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SFFILM seeks a fundraising professional who is a creative thinker with strong organization, writing, and project-management skills to join the Development department and lead the design and implementation of foundation and government fundraising strategies. A successful Grants Manager will be able to work both independently and collaboratively, and will bring experience with all aspects of institutional stewardship, proposal writing and management, grant execution, tracking and reporting to the role.

The Grants Manager works closely with the Development, Executive, and Senior Leadership teams at SFFILM to grow, manage, and sustain a portfolio of foundation and government partnerships. Under the supervision of the Director of Development, and in partnership with the Development team and other SFFILM staff members, this role will identify new prospects, steward ongoing relationships, and secure and coordinate grants for both operational and program support. 

SFFILM believes in transforming the world through the creativity and inspiration of film. Our mission is to ensure that independent voices in film are welcomed, heard, and given the resources to thrive. SFFILM’s year-round programs include the renowned San Francisco International Film Festival; an impactful education program engaging students, teachers, and families across the Bay Area on media literacy; and a highly regarded artist development program providing grants, fellowships, and residencies for narrative and documentary filmmakers from around the world. A significant aspect of this position involves being mission-driven and energized by the opportunity to support the work of filmmakers, educators, and industry professionals from the Bay Area and international filmmaking community. 

Responsibilities 

• Develop and execute foundation and government fundraising strategy and relationship management for the organization. 
• Write, submit, and track all foundation and government grant applications, proposals, and reports.
• Work with departmental and organization leadership to identify, shape, and secure grants for new and existing programs and initiatives across all programmatic work.
• Research prospective institutional partners and opportunities, with particular focus on general operating support.
• Design and orchestrate a stewardship and fulfillment plan for current foundation and government supporters (program officers, grants managers, etc.) throughout the year, including during SFFILM events and the SFFILM Festival; provide concierge services, such as complimentary tickets or special invitations, to these stakeholders as needed.
• Work closely with SFFILM’s Executive team to create project budgets, provide financial reports to supporters, and ensure the financial and legal fulfillment of all awarded grants; reconcile institutional giving budgets and actuals on a monthly basis.
• Track statistics and information that communicate SFFILM’s impact across its program areas; collaborate with SFFILM staff members to facilitate the collection and use of this data. 
• Guide and support SFFILM departments in meeting programmatic grant deadlines and ensuring that initiatives are executed as planned.
• Create and maintain all CRM records related to foundation and government giving, including tracking of prospective relationships.
• Track and manage the receipt and acknowledgment of foundation and government gifts.
• Create and maintain an up-to-date grants calendar with application and report deadlines.
• Participate in meetings of SFFILM’s Development Department, as well as frequent interdepartmental meetings.
• Proactively work with all SFFILM departments to gather information and data about accomplishments, challenges, and progress relevant to the development of foundation and government funding prospects and reporting to current supporters. 

Qualifications 

• Two to four years of direct experience in grant writing and foundation and government relations management with demonstrated success in closing five- to six-figure gifts.
• Ability to execute against a robust grants portfolio, including family foundations, institutional partners, and government funders.
• Experience in financial reporting and budget management, especially in restricted funding.
• Exceptional writing skills and ability to efficiently create targeted and tailored funding narratives in a fast-paced environment.
• Capable of inspiring support from a variety of constituent groups internally and externally.
• Desire to be hands-on in a role that requires a high level of engagement with programs.
• Extensive donor database experience highly desired.
• Strong sense of fundraising ethics and respect for confidentiality of donor information.
• Strong interpersonal skills and ability to communicate professionally with volunteers, colleagues, and donors.
• Strong work ethic, professional manner, and ability to represent SFFILM. 
  Excellent organizational skills and ability to prioritize workload in a timely manner to complete assignments when faced with many deadlines and competing requirements.
• Experience with non-profit organizations is highly desirable. 

This position is full-time, year-round, and eligible for SFFILM benefits and paid time off.

SFFILM is deeply committed to Diversity, Equity, Accessibility, and Inclusion (DEAI) in both its internal management and external programming. Since 2018, the organization has actively been working in collaboration with two Advisory Boards focused on accessibility and inclusivity and officially began work with a DEI consultant in 2019 to further invest in and build on that work. Candidates are invited to discuss their interest and involvement in DEAI practices in their cover letter, and ask us more about our DEAI process in their interview.

SFFILM, in accordance with federal and state law, is an equal-opportunity employer. SFFILM does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all candidates, staff members, interns, and volunteers.

Title: School and Community Program Coordinator

Reports To: Senior Program Manager

Salary: $60,000 with a generous benefits package including unlimited PTO

Customary Work Hours: Full-time at 40 hours per week 

Customary Work Days: Monday-Friday, one Saturday per month with periodic       

                                                                   weekends/evenings for meetings and events.         

POSITION OVERVIEW
 

Destiny Arts Center (DAC) is seeking a full-time School and Community Program Coordinator to join a collegial community of talented professionals dedicated to the power of the arts to transform the lives of young people, families, and communities.

