South Coast Botanic Garden, an 87-acre urban oasis in Palos Verdes, CA, is at a tipping point toward significant success, with the recent unveiling of a stunning new $4 million Rose Garden, a show-stopping 400 square foot Living Wall, and the arrival of Hide and Seek, a long-term exhibition of eight remarkable large-scale works of fine art sculpture. There is even more excitement to come, with a long-range Vision Plan that will reimagine the entire guest experience, including the creation of a 3.5 acre Children’s Garden and a 17-acre Water Garden to be unveiled in the coming years. There’s never been a better time to join this dynamic team.
POSITION TITLE:
Manager of Finance and Accounting
REPORTING RELATIONSHIP:
Reports to Chief Executive Officer (CEO)
JOB SUMMARY:
The Foundation seeks a talented and driven individual to join us in our mission to serve the community by providing a unique horticultural and wildlife habitat experience and to represent a model of excellence for land reclamation and sustainability. This position is an excellent way to be an integral part of a growing nonprofit organization.
This position will manage the Foundations’ accounting and financial activities. This includes reporting and forecasting, bookkeeping, accounts payables/receivables, deposits, income and expense allocations and distributions, bank reconciliation, monthly journal entries, etc. This position will also post and report transactions, and maintain and balance subsidiary accounts.
This is a great opportunity for a nonprofit financial/accounting professional who thrives in a busy workplace.
The right candidate will be detail-oriented and must possess strong organizational skills with exceptional attention to detail. He/she should be able to make decisions under pressure, work creatively with limited resources, solve problems, establish priorities, and meet deadlines with little supervision.
RESPONSIBILITIES:
· Prepares accurate financial reports by collecting, analyzing, and summarizing account information and trends.
· Communicate financial metrics to senior management.
· Responsible for managing operational data and ensuring data integrity.
· Managing system hardware and software applications.
· Documentation of data flow.
· Preparation of variance analysis.
· Preparation of consolidated financial statements, including schedules for tax compliance.
· Maintains accounts by verifying, allocating, and posting transactions.
· Balances accounts by reconciling entries.
· Maintains general ledger.
· Balances general ledger by preparing a trial balance; reconciling entries.
· Maintains historical records by electronic filing of documents.
· Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
· Troubleshooting and problem resolution.
· Special projects.
· Other duties, as assigned.
REQUIREMENTS:
· Bachelor’s degree in Accounting preferred.
· Must have strong MS office skills and accounting knowledge with the ability to take initiative and work both independently and within a team. Previous work experience in the accounting field preferred.
· Working knowledge of accounting software (QuickBooks, QuickBooks Online) and tax software (CCH Axcess Tax or ProSystem fx Tax) is preferred.
· Must be a quick learner who can meet deadlines. Communication skills, both verbal and written, are essential.
· At least 4 years of related experience.
Position is full-time. Must be available weekdays, some weekday evenings, some holidays, and some weekends. Salary is commensurate with experience. We provide compensation with full benefits including medical, paid time off and retirement plan.
To apply, please send a cover letter and resume to: hr@southcoastbotanicgarden.org. No calls please.
Other
Lead Handler
ESSENTIAL RESPONSIBILITIES:
• Enthusiastically and diplomatically leads the art handlers in the field; exhibits a friendly and approachable demeanor with clients and acts as a positive ambassador for the overall Project.
• Handles, packs and installs artwork at private offices, galleries and residences, as well as in our viewing rooms and galleries; professionally secures and transports artwork, all in accordance with museum standards.
• Assists the registration department with labeling artworks and preforming condition reports; expertly stores and tracks artwork in our warehouse, as well as our vehicles, in accordance with museum standards.
• Anticipates bookings/projects and takes all necessary steps to streamline the incoming and outgoing processes.
• Ensures strong communication is facilitated throughout the team and that deadlines are continually met.
• Is part of a rotation of handlers that embark on a monthly Los Angles shuttle.
• Is available for occasional work outside the greater Bay Area.
• Attends weekly department meetings, as well as occasional programming events at 1275 Minnesota Street.
• Keeps vehicles and warehouse consistently clean and useable, bringing a proactive approach.
• Inventories supplies and administers reuse/recycling policies.
• Performs other related duties as required.
• Available to work 5 consecutive days of the week, between the hours of 8am and 6pm.
MINIMUM QUALIFICATIONS:
• Minimum 3 years’ experience in a leadership position at a museum, gallery or art shipping organization; demonstrated expertise in art handling techniques, packing, crating and storing protocols, as well as client relations and team communication.
