Job Description –Associate Appraiser
February 2022
Jacqueline Silverman & Associates, a boutique appraisal firm specializing in the valuation of Impressionist, Modern, Post-War, Contemporary, and Emerging art, seeks an experienced, motivated, and highly organized individual for the position of Associate Appraiser.
Duties
Conduct appraisals for a wide variety of client needs including insurance coverage, art financing, estate tax, non-cash charitable contribution, gift tax, equitable distribution, damage and loss, and sale advisory
· Prepare art market summaries and reports
· Coordinate placement of client property for sale via auction houses and galleries
· Client relations and marketing
· General office and clerical tasks as needed
· Other projects as required
Requirements
· Minimum three years’ appraisal, connoisseurship, or marketplace experience in the sectors of Impressionist & Modern Art, American Art, and/or Post-War, Contemporary & Emerging Art
· Excellent written and verbal communication skills
· Detail-oriented and strong critical thinking skills
· Uniform Standards of Professional Appraisal Practice preferred (tested and passed with current version)
· Member of AAA, ASA, or ISA preferred
· Ability to travel locally and nationally for appraisal assignments, museum exhibitions, conferences, and art fairs
· Proficient in Word, Excel, and Adobe Acrobat
· Familiarity with FileMaker Pro or similar database programs preferred
· Friendly disposition and ability to interact professionally with clients, colleagues, and art professionals
Position Overview
· Salary is competitive and commensurate with experience
· Generous benefits package
· Position is full-time, exempt; employment is at-will; job title corresponds to experience level
Interested candidates may send CV, letter of introduction, and writing sample to Karen McManus, karen@jsaappraisals.com.
Full Time
Warehouse Coordinator, Art Services
Position: Warehouse Coordinator, Art Services
Status: Full-time | Exempt | Salaried
Compensation Group: Experienced
Reports to: Director of Collection Care & Head Registrar
Hours: Mon – Fri 8:30 am – 6 pm (onsite 9:00 am – 5:30 pm)
1150 25th Street San Francisco, CA 94107
Job Summary:
Minnesota Street Project Art Services is seeking a full-time Warehouse Coordinator, with at least 3 years experience in an art shipping organization or museum. The Warehouse Coordinator will exhibit a friendly and approachable demeanor with all Minnesota Street Project clients, staff, and vendors, acting as a positive ambassador for the Art Services department, as well as the overall Project. This individual acts as the point-person for warehouse scheduling and works closely with other departments to maintain on-time resolutions to time-sensitive projects. This person must value teamwork, have a keen eye for detail, and a passion for art in addition to possessing an aptitude for organization with administrative expertise. This person will demonstrate understanding of Diversity, Equity, Inclusion, and Access in the arts and in our daily lives, and has cultural flexibility/agility and a commitment to fostering a respectful and inclusive work environment.
Essential Responsibilities:
• Maintain excellent relationships with clientele and vendors, including collectors, galleries, institutions, consultants, and other arts professionals, ensuring industry-leading client satisfaction; ensure strong communication is facilitated and deadlines are continually met.
• Manage the daily scheduling/and utilization of hourly warehouse team-members to maximize capacity and efficiency, ensuring jobs are completed in a timely manner and within budget; strategically populate warehouse calendar with appropriate resources within our Customer Relationship Management (CRM) software.
• Schedule deliveries (receipts and releases) for multiple warehouse locations through the CRM on behalf of clients, coordinating dock availability with 3rdparty shippers.
• Review job expectations with warehouse teams, maintaining contact throughout the day, proactively gauging and resolving scheduling concerns; prepare warehouse teams for additional duties/redirection of tasks, and ensure all
artworks are properly staged in advance of next day releases.
• Produce all bills of lading (BOLs) to transfer client property in and out of each warehouse location, as well as in-house work orders (WOs) for both client related and non-client-related jobs; this includes photography sessions and viewing room appointments.
• Review paperwork daily to check for detailed accuracy; source and secure necessary artwork release authorizations and process completed BOLS to meet monthly billing deadlines.
• Collaborate daily with Project Coordinator to finalize overlapping logistics such as field job extensions into the warehouse, preparedness of artworks for the field jobs, and Field Art Handler availability for (inhouse) Warehouse-based jobs.
