Grey Cube Gallery proudly presents the first Floral online art contest for the month of October 2021. Artists from around the world are welcome to submit. The gallery invites artists and photographers to share their artistic vision using any work with interpretation of botanical and floral art (flowers, herbs, fruit, leaves, plants and related floral subcjects). All visual art mediums (except video and sound) are allowed. All winning artists will receive a digital award certificate. The Best of Show winning artwork will be displayed as the poster of the show. $16 for 2 images, $30 for 4 images, $42 for 6 images, and $50 for up to 8 images. Deadline: October 14, 2021.
Multidisciplinary
Deputy Director, Programs and Engagement
TITLE: Deputy Director, Programs and Engagement
DEPARTMENT Programs and Engagement
REPORTS TO: Executive Director
STATUS: Salaried, exempt
SALARY RANGE: $90,000–$110,000
SCHEDULE: Full time; occasional evenings/weekends required
ABOUT HEADLANDS CENTER FOR THE ARTS
Headlands Center for the Arts is a multidisciplinary, international arts center dedicated to supporting artists; the creative process; and the development of new, innovative ideas and artwork. Where we are is as important as what we do. Our campus comprises a cluster of artist-rehabilitated military buildings, just north of the Golden Gate Bridge at historic Fort Barry in the Marin Headlands, a part of the Golden Gate National Recreation Area.
MISSION
Headlands Center for the Arts provides an unparalleled environment for the creative process and the development of new work and ideas. Through a range of programs for artists and the public, we offer opportunities for reflection, dialogue, and exchange that build understanding and appreciation for the role of art in society.
POSITION DESCRIPTION
The Deputy Director for Programs and Engagement reports to the Executive Director and is a vital member of the senior leadership team. The position is responsible for the vision, planning, conceptualization, and implementation of programs and initiatives that serve to connect Bay Area, national and international artists and audiences to Headlands Center for the Arts (Headlands). In consultation with the Executive Director, the Deputy Director for Programs and Engagement will be responsible for onsite and offsite programs and shape digital initiatives, branding and voice for the organization. This person is responsible for creating a coordinated approach for the program, developing strategic collaborations within Headlands as well as outside partnerships that advance the reach, impact, relevancy, and variety of programs. The Deputy Director for Programs and Engagement will effectively lead the Programs and Communications and Digital teams to ensure that organizational goals are being met with the values of equity and excellence in mind.
The Deputy Director for Programs and Engagement works with stakeholders at every level of the organization, including the Board of Directors, Executive Director, Deputy Director for Operations, Director of Communications and Digital, and Senior Managers across every team to present and advocate for the highest level quality and care in Headlands’ creative pursuits.
RESPONSIBILITIES OF THE DEPUTY DIRECTOR FOR PROGRAMS AND ENGAGEMENT
All of the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other non-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and will regularly be reviewed.
Artists Programs
- Responsible for the overall vision, selection process and implementation of all Artists Programs including the Artists in Residence, Bay Area Fellowships, Threshold Fellowships, and Graduate Fellowships
- Manage panel review system and serve as primary liaison in recruiting panelists and jurors for artist selection
- Oversee all aspects of the Commissions Program including artists selection, project management, production and presentation, and audience engagement
Public Programs and Audience Engagement
- Responsible for the overall vision and implementation of all public programs including exhibitions, workshops, works in progress showings, and onsite and off-site projects.
- Responsible for envisioning and implementing a clear, robust, and engaging season of programs that attract and engage public audiences and are in line with creating more opportunities for the new and broad audiences engaged with Headlands.
- Work closely with the Executive Director and Director of Communications and Digital to implement audience engagement strategies as well as communications and marketing plans that are appropriate for the programming
- Deliver on program earned income goals and manage expense budgets as they relate to all program-related activities
- Liaise with artists, as appropriate, to ensure maximum visibility and public facing opportunities for artist and organizational exposure and impact
- Serve as a liaison to the Audience Engagement Committee, select members of the Board of Directors and Advisory Council
Administration and Leadership
- Oversee Programs and Communications and Digital teams and foster a culture of collaboration and experimentation
- Alongside Executive Director and Communications and Digital Director, develop and advocate for a welcoming and clear institutional voice
- Oversee the development and ongoing assessment of digital platforms that connect new and existing audiences, as well as Headlands’ current and alumni artists, to Headlands resources
- Ensure that all department members adhere to organizational policies and procedures
- Oversee careful adherence to income and expense budgets
- Oversee long-term program planning, evaluating program needs to determine the most effective use of organizational resources
- Serve as a key connector between the artistic vision of the organization and their successful coordination with fundraising, operations, and facilities staff
- Serve as a key member of the leadership team that sets the tone and culture of the organization
- Represent and advocate for the overall wellness of the institution
- Model behavior and organizational core competencies to all staff
- Represent the organization internally and externally including amongst our donor and artist communities, peer organizations, and professional associations
- Cultivate relationships with funders and prospects
- Work collaboratively with staff across all departments
- Serve as a key liaison to the program committee, nominators, panelists, and other individuals who are part of Headlands’ creative community
- Think creatively and entrepreneurially about public programming and audience engagement and create an actionable work plan for these functional areas
- Incorporate diversity, equity, inclusion, and accessibility principles into day-to-day program and engagement work
POSITION REQUIREMENTS
- Experience with and deep understanding of the role of the arts and the potential of artists to create societal change.
Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic environment. - Experience with or willingness to learn about diversity, equity, inclusion, and accessibility initiatives.
- A demonstrated commitment to advancing cultural equity.
- 5+ years of experience as a manager.
- Experience working with public sector agencies is preferred.
- Excellent interpersonal, communications, and collaborations skills.
- Demonstrated skills in the broad range of social and traditional communication methods.
- Excellent written and oral communications
- Demonstrated ability to design and implement strategic communication programs
- Proficiency with Microsoft Office and Google Suite applications
- Proficiency in managing a department budget.
- Due to our Marin Headlands location, reliable vehicle access is required.
PHYSICAL REQUIREMENTS
- Frequently required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms
- Occasionally required to climb or balance; and stoop, kneel, crouch, or crawl
- Must be able to do extended periods of work at a computer
- Must be able to assist with events, which includes lifting up to 25 lbs.
TO APPLY
Headlands Center for the Arts is committed to a diverse and pluralistic workplace and strongly encourages applications from all qualified individuals. People of Color and members of the LGBTQIA community are strongly encouraged to apply.
Interested candidates should email a single PDF attachment that includes both a cover letter and resume to jobs@headlands.org. The subject line of your email should be Deputy Director, Programs and Engagement / [Your Name]. Please submit applications by or before Sunday, October 17, 2021.
Review of applications will begin on Monday, October 18, 2021 and will continue until the position is filled. Please note: Due to the volume of applicants, only candidates who will be invited to interview will be contacted.
EQUAL EMPLOYMENT OPPORTUNITY POLICY
Headlands is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. Headlands makes decisions based on the merits of each candidate.
Headlands Center for the Arts prohibits discrimination based on an individual’s race, color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality) national origin, ancestry, citizenship status, age, marital status or registered domestic partner status, uniformed service member or veteran status, physical or mental disability, medical condition, genetic characteristics or information, or any other basis protected by law. Headlands will afford equal employment opportunities to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.
Facilities Assistant
TITLE: Facilities Assistant
DEPARTMENT: Facilities
REPORTS TO: Director of Facilities
STATUS: Full-time, Hourly, Non-Exempt
SALARY RANGE: $48,000 – $52,000
SCHEDULE: Full-time, 40 hours/week; Schedule to be determined, but will include at least one weekend day. The total compensation includes a benefits package with medical, dental, 401(k), and paid time off (PTO).
ABOUT HEADLANDS CENTER FOR THE ARTS
Headlands Center for the Arts is a multidisciplinary, international arts center dedicated to supporting artists; the creative process; and the development of new, innovative ideas and artwork.
Where we are is as important as what we do. Our campus comprises a cluster of artist-rehabilitated military buildings, just north of the Golden Gate Bridge at historic Fort Barry in the Marin Headlands, a part of the Golden Gate National Recreation Area.
MISSION
Headlands Center for the Arts provides an unparalleled environment for the creative process and the development of new work and ideas. Through a range of programs for artists and the public, we offer opportunities for reflection, dialogue, and exchange that build understanding and appreciation for the role of art in society.
POSITION DESCRIPTION
The Facilities Assistant plays a key role in making the Headlands campus function, from daily facilities upkeep and planning to event and programs support. Working under the supervision of the Facilities Director, the Facilities Assistant provides care and maintenance for Headlands’ seven historic buildings and grounds as well as support for public programs and special events through a robust and coordinated effort as a core member of the Facilities team. The job includes a range of dynamic responsibilities, from janitorial work to basic plumbing and carpentry, waste management, and other activities. The Facilities Assistant also works with the Facilities Coordinator on a wide range of facilities and special projects.
