The Visitor Experience (VX) Specialist provides welcoming and informative first contact with visitors/members, immediately upon arrival and throughout their stay. The role engages with visitors at the front desk, The CJM Shop, and throughout the gallery, with admission, purchases, and share a strong understanding of the current exhibitions. You are a dependable individual with strong interpersonal and communications skills. Shifts are scheduled by the VX Manager on an as-needed basis, meaning you may be contacted when opportunities are available and may accept/decline the hours based on their availability. The as-needed status does not obligate The CJM to offer hours or obligate the VX Specialist to accept hours offered. Work hours for this position will be variable. The Museum expects an interest in and commitment to the mission and core values of The CJM, including its beliefs in anti-racism, diversity, equity, access, and inclusion.
Other
Chief Adminstrative Officer
Position Title
Chief Administrative Officer
Reports to
Chief Executive Officer (CEO)
Classification
Exempt
Status
Full-Time
Department
General Operations
Location
Hybrid: WFH/ co-share office space
Salary Range
$110,000- $120,000
Start Date
August 2023
About Arts for LA
Arts for LA (AFLA) activates artists and organizations and leads communities to advocate for an equitable, healthy, and creative Los Angeles region through the arts.
Position Summary
AFLA seeks a full-time Chief Administrative Officer. This person is a liaison to the Board of Directors and for staff on administrative, people and culture (HR), and operational matters of the organization. The Chief Administrative Officer will continue to build and execute the administrative, operational, and financial processes and systems of Arts for LA in partnership with the CEO, and provide support in administering programs and fundraising efforts as needed.
Roles & Responsibilities
Organizational Leadership
Work with the entire AFLA staff to set annual organizational goals, and lead quarterly and half-year check-ins.
Oversee the onboarding of new staff members and board leaders; including creating onboarding plans, setting up equipment and accounts, processing new hire paperwork, and setting up payroll and insurance benefits
Represent AFLA community members, vendors, funders, and other relevant communities and the broader network
Effectively articulates organizational goals and objectives including the importance and connectivity of each arm and function of AFLA with emphasis on execution and accountability
Interacts with program staff to ensure that they have the tools and data available to support programs, program changes, or potential changes.
Provides supportive supervision and training to all those under direct supervision.
Work with the Director of Development to best manage the Arts for LA’s individual and organizational membership coding via a digital tracking system
Support special projects and grants outside of AFLA’s core programs
Share in the day-to-day operations of the organization as it relates to the duties of the position or as in the normal course of the running of the office as do the other staff members (i.e. logistics etc.).
Operational Management
Draft and implement vendor contract agreements and other contracting protocols for guest artists, vendors, contractors, consultants, etc.
Manage the Arts for LA website, CRMs, and social media platforms as needed to ensure they’re up-to-date and in compliance; ensure data integrity, uniformity, maintenance, input, and integration across all systems
Ensure adequate reporting around performance and execution against organizational goals and objectives
Develop and implement procedures and controls to promote communication and adequate information flow, such as overseeing the annual Arts for LA master calendar, and ensuring the calendar is kept up-to-date regularly
Responsible for computer systems administration, including the server, networking, and workstations, both in-house and remotely as well as oversight of computer consultants.
Research and review AFLA’s annual benefits packages, vendors, etc and make recommendations accordingly
Ensure compliance with regulatory and governmental agencies’ requirements.
Develops and updates appropriate policies and procedures for all safety, annual updating of succession plan, HR, program delivery, data usage, and supports the finance committee with ensuring up-to-date financial controls.
Manage the annual benefit administration – organize renewal communications (health, vision, dental)
Support the implementation of AFLA’s 2022 – 2024 strategic plan and mid-year organizational goals checkpoints
Lead the annual employee handbook review and staff training plan with guidance and support from HR consultants and the CEO
Support AFLA membership recruitment, retention, and engagement objectives as needed
Support with the org’s major annual projects/events – conferences; collective impact work, virtual programming, etc as needed
Finance Management
Collaborate with the CEO to develop the annual business plan as finally realized in an Annual Budget
Oversee the timeliness and accuracy of the monthly income and expense coding and monthly credit card reconciliation – for the CEO
Process Payroll bi-weekly and manage the staff’s health care payments, Cal Savers and annual registration
Manage accounts payable and receivables; process vendor invoices and payments
Work closely with the Board Treasurer and Audit Team to provide significant support during the annual financial audit process
Support with ensuring the timely, accurate, and transparent reporting of AFLA’s financial performance, including the status of each program, service, and event-related activity
Works closely with the Bookkeeper and other accounting staff (internal or external) to close the financial records each month and annually, reporting to management and the BOD for review as well as by outside Auditors and other State and Federal agencies
Supervisory Responsibility
This position is responsible for supervising at least one employee (potentially more as AFLA grows) as well as contractors and consultants as needed to support the mission of AFLA.
