Contemporary Art Room Gallery is proud to announce their 2nd “Faces” Online Art Competition for the month of September. This is an international competition and artists from around the world are welcome to submit their work. Only the face of a person or animal should be visible (single person, a group, or self-portrait). All visual art mediums are acceptable (painting, photography, drawing, sculpture, digital, prints, fiber art, collage or installation art) except sound and video art. All winning artists will receive a digital award certificate. First, second and third place will be largely displayed with an article about the artist and their work. First place will be on the poster of the show. $15 for 2 images, $28 for 4 images and $58 for up to 10 images. Deadline: September 16, 2021.
Multidisciplinary
Operations and Admin Manager
We have a significant opportunity for an Operations and Admin Manager to join our team at CoTA (Collaborations: Teachers and Artists) to help build and sustain our work in arts education.
About Us
CoTA has been providing arts integration professional development for over 23 years. Our flagship Collaborations program leverages the talents of our incredible teaching artists, working directly with teachers and students in schools across the greater San Diego region. Our workshops, coaching, and institutes inspire teachers to leverage the arts and creativity to support students everywhere. We think the arts can change the world and are dedicated to supporting deep impact and meaningful change in the education ecosystem. Learn more at www.cotaprogram.org
The Job
We are looking for an organized and ambitious Operations and Admin Manager who will function as a central figure in our Admin Team. This person will have strong written and verbal communication skills, be excited to manage many different tasks at any given time, and lead with integrity, discretion, and passion for their work. They will be a forward thinker who actively seeks opportunities and proposes solutions.
Responsibilities
Finance:
- Enter payroll in Paychex payroll system and communicate with the Executive Director to make sure payroll is submitted in a timely manner.
- Manage daily aspects of organization’s finances, including preparation of invoices, checks, receipts, maintaining up-to-date register and reviewing monthly bank statements.
- Assist ED with financial reporting, budget tracking, and cashflow oversight.
- Edit QuickBooks file and run reports, maintain monthly communication with contracted CPA.
- Monitor PayPal charges and refunds.
Administration:
- Oversee organization online scheduling and shared calendars.
- Maintain and develop internal controls, policies, procedures.
- Prepare agendas and meeting documents as needed.
- Update and disseminate safety procedures as needed.
- Maintain paper and digital files.
- Oversee policy maintenance and timely payments of necessary insurance policies and other compliance documentation.
Development:
- Manage grants calendar, create entries and ensure timely notification of submission and reporting deadlines.
- Assist ED with research, preparation, and coordination of grant proposals and grant reports.
- Maintain digital grant files in SecuriSync and Salesforce.
- Oversee grant invoicing and reporting requirements for government and foundation grants.
Marketing:
- In collaboration with Marketing Team, participate in CoTA marketing and communications.
- Monitor user engagement through Google Analytics.
- Update website and social media channels as needed.
- Maintain Mailchimp audience and assist ED in sending newsletters through Mailchimp.
Human Resources:
- Interface with external HR providers as requested.
- Oversee clearance process for working with schools/districts and make sure staff forms are current.
- Stay current on HR laws.
- Answer general HR inquires.
- Maintain employee and vendor files.
- Annually update employee handbook.
- Manage benefits, including health insurance, vacation and sick leave accrual, and 401K.
- Respond to Unemployment Insurance requests.
- Onboard new hires and offboard employees.
- Monitor employee leave of absence requests.
IT:
- Interface with external IT providers as requested.
- Manage the Google Workspace, including accounts, groups, templates, Voice, Photos, Drive, Jamboard, and Gmail.
- Administer the Salesforce database for fundraising and grants management.
- Administer Harvest timekeeping system.
- Administer SecuriSync file management system.
- Administer Microsoft 365 Family.
- Schedule and host Zoom meetings for staff and board meetings and CoTA programs, as needed.
- Use of other office software including but not limited to Doodle, SurveyMonkey, Adobe Creative Cloud, ESET anti-virus, and Apple iCloud.
Program Support:
- Assist with materials procurement including ordering, tracking, packaging, delivering and shipping of art supplies.
- Maintain art supply inventory for programming requirements.
