Event Manager
P.S. ARTS is dedicated to improving the lives of children by providing arts education to underserved public schools and communities.
Location: P.S. ARTS Office, Los Angeles
Schedule: Office Hours 9AM – 5PM, but must be able to work some nights and weekends
Designation: Full-time; Exempt
Salary: $62,400 annually
Position Overview:
The Event Manager is responsible for all P.S. ARTS event activity, including planning and execution, budget management, communication, and event-specific donation tracking. The Event Manager works under the guidance of the Advancement Director to ensure event quality, production, and success. On occasion, the Event Manager may provide support to program-related community events.
A successful Event Manager is highly organized, responsive to a fast-paced environment, and can take appropriate action while working both independently and collaboratively. The Event Manager’s overall goal is to develop and execute successful, on-brand events for P.S. ARTS that furthers both our mission and fundraising goals.
The Event Manager’s essential functions include the following:
- Plan and execute P.S. ARTS’ annual fundraisers;
- Oversee partnership events, cultivation events, and friend-raisers; and
- Cultivate and maintain event relationships i.e., vendors, donors, committee members, etc.
The Event Manager’s primary responsibilities include the following:
- Manage all event logistics;
- Track event budgets, create budget reports, and event-end reconciliation;
- Create and monitor timelines and layouts;
- Serve as a vendor/sponsor liaison and facilitate production logistics i.e., catering, rentals, etc.;
- Manage event-related communications and collateral i.e., invitations, mailings, signage, etc.
- With support, prepare corporate sponsorship/partnership proposals;
Please note this description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change in response to organization need at the discretion of the CEO.
Knowledge, Skills & Abilities
Although the criteria below will help you succeed at this position, one of P.S. ARTS’ core belief is life-long learning.
- Demonstrated experience in non-profit fundraising and event management.
- Demonstrated ability to plan, implement, and administer event sponsorships and donations.
- Demonstrated ability to work with and oversee multiple vendors and production teams.
- Strong administrative and communication skills.
- An attention to details with experience reading and maintaining a budget.
- Familiarity with the arts education field preferred.
Working Conditions:
- Lift, push, pull or carry supplies, equipment, instruments or classroom furniture up-to 40lbs.
- Bend, twist, reach, stand and/or sit for long periods of time.
- View LCD screens for long periods of time.
- Potential work with video equipment and a comfort with recording and/or being recorded.
- Travel and attend meetings and events outside of your worksite, which may require occasional use of a motor vehicle for transportation to other locations. Due to responsibilities requiring travel to locations not easily accessible by public transportation, driving may be an essential job responsibility for this position. Mileage reimbursement is provided.
About P.S. ARTS:
P.S. ARTS encourages all employees to feel empowered by and model the Organization’s values of Art, Community, Equity, Innovation and Excellence.
The P.S. ARTS team is a diverse group of people with different skillsets and experiences, from various cultures and backgrounds with one thing in common – a dedication to arts education. We’re all here to make a difference and we know nonprofit work is hard, so we try to be thoughtful about building a rounded compensation package that includes health and welfare benefits, an excellent paid holiday schedule, etc. Please feel free to ask us about it!
How to Apply:
Please submit a cover letter and resume to jobs@psarts.org, subject line: “Events Manager.”
Please no hardcopies or phone calls.
APPLICATION DEADLINE: 04/15/2022
Phone and in-person interviews will be scheduled on a rolling basis.
P.S. ARTS is an equal opportunity employer and dedicated to better reflecting the communities we serve while building an inclusive environment for people of all backgrounds and ages. P.S. ARTS also supports and will provide reasonable accommodation to ensure the application process is accessible to candidates who require additional accommodation.
As proponents of the human right to claim equity and quality of life, we strive, through our operations and arts education programs, to increase collective knowledge, means, and actions that recognize resources and levels of support must be tailored to the unique needs of individuals and communities in order for all people to have equal opportunities for success.