Eligibility
Ideal candidates should hold the following qualifications and experience:
Flexibility, adaptability, and capacity to prioritize and manage multiple projects
Minimum 5-7 years of experience in administration and/or operations, with 5+ years in a senior leadership or management role
Demonstrated excellence in organizational, managerial, and communication skills
Exceptional written and oral communication skills
Experience interacting with nonprofit boards
Ability to work flexible hours, including evenings and some weekends
Time Management skills
Ability to pay attention to detail
Organization skills
Ability to multitask
Preferred, but not required skills
Awareness of Los Angeles arts community and local government structures
MBA or HR degree
Bilingual applicants are encouraged to apply
Qualifications
California state driver’s license and ability to use own car for travel
Demonstrated ability to work effectively with people and organizations of diverse backgrounds and political viewpoints
Understanding and supporting the values, mission, and goals of AFLA
Work Environment
This job operates in a hybrid work-from-home and professional office environment.
Travel
This position requires local travel, as well as occasional travel within the state of California.
Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are M-F from 9:00am- 5:00pm, with some weekend and evening hours required.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Compensation
Full-Time position – Starting salary range $110,000-120,000 dependent on experience
Benefits include health, vision, dental care, and vacation beginning in August 2023.
How to Apply
Submit resume, cover letter, and list of contact information for 3 references to operations@artsforla.org with the subject line: “Chief Administrative Officer.”
AFLA is an equal employment opportunity employer and we strongly encourage diverse candidates to apply. Arts for LA do not discriminate on the basis of race, color, religious creed, sex (including pregnancy), gender, national origin, ancestry, citizenship, age, medical condition including genetic characteristics, mental or physical disability, veteran status, marital status, sexual orientation, gender identity, (including transgender status), weight, height, linguistic characteristics (such as accent and limited English proficiency, were not substantially job-related), citizenship status, or any other basis prohibited by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
School Programs Manager
POSITION TITLE: School Programs Manager
DEPARTMENT: Education and Civic Engagement
SUPERVISOR: Senior Education Manager
STATUS: Regular, Full-time, Exempt
PAY RATE: $64,480.00/annual
Position Summary
The School Programs Manager serves a vital role in The Contemporary Jewish Museum (The CJM) overseeing all K–12 school and teacher programs. The CJM’s educational programs are grounded in teaching inclusion through arts and culture, with a focus on student and teacher wellbeing. School programs include connections to Jewish stories as a tool to open conversation around diversity and identity. The School Programs Manager fosters strong relationships with school leaders, teachers, community organizations, and CJM colleagues to create and implement innovative arts-infused education programs and outreach. The School Programs Manager also shapes tour approach, leads tour training, and develops resources and touring materials.
This position is both a leadership role and a direct service position, which includes both the creation and management of educational programs and direct facilitation working with youth and adult groups. Programs are supported through regular collaboration with education team members, and with many of the programs and processes already in place. The successful individual in this role will possess excellent interpersonal skills, strong education vision, and distinction in shaping processes and program structure.
For all positions, The Museum expects an interest in and commitment to the mission and core values of The CJM, including its beliefs in anti-racism, diversity, equity, access, and inclusion.
Essential Job Responsibilities
- Develop and implement educational programming that drives active participation in The CJM’s activities centered on teaching inclusion through arts and culture. Conceptualize and implement annual plans for school audiences including tours centered on San Francisco history, the art and stories of Ezra Jack Keats, select exhibition-driven focused tours, and Holocaust education.
- Lead school tour development, iterate tour strategies to center student voice and reach program goals, and organize resources for participating groups.
- Prepare adaptable tours to be articulated for students in collaboration with other staff leading tours. Train and supervise part-time educators on leading tours. Lead (virtual and in-person) guided tours of exhibitions, totaling approximately four–six tours weekly.
- Create and manage educational partnership initiatives including managing the award-winning annual citywide Ezra Jack Keats bookmaking project (with partners in SFUSD and SFPL) and other school program collaborations with schools, districts, and libraries and other educational non-profits.
- Create, manage, and lead arts-based professional development workshops for educators and lead strategy for the development of teacher resource guides and other curriculum-related materials.
- Oversee regular communications and conduct regular outreach to community and school groups for Museum group visits and partnership on initiatives. Extend and expand network of tour visitors through coordinated outreach initiatives with set goals, with a focus on connecting with broad community audiences.