• Collaborate with Operations Manager to schedule internal works orders
(facilities-related tasks, meetings, trainings, etc.), working to secure availability in a timely manner.
• Notify Registration when shipments come in for long-term storage; request pulllists from Registration to schedule in timely manner for collection releases.
• Assist in ensuring heighted warehouse quality control, suggest process, policy, and training recommendations as they arise to best support the movement of artworks and our teams.
• Create packing estimates for safe long-term storage (soft-packs/crates); work
directly with clients and each department to develop packing plans for storage and safe transit as needed.
• Attend weekly office and department meetings, as well as occasional programming events at 1275 Minnesota Street and team gatherings.
• Performs other related duties as required
Required Skills, Abilities, and Experience:
• Minimum 3 years experience in an art shipping organization or museum; must have first-hand warehouse and/or field work experience.
• Ability to quickly identify and resolve problems, effectively prioritize, and manage time efficiently, ensuring projects stay on schedule.
• Attention to detail and accuracy are expressed in day-to-day jobs/projects.
• Excellent communication and client services skills, both verbally and written.
• Proficient with PC and Mac operating systems and software, including Adobe and Microsoft Suites and Filemaker Pro; knowledgeable with the G Suite and CRMs.
• Extended knowledge of crate construction and packing is a plus.
To Apply:
Please submit a single PDF that includes a cover letter and resume to “Warehouse Coordinator – Last Name” to artservicesjobs@minnesotastreetproject.com. No calls, please. We will respond only to applicants we intend to interview. Thank you for your interest in Minnesota Street Project.
Benefits:
Minnesota Street Project offers a competitive benefits package that includes Medical, Dental, Vision, LTD, AD&D, Paid Time Off and Parental Leave, Retirement Savings, 401-k Plan, and Pre-Taxed Commuter and Childcare Benefits.
Equal Opportunity Employer:
Minnesota Street Project provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Co-Head Preparator
JOB TITLE: Co-Head Preparator
DEPARTMENT: Office of Creativity and Impact
REPORTS TO: Director of Curatorial Projects & Public Experience
STATUS: Exempt
CLASSIFICATION: Full-Time
SCHEDULE: Mon-Fri, some evenings, weekends, & events
Direct Reports: (1) Senior Preparator – Generalist (PT) and (2) On-Call Preparator Team (as needed for various projects)
ABOUT YBCA
Yerba Buena Center for the Arts (YBCA) is San Francisco’s center for art and progress. Opened to the public in 1993, YBCA was founded as the cultural anchor of San Francisco’s Yerba Buena Gardens neighborhood. Our work spans the realms of contemporary art, performance, film, civic engagement, and public life. By centering artists as essential to social and cultural movement, YBCA is reimagining the role an arts institution can play in the community it serves. Our mission is to generate culture that moves people.
Mission: We generate culture that moves people.
Vision: A community that thrives on inspiration.
The successful candidate will embody our organization’s core values:
- Abundance: We operate from a place of strength, with a spirit of empathy and generosity.
- Authentic Collaboration: We are engaged and interconnected.
- Personal Agency: We are empowered and accountable.
- Boldness: We create with courage and purpose.
ABOUT THE ROLE
The Co-Head Preparator is a newly formed dual role that aims to equitably distribute the workload and responsibility of the institutional needs of preparators. The Co-Head Preparator works with an equal counterpart to support in the planning and executing of YBCA’s organizational strategic priorities.
Their focus is on designing and planning the execution of public-facing installations, experiences, and exhibitions, including working with artists to realize commissioned or newly-fabricated works of art in a variety of mediums. The goal of this position is to move projects forward year-round, and to help alleviate potential silos of working styles, communication, and project vision. They will work closely with their counterpart to develop and track project budgets, labor estimates, schedules for on-call preparators, and dovetail production timeline based on the institution’s critical path of work.
The ideal candidate will have had experience in museum, theater, gallery or other technical production environments. They will possess a working knowledge of general carpentry techniques and have experience installing, troubleshooting, and stewarding projects with heavy AV/Media components. Experience with 3D digital modeling (Vectorworks, SketchUp) preferred.