• Art transportation and shipping knowledge; Valid CA license and ability to drive a 16 – 26’ box truck.
• Professional commitment and adaptability; willingness to safely shift directions for the need of the artwork or client, in a moment’s notice.
• Experience, if not expertise, operating material moving equipment (VRCs, forklifts, scissor lifts, material lifts, gantries and pallet jacks).
• Outstanding time management; ability to quickly identify and safely resolve problems, ensuring projects stay on schedule, whilst keeping the client and team in communication.
• Demonstrates concern for detail, accuracy and precise execution of work, while managing time and efficiency of individual and team performance.
• Excellent communication skills, both verbally and written.
• Works well independently and as a team; gracefully shifts between warehouse, client and office settings, whilst communicating along the way.
• Ability to safely lift 50+ lbs individually and 75+lbs as a team.
• Proficient with PC and Mac operating systems, including Adobe and Microsoft Suites and FilemakerPro. Ability to educate others on digital platforms, as needed.
BENEFITS:
Minnesota Street Project offers a competitive benefits package that includes Medical, Dental, Vision, LTD, AD&D, Paid Time Off and Parental Leave, Retirement Savings, 401-k Plan, and Pre-Taxed Commuter and Childcare Benefits.
Equal Opportunity Employer:
Minnesota Street Project provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Please email a single PDF that includes a cover letter, resume, and salary requirements with the subject line LEADHANDLER_LAST NAME to artservicesjobs@minnesotastreetproject.com.
No calls, please. We will respond only to applicants we intend to interview.
Thank you for your interest in Minnesota Street Project Art Services.
Shipping Project Manager
ESSENTIAL RESPONSIBILITIES:
• Exhibits a friendly and approachable demeanor with all Minnesota Street Project clients, staff, and vendors, acting as a positive ambassador for Art Services, as well as the overall Project; maintains excellent relationships with clientele, including collectors, galleries, institutions, consultants, and other arts professionals, ensuring industry-leading client satisfaction.
• Receives both direct and indirect client inquiries, and responds in a timely manner, producing applicable timelines for jobs; uses our CRM to estimate, enter in pertinent job details, calendar, and produce field documents.
• Manages monthly Los Angeles shuttle requests; providing estimates to clients and Project Managers, and scheduling collections and deliveries in collaboration with our Dispatcher; creates load plans.
• Identifies opportunities for future shipping program expansion, and spearheads development – shuttles, exclusives, art fairs, etc.
• In collaboration with our dispatcher and Warehouse Coordinator, prepares art handlers in advance of their assignment and/or supports their needs while in the field, explaining/clarifying the details of the overall job, helping to proactively resolve issues that may arise, and when necessary, resolving client disputes.
• Manages external and internal requests for national and international shipments; sourcing estimates and coordinating shipments through 3rd party vendors; collaborates with various departments to meet client needs and provided timelines – receipts and releases in collaboration with our Warehouse Coordinator, collections and deliveries with Project Managers, and crating and packing with the Crate Shop Manager.
• Sources and secures necessary job-related COIs, import/export documents, artwork authorizations, vehicle or machinery rentals, hotel reservations, per diems, and the like.
• Reviews monthly invoices for managed jobs, ensuring billed charges are within the original quoted range, and fields initial client inquiries, deferring to report or Client Services when appropriate.
• Attends weekly department meetings, as well as occasional programming events at 1275 Minnesota Street.
• Performs other related duties as required.
Reports to Head Project Manager
MINIMUM QUALIFICATIONS:
• Minimum 5 years experience in an art shipping organization, museum, or gallery; experience arranging domestic and international art shipments and knowledge of domestic shipping regulations, as well as international documentation and customs compliance.
• Ability to quickly identify and resolve problems, effectively prioritize, and manage time efficiently, ensuring projects stay on schedule.
• Demonstrated concern for detail, accuracy and precise execution of work; excellent communication skills, both verbally and written; highly organized.
• Proficient with PC and Mac operating systems and software, including Adobe and Microsoft Suites and Filemaker Pro; knowledgeable with the G Suite, AutoCAD, Sketchup, and CRMs a plus.
BENEFITS:
Minnesota Street Project offers a competitive benefits package that includes Medical, Dental, Vision, LTD, AD&D, Paid Time Off and Parental Leave, Retirement Savings, 401-k Plan, and Pre-Taxed Commuter and Childcare Benefits.
