A rare opportunity to help guide a newly formed Public Art Committee in determining their vision for the first outdoor public art piece in the City’s Community Park. Assist the Committee in bringing this vision to life by working with them on the selection of the artist and while they work with the artist to bring to fruition a shared vision of the artist’s creation.
SF Bay Area
Gallery Associate (PT, Temporary)
KADIST San Francisco: Gallery Associate (14 weeks, 11 hours per week)
Position Overview
KADIST San Francisco is seeking a highly motivated, positive, and personable person who wants to be part of an international contemporary art nonprofit organization. Reporting to the SF Director, the candidate will welcome visitors on Fridays and Saturdays and facilitate their visit and access to the Brazilian artist Jota Mombaça’s first U.S. exhibition, titled THE SINKING SHIP/PROSPERITY, which considers speculative memory, the dynamics of excess, and grieving time, and their connection to bodies of water.
Main Responsibilities
Key responsibilities include, but are not limited to:
• Serve as a welcoming, inclusive, and professional representative of KADIST
• Act as the first point of contact for visitors to the KADIST gallery; greet and monitor the safety of visitors during gallery hours, using the reservation system
• Provide and organize in-person gallery tours contingent on Covid-19 restrictions
• Monitor security of artworks and equipment on display
• Provide periodic attendance and participation reports
• Support exhibition outreach
• Perform occasional administrative tasks across various departments
• Assist with occasional evening in-person events such as exhibition opening
Qualifications
• Personable, articulate, positive, and passionate about engaging with the public and the institution’s values
• Ability to work independently with minimum supervision
• Proactive and comfortable with communicating with external collaborators
• Knowledge of contemporary art—professional experience in the contemporary art field, education, studio art, art history, or related field is appreciated, but not required
Position
The contractor position is to provide the above responsibilities for the KADIST gallery during normal hours on Fridays and Saturdays, 11:45 am-5:15 pm, October 14 through January 28, 2023 (we are closed from December 18, 2022 to January 2, 2023). Occasional evening hours, including an opening reception on October 27 and other in-person gallery events. The hours of the gallery are subject to change based on city guidelines and covid recommendations. The position is onsite at KADIST San Francisco, 3295 20th Street, San Francisco, CA 94110.
PPE will be provided to all staff and all people visiting the gallery based on current guidelines. KADIST San Francisco strictly follows all health and safety protocols as recommended by the CDC, and state and local governments.
Hourly rate: $18/hour, paid bi-weekly.
Application
Please submit your resume and short cover letter to sanfrancisco@kadist.org by Sunday, September 25 at 11:59 pm. Please include “KADIST SF Gallery Associate” in the subject header. Interviews will take place the week of September 25. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Major Gifts Officer
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Actively develop individual moves management plans for a portfolio of approximately 100-150current and lapsed Leaders Circle Members who give up to $25,000 annually, including personal solicitation of education, Leaders Circle, Gala, and designated campaign gifts, with a predetermined portfolio goal.
- Gain fluency with SFJAZZ Education programs and produce any related campaign collateral as needed. Work closely with the Education Department regarding program updates, integrating staff and site visits into donor cultivation, and identifying key opportunities for campaign messaging.
- Identify and cultivate a portfolio of at least 20 new prospects for securing new annual gifts through both direct marketing and one-on-one engagement;
- Collaborate with the Associate Director of Individual Giving to identify and introduce prospects for planned giving;
- Set, manage, and meet aggressive targets for annual gifts, developing an effective pipeline to the major, campaign, and planned gifts program.
- Track cultivation and stewardship activities for your portfolio in the Tessitura database.
- Work with the Associate Director of Individual Giving Director and other members of the Development team, and other key SFJAZZ Artistic, Operations, and Production staff to produce and staff special events such as receptions at concerts, salons, meet and greets, and our annual gala.
- Conduct and document systematic prospect research.
- Provide support to the Chief Executive Officer, Executive Artistic Director, Director of Development, and Associate Director of Individual Giving by creating donor/prospect briefings, proposal materials, and other major donor communications.
- Support the Major Gifts Committee and other select Trustees in the cultivation and stewardship of their designated prospects for Annual Fund and campaign goals;
- Represent SFJAZZ in the concert hall and in the community, and at donor events.
- This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.
MINIMUM QUALIFICATIONS
- Four years+ fundraising experience, with a focus on individual donors
- Ability to conceive, plan, and execute a major gifts program, including annual giving campaigns, special events, and direct and personal solicitation;
- Excellent written and oral communication skills;
- Extensive donor database experience, knowledge of Tessitura highly desired;
- High level of proficiency with Microsoft Office products and Google-based business products, and a working knowledge of procedures for donor research;
- Superior interpersonal skills, ability to engage professionally with volunteers, colleagues, and donors;
- Available to work weeknights and weekends, often multiple times per week;
- Excellent organizational skills and ability to prioritize workload in a timely manner;
- Respect for sensitivity of donor information and a strong sense of fundraising ethics; and,
- Strong work ethic, professional manner, and appearance in representing SFJAZZ.