The Co-Head Preparator is a highly collaborative role, working with other members of the Programs, Facilities, Production, and Marketing teams across the entire organization, as well as outside artists and curators. The Co-Head Preparator also serves as a manager and mentor to the preparator staff, training and delegating tasks with the same spirit of collaboration.
A Note: Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.
RESPONSIBILITIES
- Co-Leads the preparation, execution and de-installation of art projects, exhibitions, neighborhood commissions, public squares and prototypes.
- Work with production staff to shape and implement multidisciplinary projects to assure the best results for artistic and curatorial vision.
- Works closely with the supervisor to develop and maintain project-specific budgets.
- Co-Project manages indoor and outdoor artistic initiatives, including but not limited to Public Square programs, SF Urban Film Fest Residency, artist commissions, and gallery presentations.
- Serves as primary liaison between Creativity & Impact and Finance & Operations.
- Recruits, trains, manages and schedules a diverse staff of part-time and on-call preparators as well as contracted vendors to meet the needs of developing, installing, maintaining and de-installing of installations.
- Co-develops and maintains relationships with vendors and contractors such as painters, glazers, structural engineers, architects, drywallers, fabricators, and other specialists as needed to realize installations.
- Generates measured construction drawings and documents for contractors and engineers and oversees all permitting processes with the Department of Building Inspection and the Fire Marshall.
- Supports other YBCA teams by coordinating, designing and staffing with Office of Creativity & Impact’s resources as available to support the needs.
- Undertakes registrar work in collaboration with Curatorial Project Manager, including artist contracts, loan forms, and artwork shipping.
- Other projects as assigned.
PHYSICAL REQUIREMENTS
- Frequently is required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms.
- Frequently required to climb (ladders, scaffolds, etc), balance, bend, twist, work above shoulders, stoop, kneel, crouch/crawl, and perform other similar actions.
- Must be able to lift up to 30 lbs. Occasionally lifts/carries/pushes/pulls objects >30 lbs in collaboration with others.
MINIMUM REQUIREMENTS
- Minimum 3 years’ experience as preparator or in a similar position in a museum, gallery or arts organization, supervising crews.
- Demonstrated knowledge of installation techniques.
- Thorough knowledge of building, ADA and fire codes, construction techniques, materials and tools.
- Demonstrates commitment to diversity, equity, inclusion, and access, and works effectively with people of varied backgrounds, experiences, points of view, and aspirations.
- Ability to read and generate building plans, specifications and diagrams.
- Proven organizational skills, detail-oriented, and capacity to effectively manage multiple tasks and deadlines.
- Possesses strong communications and problem solving skills.
- Will work primarily on-site, with variable schedules, including extended hours, days, evenings and weekends.
- Thrives in a fast-paced, highly collaborative environment.
- Comfortable working in environments with exposure to noise and dust.
- Is familiar with PC and Mac computer systems and software; Vectorworks, Sketch Up, or other drafting software; The Museum System (TMS) knowledge preferred.
Note: Interested applicants who may not have formal training in some of the job requirements but have related experience are still highly encouraged to apply.
HEALTH AND SAFETY
At YBCA, we’re taking steps to protect against the continued spread of the highly contagious Delta variant, to safeguard against likely future variants and to help ensure the continued safe reopening of San Francisco. YBCA has joined a growing number of cultural institutions around the Bay Area and will require proof of vaccination against COVID-19 as a condition of employment. Exemption from these requirements will be reviewed according to standards set forth by state and local health agencies and reasonable accommodations will be made for those providing valid exemptions.
We continue to prioritize the health and wellbeing of our employees and candidates. All interviews will be conducted remotely via phone or video conference while YBCA complies with local and state health ordinances. Please note that this position may perform some work remotely and on site responsibilities.
BENEFITS
PTO, Holiday Pay, Medical, Dental, Vision, Flexible Spending Accounts, Group Life and AD&D Insurance, Long Term Disability Insurance, Voluntary Life and AD&D, Employee Assistance Program, Travel Assistance, paid time off to volunteer, and ability to participate in the 403(b) Retirement Plan with match.
