POSITION SUMMARY:
The Executive Assistant is responsible for managing the Executive Office and for providing administrative support to the Executive Office, which includes the President and CEO, the Chief Impact Officer and Chief Financial Officer.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Manages all communications for the Executive Office including correspondence, compiling reports and customer relations.
2. Manages the Executive Office calendars, all travel and meeting arrangements as well as logistical support for on-site meetings.
3. Coordinates scheduling of and records minutes for quarterly Board and monthly Board Committee meetings. Assists in logistics for quarterly Board meetings, including on-site and off-site catering. Manages schedule of periodic one-on-one meetings between President/CEO and board members.
4. Prepares briefing and presentation materials and itineraries for meetings, speaking engagements and travel.
5. Provides administrative support to the Executive Office in preparation and collection of financial information and reports.
6. Maintains knowledge of organization/departmental structures and staffing and communicates with all staff and Sr. Staff members as required. Schedules and coordinates monthly All Staff meetings and weekly executive leadership team meetings. Provides support for annual holiday gatherings.
7. Ensures an open door policy is maintained for the President/CEO and interacts with all levels of Museum constituents including Board members, donors, staff, and volunteers.
8. Maintains communication and coordination with required external associations and organizations that the Executive Office interacts with on an ongoing basis.
9. Deals with confidential matters.
10. May require occasional travel to off-site venues for Board Meetings and will include some evening and/or weekend hours to assist as needed with member/donor events, exhibition openings, programs and various meetings. Regular schedule is Monday – Friday with hybrid option to work from home up to 2 days per week.
11. Staff members must be able to work with visitors of all ages to support the various events sponsored by the National Museum. Each staff member will be expected to work on a minimum of three museum-wide events per year:
a) National Museum’s Gala Dinner & Silent Auction – (off-site) typically held in the Spring (April-May)
b) National Museum’s Family Festival Day- Oshogatsu Festival (1st Sunday in January)
c) National Museum’s Family Festival Day- Natsumatsuri Festival (Saturday in August)
This list is not exhaustive and may be supplemented as necessary. Incumbent will perform related duties as assigned.
Executive Assistant
Exhibitions Coordinator
The Exhibitions Coordinator is responsible for the day-to-day administrative support of the exhibitions team and project managing the Museum’s multifaceted exhibition program in collaboration with the VP of Exhibitions, collections, and program staff. This includes tracking exhibition budgets and reporting, coordinating meetings and communications, assisting in content management, and coordinating fabrication and installation. The Exhibition Coordinator will also work on traveling exhibitions coordinating logistics, budgets, contracts, and negotiations with various venues.
Art 22 Project
Art 22 is a collaborative endeavor featuring 22 artists from around the country.
Why 22? Suicide is a significant problem affecting military service members and veterans. Although it may vary per year, Department of Veterans Affairs estimates suggest that 22 veterans may die by suicide each day.
Coordinated by S.C.R.A.P. Gallery, each artist will start their artwork with one repurposed cardboard square. All 22 final contributions will create one cohesive work. Artists will incorporate the themes of healing, hope, and resiliency.
The finished Art 22 will be unveiled at the Invisible Wounds 22K on April 13, 2024, at Dennis Keat Soccer Park in Cathedral City.
Inception: $500 for Author, Poet, or Artist
For Sunspot Lit’s Inception contest, send your best opening (novel, CNF, art collection, photo series, etc.). No restrictions on theme or category. Opens March 1. Closes March 31. Entry fee: $12.50. Prize: $500 cash plus publication. See detailed guidelines at Submittable: https://sunspotlit.submittable.com/submit/280343/inception-2024-500-for-fiction-nonfiction-poetry-graphic-novel-or-art or Duotrope: https://duotrope.com/listing/31171/sunspot-lit-inception-contest.
Call for Artists: Multiculturalism and Belonging, The International Joint Exhibitions, CICA Museum+California State University
Call for Artists: Multiculturalism and Belonging, The International Joint Exhibitions, CICA Museum+California State University
CICA Museum invites artists who are based in Korea and Korean Artists who reside in different countries to participate in “Multiculturalism and Belonging,” the joint exhibitions in collaboration with the CICA Museum and the California State University San Bernardino’s (CSUSB), Department of Art and Design. The exhibitions will be held in two locations: at the California State University’s Dutton Gallery from the 31st of August to the 26th of September 2024, and at the CICA Museum, Korea from the 29th of January to the 16th of February 2025. The events are co-curated by CICA’s Art Director Dr. Leejin Kim and California State University San Bernardino’s Assistant Professor of Design, Taylor Moon Castagnari.
Participating artists will be featured in the book “New Media Art 2025.” The book is expected to be released in full-color paperback and ebook in December 2024. The article may include any form of text (e.g., interview, essay, poetry) in English, drawings, and pictures that introduce the artists’ works.
*Qualifications: the artists who previously participated in our exhibitions or who are scheduled to participate in our upcoming shows are eligible to participate in the exhibition.
*Timeline:
March 31, 2024 Close Submissions
April 3-20, 2024 Approvals: Selected artists will be notified by email.
August 31-September 26, 2024 Exhibition at the Robert and Frances Fullerton Museum of Art (RAFFMA), Dutton Gallery
September 7, 2024 Opening Reception at the Robert and Frances Fullerton Museum of Art (RAFFMA), Dutton Gallery
January 29-February 16, 2025 Exhibition at the CICA Museum
December 1, 2024 Expected publication date of “New Media Art 2025”
***The dates are subject to change.
*How to submit your work:
https://cicamuseum.com/call-for-artists-multiculturalism-and-belonging/
Request for Proposals: Arts & Culture Master Plan for Nevada County, CA
Nevada County Arts Council is seeking an experienced cultural planner to develop an Arts & Culture Master Plan for Nevada County and its two state-designated California Cultural Districts. The plan should include a strong and concise vision statement, findings from a broad and inclusive community engagement process, clear and attainable goals and objectives, a comprehensive regional marketing plan, and strategies to sustain and grow funding for the arts.
View the full Request for Proposals at https://www.nevadacountyarts.org/arts-master-plan.