Donor Services Coordinator
ESSENTIAL DUTIES AND RESPONSIBILITIES
Working with gift officers, produce and distribute outgoing solicitation and stewardship mailings, both digital and print. Duties include (but are not limited to):
- Analyzing/establishing criteria and extracting accurate mailing lists from the Tessitura database.
- Managing regular mail and email renewals, and pledge reminders for individual donors at the membership, digital, Leaders Circle and Board levels.
- Working with vendors, mail houses to coordinate and complete large mailings.
- Overseeing the timeline, assembly and distribution of all special donor mailings such as season catalogs, event invitations and newsletters, in conjunction with Marketing Production Manager.
- Coordinating the fulfillment of donor gifts such as CDs, art work, etc.
- Coordinating volunteers for assembly and distribution of mailings and other projects.
- Research and implement potential efficiencies or opportunities in solicitation and stewardship activities.
- Assist with compilation of analytic reports.
- Review reports to ensure accurate entry. Provide support in gift entry as needed.
- Update constituent information in Tessitura to match SFJAZZ business conventions as necessary, including returned mail, customer service issues, etc.
- Create and maintain a regular report of department collateral and event materials; Communicate with department fundraisers any issues or concerns regarding inventory and future projects.
- Provide front-line customer service (in-person, online, over phone), including intake of donor gift inquiries, processing customer service issues generated via web or store, and direct follow-up with donors.
- Lead Tessitura testing. Research, troubleshoot, implement best practices for SFJAZZ’s database. Work with vendors as needed to implement better database workflows.
- Provide strategic lists and extractions to maximize fundraising campaigns and gala efforts.
- Manage database improvement projects, create new workflows as the program grows and train colleagues on new processes.
- Ensure SFJAZZ’s database and colleagues uphold high standards of data consistency, integrity, security, and accuracy.
- Perform other duties as assigned.
- This list of duties and responsibilities is not all-inclusive and may expand to include other duties or responsibilities that management may deem necessary from time to time.
MINIMUM QUALIFICATIONS
- Superior organizational and interpersonal skills; attention to detail and ability to work on a variety of projects simultaneously.
- Ability to prioritize varied and time-sensitive projects; ability to work both independently and in a team environment.
- Knowledge of Google Workspace, MS Word and Excel, and CRM skills required.
- Hands-on experience with a database is required; Experience in Tessitura and OTT (Vimeo, Youtube subscription support) is a plus.
- Excellent verbal and written communication skills.
- Strong customer service skills with the ability to communicate effectively with a diverse array of constituents.
- Ability to appropriately handle confidential and sensitive documents.
- Professional demeanor; tact and diplomacy are imperative.
- Position requires very occasional evening hours.
Wig Supervisor
ABOUT A.C.T.
American Conservatory Theater is an essential gathering place that brings artists and communities together to inspire and provoke. Under the leadership of Artistic Director Pam MacKinnon and Executive Director Jennifer Bielstein, A.C.T.’s mission is to engage the spirit of the San Francisco Bay Area, activate stories that resonate, promote a diversity of voices and points of view, and empower theater makers and audiences to celebrate liveness. A.C.T. values inclusion, transformational learning, participation, and rigorous fun. A.C.T. is a Tony Award–winning nonprofit theater serving almost 200,000 people in the San Francisco Bay Area annually through theater, training, and education and community programs.
Position Purpose:
The Wig Supervisor is responsible for the overall execution and implementation of the running and maintenance of the wigs, hair and makeup on all A.C.T mainstage productions. They shall maintain the integrity of the wig and hair design throughout each production as established by the Wig Master for these productions. The Wig Supervisor hires, oversees & supervises overhire wig run crew when additional positions are required. Otherwise, they shall be responsible for carrying out all duties associated with running the show. They assist actors with the application and removal of all wigs, facial hair and makeup. They are responsible for creating, documenting, and updating run of show paperwork as well as taking photographs of the actors in their character looks for the show bible. They shall work closely with Stage Management, and Wardrobe to create run tracks for overhire wig & makeup crew. They shall participate in the inventorying, upkeep and maintenance of the basement wig room supplies as well as the overall A.C.T wig stock.
Responsibilities: (please note, this list is not exhaustive, but rather a representation of job duties)
Overall execution and implementation of the running and maintenance of the wigs, hair and makeup on all A.C.T mainstage productions from load in until the closing, pack out and load out of each production.
