Full Time

Venice Arts seeks a full-time Program Outreach + Opportunities Coordinator for its Art Mentoring Programs (AMP) for youth, including Media Arts Education and Creative Pathways. Working under the AMP Program Manager, roles include coordinating all elements of youth and family outreach, ensuring that the process is efficient and effective; building relationships with community partners and serving as the key partner liaison; coordinating student opportunities, including awards, competitions, and scholarships; and ensuring timely direct-to-youth and parent communications. Key responsibilities include:

OUTREACH + RECRUITMENT

● Maintain the outreach calendar, planning key dates for outreach activities and events throughout the year

● Develop outreach strategies and contacts, building strong relationships with schools, teachers, and community partners to meet enrollment goals

● Coordinate and lead presentations, tabling, and other outreach activities, assuring appropriate staffing and effective materials such as student books and other art, brochures, flyers, and presentation decks

● Oversee the digital/physical distribution of outreach materials

● Maintain communication with current students and parents regarding classes and enrollment deadlines

STUDENT OPPORTUNITIES

● Oversee and manage the submission process for awards, scholarships, and outside opportunities including:

       ○ Maintain the Opportunities Calendar

       ○ Notify current students, parents, and alumni regarding upcoming opportunities in a timely manner

       ○ Facilitate communications between students, families, teachers, and partners

       ○ In coordination with the AMP Program Manager, select students/artworks and secure all material (e.g., art, bios, parent permissions, etc.) required to submit for scholarships, awards and other opportunities

CREATIVE PATHWAYS

● Coordinate and plan creative pathway events such as College Day, Creative Career Day, and Portfolio Day

● Coordinate field trips to colleges or creative industry partners

● Coordinate special one day workshops and/or other events related to college readiness and early career exposure.

● Identify and facilitate small groups and 1:1 mentoring between students and mentors from time to time

POSITION DESCRIPTION: PROGRAM OUTREACH + OPPORTUNITIES COORDINATOR ADMINISTRATION

● Master office processes and protocols for all AMP programs including, but not limited to fileserver, database, media management, and equipment inventory/check-out

● Maintain updated “one-sheets” for all processes core to Coordinator’s work effort

● Oversee student check in/check out procedures ensuring the implementations of Child Safety policies

● Work with the Program Manager and comms team to coordinate and/or provide program documentation for communications

QUALIFICATIONS & EXPERIENCE

The ideal Program Outreach + Opportunities Coordinator is a media-based artist; background in photography a plus, with prior experience in community-based arts education preferred. They are well-organized, detail oriented, and a self sufficient troubleshooter. They are proficient with Apple computers and iPads; talent with design and experience with Adobe Suite, a plus. They are personable, have excellent communication skills, and are comfortable working with a wide range of individuals, including youth ages 10-18, families, and partners. The ideal Coordinator is experienced with a variety of business software used for data entry, spreadsheets, and file management; familiar with Google Drive and G Suite required, and experience with Filemaker Pro and/or AirTable a strong preference. Candidates must be able to lift up to 40 pounds. This position requires someone who is bilingual in English-Spanish; strong writing skills in Spanish a plus. This is a 100% on-site, in-person position that requires COVID-19 vaccination

Venice Arts seeks a full-time Development & Communications Manager with broad experience in a development office and deep experience with events, annual campaigns, individual donor development, and organization communications. Working under the supervision of the Director of Development, this position has the following key roles and responsibilities:

Events

• Act as the lead producer including, but not limited to, managing all event elements,
  from planning and communications through execution; maintain the event calendar and
  task spreadsheets; solicit food, refreshments, art, and silent auction items, as relevant;
  manage all wrap activities, such as donor acknowledgments and outreach.

Annual Campaigns

• Manage annual campaigns, currently consisting of an online/direct mail spring “Camp
  Campaign” and an online/direct mail “Year-End Campaign.”
• Work with the Dev Comm Team to identify the storyline, strategies, collaterals, tasks,
  and calendar for each campaign, assuring that the Development Assistant implements
  accurately and efficiently across online, social media and direct mail platforms.

Donor Development and Management

• Steward existing donors, identifying how best to increase engagement with Venice Arts.
• Cultivate new relationships with prospective individual and corporate donors.
• Assure that donor acknowledgements are written, sent, and filed in a timely manner.
• Assure the maintenance of the individual and corporate (non-grant) donor database.

Communications

• Manage organization and programs communications calendars and tasks across all
  platforms—from strategy through execution.
• Write website stories, as well as content for eNews, eblasts, donor updates, and social
  media feeds, and review, proof, edit, and approve content drafted by others.
• Review the back-end of all online campaigns—from subject lines through auto-donor
  letters—to assure that each campaign is compelling, complete, and up-to-date.
• Regularly review data, such as Google Analytics, to inform communications strategies.

Development Administration

• Supervise the Development Associate, assuring that this position completes all
  development support activities in a professional and timely manner.
• Analyze data from a range of sources (FMP, Excel, Data Arts) to complete the annual
  giving analysis and to report quarterly to the Dev Comm Team.
• Compile data for SMU Data Arts, among other needs.
• Take minutes at Board meetings, support Board member’s engagement efforts, and
  assure that Board-related documents are up-to-date (give/get, IRS documents, etc.)

Earned Income

• Support the Development Associate in managing venue rentals, approving all rentals
  and assuring each is appropriately staffed.

Other Duties As Assigned

QUALIFICATIONS: 

You have a minimum of three years experience in an active development office, at least at the Coordinator level, management experience strongly preferred. You have demonstrated experience managing events, as well as cultivating and stewarding individual donors. You have at least two years of experience in development-driven communications, and understand communications strategy and how to shape messaging to take advantage of multiple platforms. You are a strong writer and thorough editor. You are highly proficient with Microsoft Office (especially Excel), the Google Suite, and a
development data system (FileMaker Pro a plus). Proficiency with Adobe Creative Cloud a plus, as is an understanding of design communications. You are experienced supervising staff tasked with mission-critical, detail-oriented work.