Equal Opportunity Employer:
Minnesota Street Project provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Please email a single PDF that includes a cover letter, resume, and salary requirements with the subject line Shipping_Project_Manager_LAST NAME to artservicesjobs@minnesotastreetproject.com.
No calls, please. We will respond only to applicants we intend to interview.
Thank you for your interest in Minnesota Street Project Art Services.
Social Enterprise Coordinator
Position: Social Enterprise Coordinator
Job type: Part-time Employee
Schedule: Monday-Friday with rare exceptions.
Salary: $20K (20 hours/week)
About Dream A World Education
Dream A World Education (DAWE) is a non-profit 501c3 making a difference in the lives of children through arts-based social-emotional education. We are based in Los Angeles, operating since 2008 in public schools and are launching Secrets of the Heart™ TV, an online hybrid web-based subscription program for public and private schools and the homeschool market. The program is currently designed specifically for students in Transitional Kindergarten and Kindergarten (ages 4-5), to be expanded for all lower elementary grade levels. The goal of the program is to provide social-emotional learning, values and diversity training, arts, music, history and geography which work together to reflect our commitment to equity and inclusion and offer children a platform for self-discovery and an optimistic world view.
Who We’re Looking For:
The Social Enterprise Coordinator will be knowledgeable about the history and mission of the organization and programming. They will be a key member of the DAWE team and have ultimate responsibility for bringing successful partnerships into the organization.
We are looking for someone who is socially conscious, enthusiastic, dynamic, collaborative, passionate, confident, bold and articulate to build and sustain relationships with public and private schools, charter schools and community organizations that lead to them purchasing Secrets of the Heart virtual and classroom-based programs and incorporating the programs into their curricula. The person will be committed to the value of arts education and to improving educational opportunities and equity for children in low-income communities. Their success will generate revenue that subsidizes Secrets of the Heart programming in under-resourced schools.
The Social Enterprise Coordinator reports to the Executive Director and will participate in a weekly supervision meeting.
The key areas of responsibilities include:
Strategize and implement ways to add and retain program partners
Identify, build and manage relationships with key personnel at potential partner schools and community organizations;
Initiate contact with potential partners in Los Angeles, nationally and globally to include: individuals, schools, potential sponsors, community organizations and others.
Communicate with partners in multiple time zones;
Present programs and program benefits through virtual demonstrations;
Follow up on leads in a timely and appropriate manner and document progress;
Convert prospects into partner schools who purchase programming;
Maintain ongoing communication with contacts;
Maintain data on all activities and interactions and provide a weekly progress report;
Act as liaison between school partners and SOTH TV Program to ensure a smooth; process throughout and to ensure that launch, progress and renewal are successful;
Generate prospects through established personal networks, contacts and relationships
Skills and Experience:
A minimum of 3 years of experience in education, arts education, nonprofit or related field
Bachelor’s degree;
Proven record of success in developing and sustaining relationships with stakeholders;
Excellent communication skills, both verbal and written;
Ability to multi-task, have strong organization skills, and be detail-minded;
Experience using a database platform;
Proficiency in technology and use of Microsoft Office, Word, Excel, Power Point, Google Drive, Dropbox, Constant Contact and willingness to learn additional platforms;
Ability to use Zoom conferencing efficiently;
Persistent and enthusiastic and have the ability to engage, interact, and respond effectively with prospects and partners in a manner that motivates, informs and leads relationship-building;
Strong work ethic and high integrity/trust;
Passion for doing work that is socially conscious;
Prior experience in the non-profit sector is a plus;
Spanish fluency a plus;
Experience with educational subscription programming a plus;
Sales experience a plus;
Graphic skills a plus
If you have an interest, please do not call. Submit a resume and contact information to info@dreamaworldedu.org and we will respond to you.
If you are on Linked in you may point us to your page.
Major Gifts Officer
Position Summary: The Major Gifts Officer focuses on cultivating major gifts, primarily of $50,000 or more. These gifts align with the priorities outlined in the Los Angeles Master Chorale’s newly established strategic plan for 2020-2025. The Master Chorale defines a major gift as a gift of $50,000 or more payable over up to five years that supports established philanthropic priorities that are both current use and endowment building.
The successful candidate will have the ability to work productively in a fast-paced environment, planning and managing projects independently. The Major Gifts Officer will interact effectively with donors, anticipate needs and challenges, solve problems, and be an integral member of the Advancement Department’s administrative team. The Major Gifts Officer will also work collaboratively with colleagues on team projects.