RESPONSIBILITIES OF THE FACILITIES ASSISTANT
All of the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other non-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and will regularly be reviewed.
Buildings and Grounds Maintenance (70%)
- Follow and execute work orders. Some of these include general repairs, artist studio upkeep, general cleaning, general operations assistance, etc.
- Address ongoing landscaping, janitorial needs, and repairs as needed and assigned.
- Maintain cleanliness of all campus facilities and grounds on a regular basis in addition to regular cleaning crew scope.
- Maintain facilities supply stock and inventory.
- Ensure weekly waste management logistics.
- Perform daily, weekly, and monthly rounds.
- Support and execute on medium and long term special projects. Including painting of interiors, space organization projects, inventory, etc.
- Report project progress on a regular basis.
Technical and Programs Support (20%)
- Support programs, events, and rentals including event set-up and breakdown.
- Work with various staff members to set-up furniture and A/V equipment as needed.
- Facilitate artists’ use of woodshop.
Administrative Responsibilities and Other Projects (10%)
- Support IT needs.
- Attend staff meetings.
- Support scheduling of vendors and contractors, as needed and assigned.
- Operations and other special projects support.
POSITION REQUIREMENTS
- 1+ years experience working in a multi-building facilities role.
- Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic environment.
- Experience utilizing power and hand tools.
- Experience with or willingness to learn about diversity, equity, inclusion, and accessibility initiatives.
- Familiarity with Google Suite and Microsoft Office applications.
- Able to lift 50 pounds and engage in strenuous physical activity.
- Due to our Marin Headlands location, reliable vehicle access is required. Must have a valid California Drivers’ License and a sound driving record in order to use company vehicles to travel between buildings.
Successful candidate will have the following attributes:
- Proactive, responsive, and resourceful problem solver.
- Able to set priorities, and develop and execute plans to achieve desired results.
- Able to multitask a wide variety of activities, prioritizing conflicting needs.
- Self-motivated.
- Excellent communication skills.
Additionally, strong candidates will bring:
- Advanced carpentry skills.
- Certifications including: CPR, Lift Operations, OSHA occupational training or similar, Risk Management, and/or other Facilities Safety Certifications a plus.
WORK ENVIRONMENT
While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts, and vibration. The employee is occasionally exposed to a variety of extreme conditions. The noise level in the work environment and job sites can be loud.
PHYSICAL REQUIREMENTS
- Frequently is required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms.
- Frequently required to climb (ladders, scaffolds, etc), balance, bend, twist, work above shoulders, stoop, kneel, crouch/crawl, and perform other similar actions.
- Must be able to lift up to 50 lbs. Occasionally lifts/carries/pushes/pulls objects >50 lbs in collaboration with others.
TO APPLY
Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBTQIA community are strongly encouraged to apply.
Interested candidates should email a single PDF attachment that includes both a cover letter and resume to jobs@headlands.org. The subject line of your email should be Facilities Assistant/your name.
Review of applications is ongoing and will continue until the position is filled. Please note: Due to the volume of applicants, only candidates who will be invited to interview will be contacted.
EQUAL EMPLOYMENT OPPORTUNITY POLICY
Headlands Center for the Arts is committed to a diverse workplace and strongly encourages applications from all qualified individuals, as such the Headlands is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. The Headlands makes decisions based on the merits of each candidate.
Headlands Center for the Arts prohibits discrimination based on an individual’s race, color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy, and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality) national origin, ancestry, citizenship status, age, marital status or registered domestic partner status, uniformed service member or veteran status, physical or mental disability, medical condition, genetic characteristics or information, or any other basis protected by law. The Headlands will afford equal employment opportunities to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.
Orchestra and Student Services Coordinator
Summary of position:
This position coordinates the daily operations of the Sunday Orchestras at the Colburn Community School of Performing Arts and supports the administrative functions of the registration office.
Schedule:
Sunday: 11:00 am to 9:30 pm
Monday – Thursday: 10:00 am to 6:00 pm
Essential Duties and Responsibilities:
1. The position serves as assistant to the director of the Colburn Chamber Orchestra, Colburn Youth Orchestra, and Colburn Sinfonietta, and is responsible for administrative functions associated with these ensembles. Responsibilities include, but are not limited to, coordinating auditions, performance and rehearsal logistics, confirming registrations and taking attendance, providing accurate information for concert programs, coordinating orchestra personnel matters including hiring extra musicians and sectional coaches, collaborating with other Community School departments on special projects, being present for all orchestra rehearsals and concerts, communicating with performance library to establish rehearsal and performance protocol, and maintaining regular communication with faculty, students, parents, and Colburn staff. Weekend and evening hours are required.