Completes pre-show and post show duties including: application and removal of wigs and facial hair, styling actors hair and specialty makeup application.
In close collaboration with the Wig Master and Stage Management, create and implement wig running crew paperwork to assure that all actor hair and makeup needs are met for each production.
Provide updated or amended wig running crew paperwork to the Wig Master by opening night of each production.
Assist in the creation of a Show Bible by providing all paperwork documents to the Wig Master as well as taking archival photos of each characters looks (and as applicable changes to the look).
Attend Designer Runs and other pertinent pre-dress rehearsal meetings as assigned by Wig Master.
Implement hair and make-up design applications as established by the Wig Master.
Work with Wig Master and Stage Management to schedule wig calls for performers during the tech, tech/ preview and performance period.
Work with the Sound Department to incorporate any microphone placement into the Wig design.
Maintain all wigs and facial hair elements as assigned, including cleaning and restyling as needed.
Assist in training actors during each production on the make-up design for the show.
Collect all wigs, hair pieces, facial hair and make-up after the closing of each main stage show.
Provide support for photo shoots, marketing and press events as assigned by Wig Master.
Hire and oversee additional run crew swings and crew members as necessary.
Assist in training wig run crew in theater and backstage etiquette and maintain this etiquette among the crew during the run.
Overall supervision of wig run crew; Duties including but not limited to, assigning run tracks to crew, working with the Wigs Master to set all crew call times, training the crew on the correct wig application, make-up technique, hair styling, and sanitation pertinent to the show, ensure the run crew maintains the integrity of the design as established by the Wigs Master, manage & collect overhire crew paperwork checking that they are appropriately filled out.
For Strand productions, this position is expected to work collaboratively and hold cross departmental responsibilities with the wardrobe crew.
Manage personnel safety and uphold safety protocols within the department. Participate in all required training.
Participates in the inventorying, upkeep and cleanliness of the Geary wig room, stock and common wig/ wardrobe areas to maintain a well-stocked, clean and organized wig room.
Participates in the maintenance of A.C.T wig stock as assigned by Wigs Master.
Communicate regularly with Wig Master and Costume Shop Head on any pertinent production related matters.
Notifies Wig Master immediately of any damage to wigs or show-related incidents and issues.
Attends Wig Department or Costume Shop Department and All Company meetings as required.
Other duties as assigned, including but not limited to; cleaning and resetting the wigs and makeup items, ventilating or fronting hair items.
Qualifications & Qualities:
Required/Minimum Qualifications or Basic Qualifications:
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
Alignment with A.C.T.’s Mission, Values and commitment to Equity, Diversity, and Inclusion.
Education and/or significant high level, hands on professional experience (minimum one year) with an emphasis on wig & make-up and theater.
Proficient styling and maintaining all types of wigs and facial hair.
Familiarity with hygiene and sanitation techniques related to make-up, wigs, and hair.
Familiarity with period and historical hairstyles and costumes.
Excellent work ethic including but not limited to: time management, work flow management, self-motivation, diplomacy, and interpersonal and collaborative communication skills.
Excellent crew management skills including but not limited to: time management, work flow management, and interpersonal and collaborative communications skills.
Basic computer competency with computer programs such as Microsoft word, excel, emails.
Must be able to sit and stand for long periods of time. Job requires continuous and repetitive use of hands and wrists, for fine gripping and forceful gripping. Ability to reach above head, lift up to 15 pounds and repeatedly ascend and descend stairs is essential.
Ability to do a variety of men’s haircuts, as needed and cosmetology license a plus.
Wig Ventilating and Wig making skills highly desirable.
Experience with prosthetic application and painting a plus.
Knowledge, Skills and Abilities:
Demonstrated skill in understanding of cultural differences.
Ability to cultivate and develop inclusive and equitable working relationships with A.C.T. colleagues and stakeholders.
Organize and communicate information clearly, both verbally and in writing.
Travel between any/all A.C.T. locations and other assigned local travel.
Work in a detail oriented manner, be resourceful and flexible, and be able to handle multiple tasks simultaneously.
Effectively problem solve and troubleshoot.
Face demanding situations with tenacity, diplomacy, and sensitivity under a lot of pressure
Deal with high profile personalities.
Work collaboratively across all production departments to ensure a good working environment and the success of the show.
Work independently and as part of team.
Work irregular hours, evening hours, long hours and weekend as required.
Diversity makes us stronger. If you’d like to learn more about A.C.T. EDI values, Mission, Vision and culture go to Mission, Values, and EDI | American Conservatory Theater (act-sf.org) ACT is committed to diversity in its programming and creating an inclusive work culture and environment. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
Pursuant to the San Francisco Fair Chance Ordinance, and State and Federal laws, we will consider for employment qualified applicants arrest and conviction records.