- Provide technical support for virtual program offerings.
- Support programming as needed.
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.
Salary and Benefits
- $55,000 – $62,000 annual salary (commensurate with experience)
- Generous health insurance stipend through CalChoice
- 401k retirement plan, available from initial hire date
- Flexible work from home policy
- Paid vacation days (2 weeks per year) and sick leave accrual
How to Apply
To apply, please send your cover letter, resume, and a list of 3 references (names, position, relationship, and email address) to Connelly Meschen at hr@cotaprogram.org with the subject line “CoTA Operations and Admin Manager.”
CoTA is committed to cultivating and sustaining a culture of inclusion and collaboration. We grow our understanding and impact better together, with a diverse team of employees that reflects the community we serve. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that we invest in our work represents not only part of our culture, but our legacy and reputation. In recruiting for our team, we welcome unique contributions and strongly encourage people from underrepresented groups to apply. We are an Equal Opportunity Employer.
Location
- San Diego, CA; remote candidates will be considered
Details
- Applications reviewed on a rolling basis, beginning on Aug 25, 2021
- Anticipated start date: Oct 15, 2021
Employment Type
- Exempt, full-time position
Position reports to
- Executive Director
Development Coordinator
TITLE: DEVELOPMENT COORDINATOR
DEPARTMENT: Development
REPORTS TO: Senior Manager, Membership and Events
STATUS: Salaried, Non-Exempt
SCHEDULE: Full time; Occasional evenings/weekends required
COMPENSATION: $50,000-$60,000
ABOUT HEADLANDS CENTER FOR THE ARTS
Headlands Center for the Arts is a multidisciplinary, international arts center dedicated to supporting artists; the creative process; and the development of new, innovative ideas and artwork.
Where we are is as important as what we do. Our campus comprises a cluster of artist-rehabilitated military buildings, just north of the Golden Gate Bridge at historic Fort Barry in the Marin Headlands, a part of the Golden Gate National Recreation Area.
MISSION
Headlands Center for the Arts provides an unparalleled environment for the creative process and the development of new work and ideas. Through a range of programs for artists and the public, we offer opportunities for reflection, dialogue, and exchange that build understanding and appreciation for the role of art in society.
POSITION DESCRIPTION
Headlands Center for the Arts’ (Headlands) Development Department leads the organization’s fundraising efforts and strategizes alongside the Executive Director and the Board of Directors, with the goal of raising contributions to support Headlands’ programs. The organization’s fundraising goal and focus continues to expand as Headlands looks to deepen its impact. This expansion requires that we approach our work with strategy, flexibility, and the understanding that our duties and responsibilities are unique to the Development Department.
The Development Coordinator (DC) supports a high-functioning development department, and has excellent organization, communication, data management and interpersonal skills. They possess a desire to do great work and a strong attention to detail. The DC successfully prioritizes among multiple projects and is an active contributor to the Development team. This position frequently interfaces with staff across the organization, the Board of Trustees and the public, a successful candidate will possess an inviting, warm, and effective mode of communication. The Development Coordinator reports directly to the Senior Manager, Membership and Events, but will work closely to support the Executive Director.
RESPONSIBILITIES:
EXECUTIVE SUPPORT
Manage meeting coordination for Executive Director, including scheduling, logistics, hospitality, and follow-up with external stakeholders
Prepare materials for Board and committee meetings, including campaign packets, slide decks, special mailings, and prospect briefings
Work with ED and Governance Committee to prepare Advisory Council correspondence, including Council invitations, regular updates, and acknowledgements
Compile data and prepare meeting briefings, minutes and reports as needed
MEMBERSHIP ADMINISTRATION + EVENT SUPPORT
Process all incoming donations in a timely manner, including: coding each gift, entering gift information in the database, informing relevant contacts, and catalyzing appropriate acknowledgement processes
Prepare weekly deposit report, scan and digitally file checks or paperwork
Prepare and send out acknowledgement letters
Track pledges; initiate reminders and invoices as needed
Support Development events as needed: list/RSVP management, front of house support, post-event attendance entry in database
Support fundraising renewal and new appeal efforts––data tracking, producing letters, and e-communications with various constituencies.