2. Maintains up to date knowledge of all Community School policies, procedures and practices as well as recital and performance schedules and related logistical details and conveys this information, as appropriate, to students, parents and other constituencies. Promptly responds to inquiries from parents, students and faculty members regarding these matters, providing complete and accurate information.
3. Assists with management of the School’s instrument collection including maintaining inventory records, issuing rental agreements, and explaining terms and conditions pertaining to rental of instruments.
4. Assists with the Community School’s registration process including registering students, scheduling auditions/juries, processing inquiries, and other administrative duties as requested or assigned.
Relevant work experience with orchestras, large ensembles, or other arts administration preferred.
Strong knowledge of general office duties.
Excellent analytical and organizational skills.
Excellent interpersonal skills with proven commitment to quality customer service.
Ability to deal with a wide variety of individuals in person, via telephone and in writing.
Ability to plan, organize and handle multiple tasks, despite numerous interruptions.
Capable of working well independently and in teams.
High level of diplomacy, tact and discretion.
Ability to maintain a flexible attitude and approach towards work assignments.
Ability to follow policies and procedures.
Excellent written and oral communications skills.
College degree in music, or equivalent.
Background in music and performing arts which may be obtained either as a student or through work experience.
Strong PC skills.
Communications Coordinator
Position: Communications Coordinator
Department: Communications
Position Summary:
The Communications Coordinator is the primary manager of the Colburn School’s social media channels, creating, curating, and sharing timely and interesting content with the goal of growing online audiences and engaging current ones. The Communications Coordinator also generates copy for other online, digital, and print needs, and provides general administrative support to the Communications team, ensuring the smooth day-to-day operations of the department.
Essential Duties and Responsibilities:
· Social Media- Under the direction of the assistant director of communications, helps implement the strategy for engaging and growing online communities through channels including Facebook, Twitter, Instagram, and YouTube. Create and manages social media calendar to produce timely and interesting social media content informed by the editorial calendar.
· Takes an active role in developing original content by attending classes, events, conducting interviews, and identifying other opportunities.
· Tracks social media engagement and audience growth through relevant analytics to refine content strategy based on conclusions drawn, as well as share monthly findings with team
· Provides timely customer service to Colburn’s online audiences by responding to comments or messages.
· Stays abreast of industry-specific conversations on social media as well as general topics of interest. Alerts Communications staff of trends, issues, and discussions.
· Researches social media marketing trends and strategies and assesses how they could further the Colburn School’s social media objectives.
· Working with the Marketing Manager, deploys paid social media marketing campaigns and tracks their effectiveness.
· Helps select relevant social media channels for the school to have an institutional presence. Advises and provides content support on social media accounts created for individual units of the school (Dance and Community School).
· Coaches staff, students, and faculty on how to properly engage the public through social media.
· General Communications Support
· Under the direction of the Web Manager, performs website duties including copy editing, content updates, web calendar listings, and form creation/maintenance
· Writes editorial content as needed for Colburn Weekly, Colburn in Focus, and Saturday Spotlight. Generates copy for online, digital, and print needs.
· Assists with live streaming of Colburn events as needed.
· Manages production schedule for creative staff.
· Leads merchandise inventory management for the Colburn brand.
· Serves as liaison with Colburn Café for creative, web, and social needs.
· Drafts and deploys emails as needed. May include event invitations, promotional emails, newsletters, or other types of communications.
· Provides general administrative support to the Communications team, ensuring the smooth day-to-day operations of the department.
· Performs other related duties as assigned.
Education and/or Experience Requirements:
· Position requires at least one year of experience in a similar position.
· Must be a naturally engaging writer with a feel for the distinct voice required for social media, and be able to adhere to house style and rules of grammar.
· Strong written and verbal communication skills overall. Ability to write for a variety of audiences and vehicles.
· Knowledge of music, dance, and the performing arts.
· Video editing skills and photography skills preferred, but not required.
· Understanding of social media best practices, including platforms and their respective participants (Facebook, Instagram, Twitter, etc.) and how they can be deployed in different scenarios.
· Excellent organization and both project and time management skills with the ability to work in a fast-paced environment.
· Demonstrated ability to build collaborative relationships with internal and external stakeholders.