EQUAL OPPORTUNITY EMPLOYER
Yerba Buena Center for the Arts (YBCA) is committed to diversity in its programming and in creating a work culture and environment that is reflective of San Francisco Bay Area demography. The Center encourages and actively recruits applicants representing dimensions of difference that include — but are not limited to — age, national origin, ethnicity, race, religion, ability, sexual orientation, gender or political affiliation.
YBCA will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).
APPLICATION STATUS
Hello and thank you for taking the time to apply and let us know that you are interested in joining our team at YBCA. After you apply, you will receive a confirmation email to let you know that your resume has been received. Rest assured, a member of our recruiting team will personally review your application. If you are a potential match for one of our open positions, we will be in touch. If there is not a match right now, we will keep your resume on file for future opportunities. In the meantime, please connect with us on social media @YBCA to learn more about us. Thank you for your time and we wish you the best on your job search.
Agencies and Recruiting Firms: Please note that we will only review applications submitted directly by candidates and do not accept resumes or pay fees to third parties. Any unsolicited resumes received will be considered the property of YBCA.
Packing & Crating Technician
Packing & Crating Tech for Art Handling Company
Art handling and shipping company in search of Packing & Crating Technician. Candidate must have prior art handling experience, or similar sensitive object handling. Experience with woodworking and basic carpentry, including table saw, chop saw, nail & staple guns and all basic hand tools.
Candidate must have a high attention to detail, the ability to work independently without direction and clear communication skills.
Must have forklift experience, the ability to lift 75 lbs and the willingness to be flexible in a team environment.
Benefits include vacation, health & dental and a 401K plan after a probationary period.
Please send resumes in a PDF format with a cover letter.
Thank you!
***Due to the nature of our business, we require that all new hires be vaccinated. In addition, while inside the building, masks are required until further notice.
Grants & Development Coordinator
Full-Time, Permanent Position, Non-Exempt
Compensation Range: $69 – $75k, DOE
WHO WE ARE
BAYCAT is an innovative nonprofit media production company comprising a professional Studio and a youth Academy. Our work addresses racial, gender and economic inequities in the media industry by building equitable pathways to employment for diverse storytellers. Through the education and employment of aspiring young Black, Indigenous, people of color, women, transgender and non-binary mediamakers in the Bay Area — and through our production work for socially-minded clients — we are changing the stories that get shared with the world.
WHAT WE CARE ABOUT
- Creating positive social change through storytelling, design & media.
- Giving a voice to those misrepresented or underrepresented.
- Doing well and doing good. As a social enterprise, we’re a sustainable nonprofit business model.
- Excellence. High quality of services in education and media production.
- Building community, diversity, inclusion & equity from within and with all our partners.
THE ROLE
You are an energetic and resourceful individual with exceptional writing and organization skills to manage the portfolio of grants and to create compelling written content to support an aggressive growth strategy for this exciting nonprofit social enterprise. You are extremely organized, detail minded, customer service oriented, a strong communicator and values-driven team player who loves to raise money, and who has a strong commitment to our mission, and the desire to grow professionally.
RESPONSIBILITIES INCLUDE:
Reporting to the Associate Development Director at BAYCAT, the Grants and Development Coordinator is the primary writer to secure all grants-related funding and to fulfill grants reporting requirements, to build and maintain relationships with current funders, to research and follow up with new prospects and to manage and execute all development reporting, documentation and grant database management needs for BAYCAT.
Project Management of Grants Portfolio:
- Create and manage the annual grants & development calendar and work plan;
- Manage BAYCAT’s Salesforce-based CRM to ensure efficient prospect, donor and grant information capture, workflow and reporting;
- Write grant applications, correspondence and funding-related materials;
- Research (staff interviews, data gathering for quotes, reports, statistics, trends, etc.)
- Fulfill reporting requirements of funders on a timely basis; and
- Support the development of agency budgets and revenue projections.
Relationship Development and Management:
- Build and maintain existing relationships to sustain revenues through government, corporate, private foundation support, individual donors and events;
- Stewardship of donor relationships includes contributing to create strategies and work plans, events, in-person meetings/calls/emails and through written copy that highlights our organization;
- Utilize Salesforce to track touchpoints and key milestones regarding relationships; and
- Perform other duties as agency needs require.
