as assigned.
Docent Program: Acts as head docent; recruit, train and schedule volunteer docents.
Required Qualifications

Experience: Minimum 3 years of administrative experience (art administration strongly preferred). High school diploma.
Tech Skills: Extensive knowledge of Google Suite, Microsoft Office, PC, Photoshop, and Adobe software.
Scheduling Experience
Availability: Must be able to work flexible hours, including nights and weekends.
Soft Skills: Exceptional organizational skills, strict confidentiality, strong problem-solving abilities, excellent customer service with a polished and professional demeanor. Able to juggle multiple priorities at once while remaining calm and adapting to shifting priorities
Communication: Fluent verbal and written English communication skills.

Work Conditions: Able to work in an outdoor environment with various temperatures and weather conditions. Able to lift up to 20 pounds.

Travel: Requires occasional travel to nearby locations, including foaSOUTH and the Festival’s storage facility, art exhibits, opening receptions, etc.

Desired Qualifications

  • Bachelor’s degree from an accredited university.
  • 3+ years of supervisory and staff scheduling experience.
  • A strong knowledge of and passion for visual arts.
  • Experience with Jotform, DocuSign, database software and point of sale software.

The offer of employment for the final candidate is contingent upon satisfactory completion and outcome of a criminal background screening, and upon the acceptance of and returning to Human Resources a signed original acceptance of the Festival of Arts Agreement to Arbitrate.

Competitive salary plus generous benefit package with medical, dental, vision, life insurance, 403(b), paid sick, vacation and 19 paid holidays. Position pays $29 to $31 per hour.

Side Street Projects – Executive Director – Job Posting

Full Job Description

EXECUTIVE DIRECTOR

Exempt Position

Compensation: Salary starts at $85,000, commensurate with experience

ABOUT SIDE STREET PROJECTS

Side Street Projects is a mobile, artist-run organization that supports artists, projects, and programs to foster leadership through socially engaged art and a DIY (Do it yourself) & DIT (Do it together) ethos. Side Street Projects is devoted to artist and community-led programming that promotes creativity, wellbeing, and the potential for collective growth with a focus on the justice-impacted communities of Altadena, Pasadena and Los Angeles County.

The organization is known for efficiency, innovation, scrappiness and professionalism where creative problem solving, self-reliance, and interdependence are trademarks. Side Street Project’s facilities are restored vintage trailers, converted buses, and modified shipping containers. Our assets are made accessible to staff, artists and the community for maximum impact.

 

ABOUT THE POSITION

The Executive Director reports to the Board of Directors, and is responsible for the organization’s consistent achievement of its mission, strategic framework, fund development and financial objectives as described in the following areas.

A. Organizational Leadership and Administration. The Executive Director will:

Direct and deliver the organization’s long-range strategy to achieve its mission, and demonstrate measurable impact and timely progress.

Provide leadership in developing and implementing program, organizational and annual financial plans with the Board of Directors and staff, and carry out plans and policies authorized by the Board.
Maintain official records and documents, and ensure compliance with federal, state and local regulations including but not limited to insurance policies, legal contracts and land leases.
Maintain a working knowledge of applicable local, state, and federal laws and local regulations and significant developments and trends in the arts 
education and civic fields.

See that the Board is kept fully informed on the condition of the organization and all important factors influencing its stability.
Work with the Board to maintain and cultivate relationships with funders and/or individual donors and ensure regular Board contribution commitments are fulfilled in line with organizational policy.
Meet with the Board on a regular basis through scheduled monthly or quarterly meetings and Finance, Board Development and Fundraising Committee work. 

B. External Relations. The Executive Director will:

Leverage arts organizing power of the organization to contribute and/or lead movements toward equitable outcomes for the community. 
Leverage art-making and creativity as an organizing force to build community, and collectively imagine and realize equitable social change.  
Oversee the establishment of sound working relationships and cooperative arrangements with community groups, organizations and civic and educational institutions.

See that the activities of the organization, its programs and goals are publicized and visible to the public and other organizational stakeholders and funders through a range of communications platforms.
Represent the programs, mission, vision and values of the organization to public agencies, organizations, and the general public. 
Jointly, with the president and secretary of the board of directors, conduct official correspondence of the organization, and jointly, with designated officers, execute legal documents.

C. Personnel and Organizational Culture. The Executive Director will:

Be responsible for the supervision, recruitment, employment, and release of all personnel, both paid staff and volunteers.
Develop, manage and deliver clear workplans for all direct reports and meet regularly with staff to provide support and feedback. 
Ensure that job descriptions are developed, that regular annual performance evaluations are held, and that best human resource practices are in place. See that an effective management team, with appropriate provision for succession, is in place.

Support staff and volunteer development and education, and assist program staff in relating their specialized work to the total program of the organization.
Maintain a work culture and environment that attracts, retains, and motivates a diverse staff of top quality people.

D.Fund Development and Financial Management. The Executive Director will:

Lead and oversee fundraising efforts including the development and implementation of a multi-year diversified funding plan, grant management, grant writing, individual donation campaigns and event production.
Ensure that adequate funds are available to permit the organization to carry out its work, including maintaining a reserve.
Participate in educational opportunities such as seminars, workshops, and retreats with the goal of keeping current on non-profit financial trends and best practices.
Work with the staff, Finance Committee (when applicable), and the Board 
in preparing annual budgets; and manage cash flow while ensuring that the organization operates within budget guidelines.

Oversee and advise when needed regarding payroll, act as signatory on operating checking account, and approve purchases.
Oversee the maintenance of donated artist prints and the sales of such art along with promotion/oversight of annual membership strategy and implementation.

QUALIFICATIONS

Experience: Minimum of five years working in arts administration and/or with artists for a non-profit organization. 

Leadership: Must be a self-starter with a creative entrepreneurial spirit who prizes horizontal and community-informed decision-making.

Internal management: Must be a strong manager with supervisorial experience willing to provide mentorship and roll up their sleeves and understand all aspects of the organization to support the mission and team.

Passion for the arts and social justice: Hold a strong belief in the transformative power of the arts to fuel social change and invest in trauma-informed care.

Commitment Dedicated to supporting the vitality of Altadena and Northwest Pasadena and committed to growing and maintaining reciprocal, trusting organizational, civic and community partnerships.

Education: An undergraduate degree is required. Practicing artist is a plus.

Skills: Experience with community organizing, consensus building, understanding of environmental sustainability practices 

Financial Management: Experience overseeing organizational or project budgets of $50,000 and above 

Ability to work nights and weekends as needed. 

 

COMPENSATION & BENEFITS

The salary range starts at $85,000 and is commensurate with experience.. Benefits include 10 days paid vacation each year for the first two years, 15 days per year for Years 3 – 5, and 20 days per year starting in Year 6, 14 holidays, and 7 sick days per year; and hybrid work flexibility. 

To apply, please send your cover letter and resume to hiring@sidestreet.org 

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