Serve as Headlands’ Salesforce database expert, pulling reports for team members and training staff as needed
MAJOR GIFTS
Support Development Department staff to ensure donor, Board/committee participation, contacts, prospect data is up-to-date and accurate in database
Contribute to ongoing donor and institutional funder research in service of stewarding Headlands’ donor pipeline
Work with Senior Manager, Major Gifts to create donor and prospect briefs for senior staff, development committee, and board members that inform meeting strategies
DEPARTMENT SUPPORT
Schedule, facilitate, and take notes during departmental meetings, notify all stakeholders of next steps
Serve as the first point of contact for external inquiries related to development; assisting donors with gift transactions and acknowledgements, including stock and credit card donations
Creatively and proactively drive solutions to improve development systems and processes
Support communication, prospecting, and cultivation plans that reflect the organization’s commitment to diversity, equity, and inclusivity
SPECIAL PROJECTS
Process merchandise orders; inventory tracking, order fulfillment, storage
Develop ideas and procure stewardship gifts for stakeholders
Support efforts around Annual Benefit Auction and special events as needed
Other duties as assigned
POSITION REQUIREMENTS
Able to organize, plan for, and complete multiple tasks with close attention to detail and prioritization to meet shifting deadlines.
Customer service oriented disposition. Comfort with approaching and interacting with donors, institutional funders, and Board members.
Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic environment.
Experience with or willingness to learn about diversity, equity, inclusion, and accessibility initiatives.
Ability to proactively anticipate and meet departmental needs.
High level of integrity, discretion, and judgment combined with an ethical approach to fundraising.
Comfort working independently and with a team; a self-starter.
Proficiency in database management, Google and Microsoft Office Suite, and other computer software skills as required. Salesforce experience is a plus.
Interest in and familiarity with contemporary art is a plus.
Excellent written and verbal communications and presentation skills.
Excellent interpersonal communications and collaboration skills.
Desire to work in a highly dynamic, entrepreneurial environment.
Due to our Marin Headlands location, reliable vehicle access is required.
TO APPLY
Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBTQIA community are strongly encouraged to apply.
Interested candidates should email a single PDF attachment that includes both a cover letter and resume to jobs@headlands.org. The subject line of your email should be Development Coordinator/your name. Please submit applications by September 19, 2021.
Review of applications will begin Monday, September 20, 2021 and continue until the position is filled. Please note: Due to the volume of applicants, only candidates who will be invited to interview will be contacted.
EQUAL EMPLOYMENT OPPORTUNITY POLICY
Headlands Center for the Arts is committed to a diverse workplace and strongly encourages applications from all qualified individuals, as such Headlands is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. Headlands makes decisions based on the merits of each candidate.
Headlands Center for the Arts prohibits discrimination based on an individual’s race, color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality) national origin, ancestry, citizenship status, age, marital status or registered domestic partner status, uniformed service member or veteran status, physical or mental disability, medical condition, genetic characteristics or information, or any other basis protected by law. Headlands will afford equal employment opportunities to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.
Executive Director, Ink People Center for the Arts
The Ink People Center for the Arts, headquartered in Eureka, CA, is pleased to announce this unique opportunity for our next Executive Director. We are looking for a leader who is enthusiastic about meeting challenges, loves and believes in the arts, and is someone who can work collaboratively and efficiently, with minimal direction to succeed our outgoing Executive Director and co-Founder who is retiring after a remarkable 42 year career.
The Ink People is a community-based arts and cultural organization which primarily practices throughout Humboldt County and the North Coast region. If you are a dynamic, strategic leader who enjoys being hands-on, this is a great opportunity for you. This full-time position is FLSA Exempt.
The Executive Director holds the top management position and is responsible for the human and financial resources of the Ink People in order to achieve the organization’s mission. The Executive Director works collaboratively with an engaged staff, a Board of Directors and the community. To that end, the Executive Director is responsible and accountable for all operational aspects of the organization and for implementing the policies set by the Board of Directors.
This recruitment is open until filled, however for first consideration, application packets must be in the possession of Ink People no later than October 1, 2021. Go to https://www.inkpeople.org/executive-director-search to download the application packet.