Meeting and Events Coordination:
- Develop compelling event language for BAYCAT friendraisers, galas and other events;
- Assist with meeting agendas and presentations for team meetings and development events;
- Manage volunteers; and
- Provide on-site event support and coordinate event details for both small and large BAYCAT events.
We are looking for someone who:
- Is Bay Area-based and is familiar with the local grants ecosystem;
- Has worked in development for 2 or more years with experience in grant writing;
- Has lived experience and immersion in BIPOC / LGBTQIA+ Bay Area communities;
- Is committed to anti-racism and has a desire to contribute to BAYCAT’s equity and inclusion initiatives;
- A natural storyteller, able to quickly construct a compelling narrative;
- Detailed-minded with the ability to prioritize;
- Is a good problem solver;
- Has initiative and drive, ability to self-start;
- Knowledge of project management software, Asana, and Salesforce a plus;
- Provides great customer service and can build relationships with our wide-ranging stakeholders from students, families, BAYCAT Studio clients, to donors;
- Calm under pressure & thinks quickly to solve problems as they arise; and
- Is committed to personal, professional, and leadership growth, and is aligned with BAYCAT’s core values.
THE DETAILS
- This is a permanent full-time salaried position.
- Compensation is $69-$75k DOE + benefits.
- Benefits include: Medical insurance paid 85% by BAYCAT, dental and LTD/Life insurance paid 100% by BAYCAT, annual wellness stipend, home office setup stipend, monthly internet reimbursement, Employee Assistance Program (EAP), annual professional development stipend, 4 personal days off per year, 15 holidays per year, 2.5 weeks accrued vacation to start, 8 days accrued sick time, paid 30 min lunch, no meeting Fridays.
- Location: This role will be a hybrid virtual and in-person role onsite at our San Francisco, CA location, with the occasional flexibility to work from home.
- Must be able to work 40 hours per week. BAYCAT observes a meeting-free Friday and encourages all team members to use Fridays to catch up on work as needed.
HOW TO APPLY
Please send a cover letter, resume and two writing samples where you were the primary grant writer to work@baycat.org. No phone calls, please.
Application process and estimated timelines:
2/3/22 → Application opens
2/17/22 → Application deadline
2/10-3/3/22, rolling → Interview Process (3 rounds + 1 written prompt + references)
3/8/22 → Final offer made
3/21/22 → Start date
EOE. We strive for a workforce as diverse as the community we serve.
Women, people of color, people with disabilities, and LGBTQ individuals are strongly encouraged to apply.
Production Associate/ Administrative Assistant Position
POSITION SUMMARY
The Production Associate/ Administrative Assistant works with a small team to oversee the smooth operation of productions across three physical theater spaces as well as online. Facilitate grant writing and community building programs. As part of a tight knit theatre, this position will also assist with box office operations, fundraising, marketing, and administration. The ideal candidate will have a generous love of theater, and be a hands-on, collaborative person who enjoys working with people.
DIRECT RESPONSIBILITIES
Collaborate with producers to ensure productions are on track and on budget, plan and execute opening night events, and consult with production teams to develop the best strategies for their production’s needs.
Create and oversee production schedules in collaboration with producers and directors.
Schedule production and marketing meetings
Assist with other theater functions: Take thorough notes at meetings, assist in researching, writing, and submitting grant applications, oversee calendars, answer emails and take calls, assist with Box Office operations, fundraising drives, and mailings.
Oversee technical aspects of virtual productions: Coordinate Zoom scheduling, provide on-call technical support, and work one-on-one with people to problem-solve.
Write and research grants and proposals.
QUALIFICATIONS
Strong passion for theatre
Great writer
Experience working in theater production, nonprofit administration, or technical theater.
Strong research skills.
Attention to detail and accuracy.
Personable, patient, and a clear communicator.
Willingness to learn.
Fluent with PC operating systems, Mac OS, Microsoft Office Suite (Excel, Word, etc.), the Google Suite, and email communications
Stage Management experience a strong plus
Experience with graphic design and social media a plus