- Develop and manage program evaluation and reporting.
- Work closely with colleagues across The Museum on implementation of programs, including sharing schedule needs with Security, Operations, and Visitor Experience and sharing program information with Development, Curatorial, and Exhibitions.
- Respond to inquiries (phone and email) and manage communications for all school tours including scheduling visits for each group, connecting groups with CJM resources, and sharing surveys. Schedule tours utilizing The CJM’s scheduling software in Microsoft Teams and assign educator.
- Contribute to ongoing documentation and reporting for school programs and tours, including aggregating and analyzing tour statistics for ongoing reporting.
- Manage program budget.
- Represent The CJM in community and professional organizations.
Minimum Qualifications
- Bachelor’s degree. Graduate degree in related field desirable, or relevant work experience including formal or informal teaching.
- At least five years’ experience in museum education or related educational field.
- Experience in direct-service teaching youth.
- Interest in and dedication to the mission and core values of The CJM, including its commitment to anti-bias education, diversity, equity, access, and inclusion.
- Experience in staff leadership, including of educators or administrators.
- Comfort with museum-based pedagogy, teaching with visual art, and Jewish culture and history preferred.
Knowledge, Skills, and Abilities
- Outstanding interpersonal skills and ability to communicate across age and cultural backgrounds.
- Ability to envision and work independently to organize the management of multiple projects and meet deadlines.
- Experienced and effective public speaker with proficiency in sharing high-level impact of a program.
- A joy and passion for student learning.
- Exceptional organizational skills with excellent attention to detail.
- Highly proficient with Microsoft Suite.
Physical Requirements
- Moderate standing
- Occasional lifting, carrying, bending, pushing, and pulling
- Ability to lift up to twenty-five pounds
Other
- Flexibility to work some evenings and weekends. Approximately two Sundays per month. When working on a Sunday, another workday will be scheduled as a day off for the week.
- Capable of responding to public emergency situations (i.e.: building evacuation procedures).
The Contemporary Jewish Museum is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin or ancestry, age, marital or domestic partner status, sex, genetic information, sexual orientation, gender identity, status as a protected veteran, status as a qualified individual with a disability, or any other characteristic protected by applicable federal, state, or local law.
Pursuant to the San Francisco Fair Chance Ordinance, The CJM will consider for employment qualified applicants with arrest and conviction records.
Legislative Program Analyst – Telework Option (Associate Governmental Program Analyst)
This position is eligible for telework in accordance with the Statewide Telework Policy. The successful candidate must reside in California upon appointment and will be required to report to the office located at 2750 Gateway Oaks, Suite 300 Sacramento, CA 95833 for shifts and/or office meetings as needed/required.
Under the direction of the Staff Services Manager (SSM) I and coordination with SSM II in the California Arts Council (CAC) State Mandated Programs Unit, the Associate Governmental Programs Analyst (AGPA) supports the programmatic and governmental affairs analytical work of the CAC. The AGPA has the responsibility for supporting the general analytic program work of the unit and monitoring all legislative issues impacting the agency as well as supporting the SSM II with functions associated with the state legislative process and projects, including bill analysis, legislation tracking, arts-related committee work, and related advocacy.
Click here to read the Duty Statement.
Click here to apply for the position at CalCareers.
Statement of Qualifications:
A Statement of Qualifications (SOQ) is required when applying for this vacancy. Resumes DO NOT take the place of the SOQ. The SOQ must be no more than 2 pages in length using Arial font size 12.
- Please describe why you feel you are uniquely qualified for this position.
Individuals who are new to state service must have the Associate Governmental Program Analyst (AGPA) list eligibility in order to gain employment as an Associate Governmental Program Analyst (AGPA) with any state agency. Click here to learn more about examinations administered by DGS and examinations available online.
Controller
Position: Controller, Minnesota Street Project and Minnesota Street Project Foundation
Status: Full-time | Exempt | Salary
Compensation Group: Experienced
Compensation Range: $ 110,000 – 140,000 per year
Reports to: Founder and Chief Financial Officer
Hours: Monday – Friday office hours plus nights and weekends as needed The Minnesota Street Project and Minnesota Street Project Foundation, located in San Francisco’s Dogpatch Neighborhood, provide physical spaces and financial support for arts and artists, and produce programs that engage the Bay Area community with the visual arts. The Minnesota Street Project and Minnesota Street Project Foundation are committed to diversity, equity and inclusiveness and are equal opportunity employers.