Resident Manager, Hillside Club
The Hillside Club seeks an on-site, live-in manager to support and facilitate activities for its 150+ members, outside renters, and maintenance of the private Club building.
The position includes the use of a private, upper-level 550 square foot 1-bedroom apartment for the live-in manager within our landmarked historic clubhouse with its vintage charms and all-redwood interior. All utilities and parking are included. A small fenced garden patio is available for use by the manager.
About The Hillside Club
The Hillside Club is a community-based membership organization supporting the arts and culture. Founded in 1898, it is Berkeley’s oldest club and has a rich history of architectural, civic, and cultural achievements. The Hillside Club’s stage and hall are a popular venue for artistic and cultural events.
Job description
The Hillside Club seeks an on-site, live-in manager to fulfill the following duties:
Promote and publicize the Club’s activities and member events
- Publicize events on the Club’s website, in print and social media.
- Prepare/distribute monthly newsletter to membership and interested public.
- Attend key Club events and engage with members.
- Engage with the community and recruit new members.
Manage events and rentals, including but not limited to:
- Schedule Club events and building rentals in consultation with the HSC Rental Committee.
- Meet with members and prospective clients to coordinate events and rentals.
- Execute and administer rental contracts, collect deposits, and keep track of payments from events and rentals for the Financial Secretary.
- Prepare the building for Club events and private rentals, including but not limited to: set up and take down of tables and chairs, public address and audio/visual equipment, and be present at events. Must be able to lift 25 pounds.
Manage day-to-day administration and maintenance of the Club building, including, but not limited to:
- Keep Club and grounds clean and the building secure.
- Answer the phone, receive and respond to electronic and paper mail.
- Handle routine maintenance and repairs.
- Provide access for repair persons and other persons authorized by the Board.
- Supervise and coordinate use of storage space; keep bathrooms and kitchen supplied.
- Report to Board President and make monthly presentation to the Board of Directors regarding the state of the building and ongoing needs of the Club.
Experience
We are looking for an upbeat, energetic and social person for this role with some if not all of the following qualifications:
- Reliable, timely and detail oriented
- Experience managing and maintaining property and facilities
- Experience interfacing with the general public
- Experience managing events and working with a small staff of volunteers
- Experience in communications, marketing/sales and graphic design
- Experience working with sound and audio visual equipment
- Computer literacy (basic desktop publishing, calendaring, mailing lists, etc.)
Compensation
Compensation consists of an annual salary of $54,080, and the use of the resident manager’s apartment, including utilities. The Club offers two weeks of paid vacation pursuant to Board policy and a SIMPLE IRA plan.
Our club is located in a highly desirable neighborhood of North Berkeley, with a vast array of amenities nearby. Within just a few blocks you will find coveted restaurants, cafés, individual shops and galleries, as well as grocery stores, pharmacies, bakeries and other practical resources. We are located very near the world-renowned UC Berkeley campus and all of its affiliated resources, such as the UC Art Museum, and Zellerbach and Hertz Halls for concerts and performances of all kinds.
How to apply
If you believe you have the necessary experience and skills to successfully fulfill the responsibilities of this position, while establishing rapport with our member community, please submit a resume and cover letter addressing the following:
- Your experience managing events and rental venues, including handling of rental contracts and receivables (cash and checks)
- Your experience managing property and maintaining a facility
- Your experience communicating with groups of people and producing marketing materials
Please also submit the names of three references, with contact information.
Please submit your response by August 31, 2021
Email: hiring@hillsideclub.org
Or post:
Hillside Club Manager Search Committee
2286 Cedar Street, Berkeley, CA 94709
Artist’s Choice Art Contest
Grey Cube Gallery proudly presents the second Artist’s Choice online art contest for the month of September 2021. Artists from around the world are welcome to submit. Contest is open to all media and all subject matter in any style. All winning artists (Merit Award & Honorable Mention) will receive a digital award certificate. The Best of Show winning artwork will be displayed as the poster of the show. $16 for 2 images, $30 for 4 images, $42 for 6 images, and $50 for up to 8 images. Deadline: September 9, 2021.