Annual Fund Coordinator
ABOUT A.C.T.
American Conservatory Theater is an essential gathering place that brings artists and communities together to inspire and provoke. Under the leadership of Artistic Director Pam MacKinnon and Executive Director Jennifer Bielstein, A.C.T.’s mission is to engage the spirit of the San Francisco Bay Area, activate stories that resonate, promote a diversity of voices and points of view, and empower theater makers and audiences to celebrate liveness. A.C.T. values inclusion, transformational learning, participation, and rigorous fun. A.C.T. is a Tony Award–winning nonprofit theater serving almost 200,000 people in the San Francisco Bay Area annually through theater, training, and education and community programs.
Position Purpose
The Annual Fund Coordinator works collaboratively with the Individual Giving team and is responsible for driving strategy and providing an exceptional donor experience for Friends-level donors ($125-$2,499). This position is accountable for meeting budgeted goals and focuses on strategically expanding the Friends-level membership program, with an emphasis on growing contributed revenue and strengthening the donor pipeline. The Annual Fund Coordinator also helps foster an organizational culture of stewardship and gratitude by managing donor benefit fulfillment for all giving levels, processing individual and institutional acknowledgment letters, and maintaining donor recognition listings.
Responsibilities: (please note, this list is not exhaustive, but rather a representation of job duties)
Accountability for Friends’ annual fundraising goals (currently set at $470,000, strategies and metrics, participating in ongoing and regular assessment of progress toward these goals.
Soliciting individual gifts ranging from $125 to $2,499 and completing the necessary follow-up to advance the conversation and secure support to meet revenue goals.
Sharing prompt and meaningful gratitude with individual donors in assigned portfolio.
In collaboration with the Deputy Director of Development and Associate Director of Individual Giving, developing and implementing a calendarized annual plan for cultivation, solicitation, and stewardship for the Friends level ($125-$2,499) donor segment, balancing broad-based and individual outreach, including identifying and implementing new approaches for engaging and recognizing this donor segment.
Working with the Deputy Director of Development and Associate Director of Individual Giving to plan and execute solicitations, stewardship, cultivation, and other communications to Friends level donors.
Project managing the execution of annual fund campaigns, solicitation mailings, and stewardship and cultivation pieces, including working with the mail house to ensure timely, accurate, and high-quality collateral is prepared and delivered.
Managing annual benefit fulfillment, ensuring donors receive accurate benefits in a timely fashion, including coordinating cross-departmentally and arranging signed posters, scripts, and other tangible deliverables.
Maintaining membership management in Tessitura to ensure donors are credited and recognized at their respective giving levels.
Preparing and executing in-house mailings, including but not limited to, pledge invoices, annual tax statements, season greeting cards, and Trustee birthday cards.
Assuming responsibility for donor recognition listings, ensuring accurate listings in all materials and publications.
Preparing and sending bi-weekly gift acknowledgment letters for individual and institutional supporters, ensuring donors and funders are prompted thanked in a timely fashion.
Assisting the Director of Development and Deputy Director of Development with occasional administrative support, including taking meeting minutes at quarterly Development Committee meetings.
Representing A.C.T. at donor events, while assisting with some special event activities and interacting with donors.
Assisting with other Development projects and duties as assigned.
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
Alignment with A.C.T.’s Mission, Values and commitment to Equity, Diversity, and Inclusion.
Qualifications
Demonstrated skill in understanding of cultural differences.
Ability to cultivate and develop inclusive and equitable working relationships with A.C.T. colleagues and stakeholders.
2-4 years of fundraising experience and a proven track record of soliciting donations
Demonstrated track record of developing and executing successful annual fundraising campaigns
Excellent organizational, written, and verbal communication skills
Strong attention to detail
Positive attitude and a passion for playing a role in fulfilling the organization’s mission
Ability to handle multiple projects, set priorities, and meet deadlines
A superb commitment to customer service
Ability to liaise comfortably with a wide array of individuals, from staff to high-net-worth donors and Trustees
Discretion with handling confidential information
A sense of humor and strong work ethic
*A.C.T. requires all employees to be fully vaccinated. Medical and Religious exemptions will need to be approved by Human Resources.
Please include Cover Letter and Resume with the application.
Diversity makes us stronger. If you’d like to learn more about A.C.T. EDI values, Mission, Vision and culture go to Mission, Values, and EDI | American Conservatory Theater (act-sf.org) ACT is committed to diversity in its programming and creating an inclusive work culture and environment. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
Pursuant to the San Francisco Fair Chance Ordinance, and State and Federal laws, we will consider for employment qualified applicants arrest and conviction records.