Job Summary:
Minnesota Street Project and Minnesota Street Project Foundation are hiring an experienced Controller. The ideal candidate will have at least 5 years of experience with for-profit accounting and familiarity with the basic tenets of non-profit finance. The Controller will be responsible for accounting operations, producing financial reports, and maintaining accurate accounting records.
The Controller will exhibit a friendly and approachable demeanor with all Minnesota Street Project clients, staff, tenants, and vendors, acting as a positive ambassador for the Project. This person must value teamwork, collaboration, and community. This person will demonstrate an understanding of Diversity, Equity, Inclusion, and Access in the arts and in our daily lives and has cultural flexibility/agility and a commitment to fostering a respectful and inclusive work environment.
Responsibilities:
- Oversee operations of accounting department, including accounts payable, billing, accounts receivable, payroll, tax deadlines, and document storage
- Maintain general ledger and chart of accounts
- Prepare tenant deposit returns and refunds
- Research and reconcile account discrepancies
- Reconcile data among multiple business systems
- Reconcile bank and credit card accounts
- Analyze financial data and prepare financial reports
- Manage budgets and forecasts
- Prepare regulatory filings
- Follow and enforce established financial policies, procedures, controls, and reporting systems
- Hire, train, and manage accounting staff
- Communicate regularly with upper management and leadership team
- Perform other related duties as required.
Required Skills, Abilities, and Experience:
- 5+ years prior experience in for-profit accounting or finance
- Familiarity with non-profit finance
- Bachelor’s degree in accounting or finance, or equivalent experience
- Knowledge and experience of generally accepted accounting principle (GAAP)
- Understanding of applicable laws and regulations
- Experience with financial analysis and reporting
- Knowledge of payroll, accounts payable, and accounts receivable functions
- Excellent math and problem-solving skills
- Expert knowledge of Microsoft Office and QuickBooks
- Experience working with multiple legal entities under different legal umbrellas
- Excellent attention to detail and communication skills, both oral and written
- Strong organization and project management skills and ability to meet deadlines
- Capable of working well as part of a team as well as independently
To Apply:
Please email esume with the subject line “Controller – Last Name” to jobs@minnesotastreetproject.com. No calls, please. Thank you for your interest in Minnesota Street Project.
Benefits:
Minnesota Street Project offers a competitive benefits package that includes Medical, Dental, Vision, LTD, AD&D, Paid Time Off and Parental Leave, Retirement Savings, 401-k Plan, and Pre-Taxed Commuter and Childcare Benefits.
Equal Opportunity Employer:
Minnesota Street Project provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
2024 Vilcek Prizes for Creative Promise in Design
The Vilcek Foundation is accepting applications for the 2024 Vilcek Prizes for Creative Promise in Design. In 2024, three rising immigrant designers living and working in the United States will be awarded cash prizes of $50,000 each. The deadline to apply is Monday, June 12, 2023, at 5pm ET.
Designers working in digital design, graphic design, product design, or social design are eligible to apply for a Vilcek Prize for Creative Promise in Design. Applicants must have been born outside the United States and be 38 years of age or younger. Limited exceptions to the age requirement may apply for individuals who have taken caregiving, medical, military, or parental leave.
The three winners of the 2024 Vilcek Prizes for Creative Promise in Design will be announced in early 2024. Each will each receive a $50,000 unrestricted cash prize and be honored at a reception in New York City in April 2024.
You can access further details about the Vilcek Prizes for Creative Promise in Design, eligibility requirements, and the online application at the following link: www.vilcek.org.
Who Should Apply
You were born outside the United States to non-American parents
You are not more than 38 years old
You have 5 years of professional experience in design and possess a strong track record of creative and high-caliber work
Why Should You Apply
Opportunity to win one of three $50,000 unrestricted cash prizes
Help raise awareness and visibility of immigrant contributions to design in the United States
Reflect and share how your experience as an immigrant has shaped your success
Prizewinners receive an invaluable endorsement from leaders in their field
Prizewinners receive a comprehensive public relations campaign to promote them and their work
Eligible Categories
Digital design: experience design, game design, information design/data visualization, interaction design, software design, systems design, etc.
Graphic design: branding, communication design, identity, packaging design, etc.
Product design: furniture design, industrial design, lighting design, materials design, transportation design, etc.
Social design: ecological design, equitable design, inclusive design, service design, sustainable design, etc.
For any questions, contact Shinnie Kim, Vilcek Foundation Chief Program Officer, at creativepromise@vilcek.org. The Vilcek Foundation is dedicated to raising awareness of immigrant contributions to the arts and sciences in the United States and fostering appreciation for the arts and sciences.