· Ability to work independently and as part of a team.
Computer Skills:
· Office Microsoft 365
· Social media platforms.
Advancement Portfolio Coordinator
Position Summary:
Reporting to the Assistant Vice President for Advancement, the Advancement Portfolio Coordinator oversees portfolio management for the advancement department. He/she project manages all aspects of successful portfolio administration for advancement officers and the Office of the President for the purpose of enhancing the School’s ability to successfully prospect, steward, solicit, and acknowledge donors. As the project manager for donor portfolios, he/she will support advancement officers and the president with Tessitura plans management, gift processing, prospect management, and department-wide advancement team coordination and collaboration.
Working with the advancement team, and especially the Data Systems Manager, the Advancement Portfolio Coordinator will develop and implement strategies and programs that ensure coordinated high-quality service for donors as well as internal understanding and utilization of the portfolio function. They will ensure timely, accurate, and inclusive donor information integrity and flow to support the School’s mission to provide the highest quality performing arts education at all levels of development in an optimal learning environment
Essential Duties and Responsibilities:
Supports the advancement team’s accomplishment of its annual contributed revenue goals and active endowment fundraising through management of portfolio information and activity flow, including Tessitura Plans management for advancement officers, VP and AVP of advancement, and the president (strategies, prospecting, status tracking, donor briefings, outreach strategies and reminders, gift processing);
Serves as the first point of entry for new donors within the department, answering the donor relations information phone line and email and distributing prospect leads to team members from public contact and internal referrals;
Proactively manages portfolio owners to promote participation in events throughout the year including: Colburn Society events, Gala, house concerts, recitals and other key events to attract and retain new and existing donors;
Staffs advancement-related board committees (Advancement, Governance, Community Engagement) through scheduling and coordinating meetings, proposing agenda items and brainstorming meeting strategy, creating and compiling materials, ensuring accurate minute recording, and reporting for executive committee and full board meetings;
Execution of strategic analysis and visualization of data through Tessitura dashboards;
Manages revenue through timely and accurate gift and grant processing and related funds restrictions, thoughtful use of GL structure and related documentation requirements, and collaborating with finance to ensure compliance and reporting capabilities and accuracy, in alignment with donor intent;
Manages department-wide expenses as well as corporate charges and expense reports for VP of advancement;
Establishes credibility and collaborative relationships with senior leadership, Board members, donors, volunteers, and colleagues from all academic units and other departments; specifically finance and accounting, communications, and office of the president; ensures internal communication through staff meeting administration, department-wide activity management, department-wide internal calendar management and extra-departmental communications;
Serves as primary resource on the advancement team for internal knowledge of operations, facilities, personnel, and processes and provides advancement department support including calendaring for extra- departmental meetings, serving as account manager for Teams, Zoom, conference calls, and related department-wide technology and subscriptions, meeting management, and project management;
Assists in copyediting and provides feedback and suggestions in the grant-writing process;
Responsible for having a current, thorough, and comprehensive understanding of the Colburn School’s mission, areas of excellence, student and faculty profiles, services, programs, and goals, to serve as a reference for advancement department colleagues;
Performs other duties as required.
Education and/or Experience Requirements:
Bachelor’s degree and minimum of two years of related work experience in advancement including experience with a variety of fundraising vehicles and strategies, stewardship, finance, experience with patron/customer services and databases, and reporting;
Demonstrated understanding of portfolio management strategy and outcomes, including how best to leverage data and consistent engagement;
Ability to successfully manage multiple projects under tight deadlines, including managing peer and supervisor activity;
Demonstrated skill in planning, prioritizing, organizing, and following through;
Ability to apply strategic and creative thinking, while being persistent, motivated and energetic, along with the ability to work in detail-oriented fashion;
Demonstrated stature and integrity to gain the trust and confidence of academic, administrative, and volunteer leadership and peers, as well as donors, students and their families, ticket-buyers, and prospects;
Outstanding interpersonal skills; must have credibility, good judgment, integrity, discretion and exercise diplomacy in dealing with a variety of constituents;
A team player who can skillfully coordinate activities with the VP and AVP of Advancement and peers;
Decisive and resourceful with the ability to anticipate and act on events and opportunities;
Computer Skills:
Knowledge of Tessitura, MS Office Suite; Adobe Creative Suite experience is a plus;
Other skills and abilities required:
Must be available to work a flexible schedule including weekends, evenings, and night hours as needed;
Experience in an education setting, especially a professional performing arts institution, is preferred.