Essential Duties, Responsibilities and Functions:
- Meet or exceed an annual contributed revenue goal negotiated as part of the organization’s budgeting process, working collaboratively with the Chief Advancement Officer and Chief Financial Officer.
- Develop a comprehensive inventory of gift opportunities that will allow prospective donors to have a tangible, concrete impact in advancing the Chorale’s mission, vision, and priorities.
- Complete Core Competency Checklist for major gifts, including a range of activities comprising the full cycle of a gift:
- Qualify and Plan
- Cultivate
- Ask
- Negotiate
- Ongoing Stewardship
- Participate in regular prospect review and pipeline management meetings.
- Attend Master Chorale concerts and events.
- Other duties as assigned.
Performance Metrics:
The Major Gifts Officer will focus on growth and pipeline building at the major gifts level according to clear expectations and specific measurements.
- 80% of the Major Gifts Officer’s time will be spent on activities relating to assigned prospects, including visits, proposals, moves toward solicitation, strategy sessions, volunteer briefings, et cetera.
- The Major Gifts Officer will conduct 15 face-to-face/virtual visits per month with assigned prospects.
- The Major Gifts Officer will complete 40 moves/contacts toward solicitation per month with assigned prospects, including the 15 visits noted above. Every move/contact will advance the prospect closer to a successful solicitation.
- The Major Gifts Officer will submit 14 to 18 major gift proposals per year, or an average of 1.5 per month.
- The Major Gifts Officer will be accountable for timely completion of contact reports, volunteer and donor/prospect follow-up, and expense and other documentation related to work with prospects.
- The Major Gifts Officer should successfully close up to 85% of solicitations with a gift commitment.
- The Major Gifts officer will ensure that gifts raised align with institutional priorities.
Education, Experience, Knowledge and Key Skills:
- Bachelor’s degree from an accredited college or university, preferably in English, Arts Administration or a related field.
- Minimum 5 years directly related fundraising experience in arts and culture, social services, medical, or higher education.
- Proven ability to work with volunteer leaders, donors, and patrons.
- Superior interpersonal skills, excellent communication skills, and proven major donor relations experience.
- Excellent organizational skills. Demonstrated ability to set goals and organizes workload throughout the day to meet project timelines and deadlines.
- Willingness to be hands-on in a role that requires a high degree of energy and professionalism.
- High attention to detail.
- Maintain organization’s confidentiality requirements with regard to patron information, including exercising discretion, managing information distribution controls, secure filing and disposal, and records retention and storage.
- Maintain current knowledge of organizational and departmental policies and procedures.
- Experience with Tessitura preferred.
Compensation: A competitive salary commensurate with qualifications and experience and excellent benefits will be provided.
Application Process: Please submit a cover letter specifying how your experience relates to this position with the L.A. Master Chorale and a current résumé. Please attach documents in .pdf or .doc format.
Submit application materials at https://www.lamasterchorale.org/jobs-internships
The Los Angeles Master Chorale provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the Los Angeles Master Chorale complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The Los Angeles Master Chorale expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Los Angeles Master Chorale’s employees to perform their job duties may result in discipline up to and including discharge.
Operations Administrator
TITLE: Operations Administrator
REPORTS TO: Managing Director
LOCATION: Los Angeles office (244 South San Pedro Street, Suite 401, Los Angeles, CA 90012) Operations Administrator will work remotely until it is safe to return to Los Angeles office
OPPORTUNITY TYPE: Full-time, Exempt position
COMPENSATION: $55,000 – $65,000 plus 100% employer-paid health, dental, and vision plans. CCI offers a voluntary retirement plan and vacation time. During COVID-19’s shutdown, CCI offers $150 monthly phone/utilities stipend. When safe to travel to the Los Angeles office regularly again, CCI instead offers a $100 commuter subsidy.
ABOUT CCI
The Center for Cultural Innovation (CCI) is a California nonprofit 501(c)(3) organization headquartered in Los Angeles. Founded in 2001, the mission of CCI is to promote knowledge sharing, networking, and financial independence for individuals in the arts by providing business training, grants, and incubating innovative projects that create new program knowledge, tools, and practices for artists in the field, and conditions that contribute to realizing financial self-determination. Further information on CCI can be found at www.cciarts.org.
CCI is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation or preference, national origin, disability, age, or any other protected status. We consider qualified applicants in a manner consistent with federal, state, and local laws.