Destiny Arts Center’s mission is to inspire and ignite social change through the arts. For 35 years, Destiny has been committed to supporting young people as they develop their skills as artists, global citizens, and advocates for peace in their communities and beyond. Supported by our peaceful Warrior’s Code of values (love, honor, respect, responsibility, and peace), DAC artists establish a classroom culture of welcome to support youth’s sense of safety, value, and interpersonal connection. As a result, young people live peaceful, connected, and creative lives. Since its inception, DAC has worked to co-create a culture that de-centers dominant social narratives and uses hip hop dance, traditional African dance, and martial arts programs to center the traditions, resources, and creativity of queer and Black, Indigenous, and People of Color (BIPOC). We have seen that as youth connect to their own stories and that of their communities, they broaden their awareness of social issues, and many have gained tools for arts-based civic action.

DAC offers sliding scale after-school, weekend, and summer programs at our North Oakland arts center. Our work focuses on creating safe and inclusive spaces for creative expression: welcoming and caring for every young person who joins us, providing opportunities to learn, grow, heal, and use movement arts to forge meaningful transformation in our young people and collectively in our communities.

The S&C Program Coordinator will be an essential member of the DAC school and community program team and will report to the Senior Program Manager.  The School and Community Program Coordinator will work in dynamic collaboration with all the directors at DAC (Executive Director, Program Director, Development Director, and Grants Director) as well as the Arts Center Manager, Teaching Artist Mentors, and Teaching Artists, when appropriate.

The S&C Program Coordinator is responsible for supporting the school and community program’s artistic quality and relevance (related to mission, vision, values, and beliefs) in our school and community-based arts programs. This role is also responsible for communicating the depth of Destiny programming to current and potential partnering sites.

All Destiny Arts Center team members are ambassadors of Destiny’s mission, vision, values, and beliefs.

DUTIES AND RESPONSIBILITIES

ADMINISTRATIVE SUPPORT/DATABASE MANAGEMENT

Support Senior Program Manager in creating and maintaining tracking systems and spreadsheets
Ensure that school partners are staying up to date with attendance and sharing attendance/tracking information with Destiny 
Invoice school/community partners, track invoice collection and enter into quickbooks
Assist with student enrollment, fee collection, membership information, and all related program records and accounts. 
Coordinate gathering and inputting data for grant tracking and reports, i.e., demographic data and attendance logs
Assist with general coordination of student & parent/guardian survey administration,
collection, and data entry

Gather feedback from classes and synthesize it into usable data for stakeholders
Help to ensure regular schedules and program data are up to date for S&C programs.
Train in Payroll administration and Quickbooks to provide backup support when needed
Assist with on-boarding Teaching artists to partnering sites
Coordinate artist residencies, workshops, and substitution days with site coordinators
Participate in pre-residency meetings before the start of all residences and check in regularly with community partners to ensure continuity of program goals
 

PROGRAM REPORTING/EVALUATION/DOCUMENTATION

Support reporting and invoice tracking systems and calendars
Update program information, such as attendance, impact, and feedback on the program
tracking databases
Assist with grant reporting as necessary, including narrative writing, gathering
attendance data and additional information
Administer youth and partner surveys at partner sites
Document S&C programs through photos and video and/or collect through Teaching Artists

GENERAL PROGRAM SUPPORT

Enforce program policies and guidelines with Destiny school and community partners
Prep and maintain program spaces when needed 
Assist with volunteer management as needed
Assist and support teaching artists as needed
Support regular communication with stakeholders: Teaching artists, Staff, S&C partners, and funders
Support professional development sessions for Destiny teaching artists
Work with the program team to create a professional development calendar for Destiny teaching artists
If time allows, support Camp Destiny at center and community sites
 

COMMUNITY EVENTS

Support all administrative aspects of Destiny annual recitals (Love in Action and Moving for Peace), including obtaining permits and securing materials (i.e. stage, sound equipment)
Ensure communications/marketing team has necessary information to promote events
Work closely with Performing Arts Director, Program Managers and Communication Manager to to organize and support annual recitals.
 

SKILLS AND EXPERIENCE

Minimum of 2-3 years direct service experience with children, youth, and families
Well-organized, detail-oriented, and able to handle a variety of tasks
Ability to quickly adapt to new technology, automated systems, and databases
Deep respect of how movement art is utilized as an intervention
The ability to practice cultural humility 
Knowledge or willing to learn ASAP, Apricot, City Span Databases, and Quickbooks
Ability to work independently, take the initiative, prioritize duties and work closely with several departments
Strong written and verbal communication skills

APPLICATION PROCESS

Interested applicants should submit a cover letter, resume, and three professional references to careers@destinyarts.org (include “School & Community Program Coordinator” in the subject line). Please note we will review applications on a rolling basis. The position will remain open until filled.

EOE STATEMENT

Destiny Arts Center does not discriminate based on race, color, religious creed, sex, gender, gender expression, gender identity, age, national origin, ancestry, disability, marital status, sexual orientation, military status, prior contact with the criminal legal system, or any other basis prohibited by law.