POSITION OVERVIEW
The Operations Administrator works with the Managing Director to ensure that CCI’s operations run smoothly. This position offers the opportunity to participate in a broad range of operations as part of a professional, team-oriented small office. The Operations Administrator will play a hands-on role in CCI’s grantmaking and administration, working in close relationship with the Managing Director and supporting the President and CEO to carry out and manage the operational and administrative functions of CCI’s activities to ensure timeliness, effectiveness, and efficiency. The role involves administrative responsibility for ongoing operations of the organization including but not limited to research, compliance, and communications related to financial management and reporting, vendor management, file and records management, and business administration.
The position is located in CCI’s Los Angeles office and may require travel by personal or public transportation to CCI program sites around Los Angeles and other locations as the work dictates, and when safe to do so. Until then, this will be a remote position and travel will not be required. This position supports and reports directly to the Managing Director, and will work across all areas of CCI’s programs and operations, as assigned. This position description is subject to change at any time.
CORE RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO:
1. Supports the Managing Director on all aspects of CCI’s operations, including human resources, financial, grants management and payment, and business administration.
2. Oversees operational systems, processes, and infrastructure while looking for opportunities for improvement or revision.
3. Manages vendor relations.
4. Assists Managing Director in developing and implementing various strategic plans to improve and increase the efficiency of operations throughout the organization, including efforts related to company culture and employee wellness.
5. Responds to inquiries and questions in accordance with practices and policies with sensitivity, promptness, discretion, and commitment to maintaining confidentiality.
6. Uses sound judgement and discretion in working with board, staff, vendors, and consultants.
7. Supports staff members, especially the President and CEO, with scheduling, meetings, travel arrangements and itineraries, bookings, and reimbursements.
8. Manages maintaining office supply levels, and keeping the office clean and functioning smoothly.
9. Maintains CCI’s filing system, various databases, and records of applicant data, image assets, calendars, work plans, quotes, and office assets.
10. Manages office financial administration.
11. Creates and updates policies and procedures for the various record systems.
12. Handles internal office communications for flow of information for consistency among CCI’s offices.
3. Provides administrative and programmatic support throughout planning, preparation, implementation, and follow-up stages of CCI’s programs.
14. Conducts research and generates summaries for both operational and programmatic needs.
15. Manages setting and facilitating productive staff meetings.
16. Attends, supports, and participates in various CCI programs, as assigned.
17. Provides support on other responsibilities and projects, as assigned, and helps CCI fulfill its aspirational mission.
WHAT WE ARE SEEKING
● Motivated to work for CCI’s mission and to be a part of our projects and programs;
● Has a network and/or perspective of those underserved by the conventional arts and culture field;
● Experience in business administration, preferably in a non-profit or philanthropic foundation setting;
● Preference for experience in legal, accounting, human resources, or operations;
● Proficiency in financial and grants management systems (preferred, but not required, QuickBooks, Salesforce, or Submittable);
● Knows how to type and use Microsoft Windows Office Suite, especially Word, Excel, and Powerpoint (and preferred, but not required, working knowledge of Canva, CMS, HTML, Constant Contact, WordPress, or Survey Monkey);
● Attention to detail and excellent organizational, time-management, and project management skills with the ability to prioritize, multi-task, and work independently as well as collaboratively as a member of a team;
● Can communicate ideas effectively and accurately in both written and verbal forms;
● Solid judgment, analytic reasoning, critical thinking, and problem solving skills;
● Impeccable integrity and trustworthiness, with an ability to handle sensitive information effectively and confidentially;
● Professional and emotional maturity that demonstrates warmth, dependability, responsiveness, initiative, flexibility, knowledge, credibility, and a good sense of humor;
● Ability to work well with diverse colleagues of various backgrounds, with varied personalities and work styles;
● Ability to interact effectively and maintain positive working relationships with vendors, grant seekers, grantees, board, and staff;
● Flexibility in approach and willingness to adapt when necessary;
● Curious and eager to learn (including participating in CCI’s ad hoc book group);
● Ability to lift up to 25lbs;
● Available for light travel, as assigned and when safe to do so; and
● Flexibility to work weekends and/or evenings to attend CCI supported programs, meetings, and events either virtually, or using personal or public transportation—when safe to resume travel— within a 50-mile radius of employee’s home office.
TO APPLY: Submit a current resume and cover letter describing your availability and interest in the position. Submit all items as separate attachments (PDF or Word) by email to: Lauren Bailey at search@cciarts.org, with the Subject heading: “Operations Administrator.” Deadline to apply is January 29, 2021. At that time, CCI will reach out to qualified candidates to schedule an interview.
