Multidisciplinary

The Volunteer Program Coordinator assists with the effective management and coordination of a large volunteer program involving more than 225 volunteers in delivering high quality tours and outreach activities to the public, school groups, adults, students of all ages, families, and a range of community groups. The Coordinator provides administrative support and facilitation of activities for the ongoing operation of recruiting and sustaining a broad range of organizational volunteers, including scheduling and facilitating training sessions, and a variety of efforts for engaging volunteers at the Museum.

POSITION SUMMARY
The Technical Specialist of Media Installation works independently and as part of a team to install, troubleshoot, maintain, and de-install media-based artwork and interpretive media in the Museum’s core galleries and in temporary exhibitions. The position also manages the specifying and purchasing of new equipment, catalogs and maintains inventory, and develops and tracks annual media budgets for core gallery and temporary exhibition projects in collaboration with Project Teams and Preparator Supervisors.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The following reflects OMCA’s definition of essential functions for this position, but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons. 
 
INSTITUTIONAL RESPONSIBILITIES
* Support the Museum’s mission, values, vision, and core commitment to the visitor experience, community engagement, and institutional relevancy for the future.
* Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement.
* Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives.
* Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement.
* All positions will have core functional responsibilities, cross functional team activation and learning and development as a core function of each role.
 
POSITION DUTIES AND RESPONSIBILITIES
Culture Setting
* Engage in a positive culture of mutual accountability both within the Preparation Team and with staff across the organization. 
* Communicate widely and effectively to ensure all possible stakeholders are included in decision making, and to establish clear expectations. Collaborate with project/production teams. Provide and receive status updates, and thoroughly and effectively convey information to staff and fellow teammates. 
* Maintain and share knowledge of safe practices and reinforce a culture of mutual accountability for safety.
 
Media Installation and Maintenance
* Install, maintain, and de-install media-based artwork and interpretive media in the Museum’s core galleries and temporary exhibitions.
* Work closely with designers and exhibition project teams, as well as outside contractors and vendors, on strategies for displaying media, providing technical and operational input as needed.
* Work with artists to attain specifications for artworks and ensure their proper installation.
* Manage the flow of new equipment purchases, and catalog and maintain spare inventory and consumables.
* Participate in museum infrastructure and management of back of house spaces.
* Partner with Information Technology team to assure technical compliance with existing and emerging systems. 
* Partner with Information Technology and Registration to archive media-based artwork and interpretive media.
* Work with Preparators to design and build fixtures and plan installation to allow for ease of operations.
* Provide technical expertise, consultation and support for users in the use of A/V equipment and software and in development of multimedia and A/V presentations in galleries.
* Knowledge of and adherence to personal and workplace safety procedures.
 

Project Management
* Work with Preparator Supervisors and Project Managers to develop media budgets for core gallery and temporary exhibition projects; manage payment of invoices for materials purchased.
* Coordinate and train Visitor Services staff in the operation of gallery media.
* Oversee the condition and storage of media hardware and supervise repairs or service contracts for equipment and interactive media in the core galleries.
* Lead a team in planning and execution of media installations during periods of peak production as needed.

EXPERIENCE
* Ability to display and encourage visitor and internal customer service, take and share responsibility and treat others with respect.
* 2-3 years related experience.
* English language proficiency in both spoken and written form.
* Knowledge of signal flow for audio and video installations.
* Familiarity with a wide variety of equipment for exhibition needs, including but not limited to: video projectors and monitors; touchscreens and other electronic components for interactive media installations; large multi-component sound systems; networked media controllers (such as BrightSign).
* Knowledge of current technologies and capacity to research developing technologies appropriate for a Museum setting.
* Familiarity with construction standards for media equipment mounts and enclosures.
* Competency with Mac OS, Linux and Microsoft Windows, and software such as FileMaker, Adobe Creative Suite, VLC Media Player, Quicktime. 
* Familiarity with a variety of media production, programming, and editing software such as Adobe. Premiere and Media Encoder, Max MSP, and QLab is a plus.
* Ability to adapt content for appropriate and available media platforms.
* Familiarity with file and codec formats for video (.mov/.mp4) and audio (.mp3/.wav)
* Ability to read and draw schematic plans.
* Effectively discern color differences in video presentations for editing purposes, and distinguish sounds in audio presentations for editing purposes.
* Ability to problem-solve, suggest alternatives and value-engineer given assignments.
* Excellent communication skills, with the ability to work independently and as a flexible, collaborative, and supportive team member.

POSITION SUMMARY

The Audio Visual Technician, under the supervision of the AV Supervisor, is responsible for set-up, production, and clean-up of audio visual equipment, amplification, and lighting for museum events. The Technician installs, oversees, and maintains audio-visual equipment for various live events – namely involving projection, live sound, and power drops.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following reflects OMCA’s definition of essential functions for this position, but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons.

INSTITUTIONAL RESPONSIBILITIES

●      Support the Museum’s mission, values, vision, and core commitment to the visitor experience, community engagement, and institutional relevancy for the future

●      Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement

●      Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives

●      Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement

POSITION DUTIES AND RESPONSIBILITIES

●      Under the guidance of the AV Supervisor, ensure that audio visual needs for Museum events are fulfilled in a safe, timely, and professional manner

●      Work with Event Leads and Production Technicians as needed to facilitate set-up and tear-down of museum sponsored and rental events including equipment such as: microphones, sound speakers, video screens, projectors, video monitors, recording equipment, lighting, connecting wires and cables, and sound and mixing boards.  Related to production, moving tables, chairs, signs and other décor at various events

●      Work as part of the Friday Night @ OMCA audio visual team to ensure smooth operations. Work with Friday Nights Music Coordinator, performers, DJ’s, and others to present high quality programming

●      Work with Event Leads and Production Technician as needed to facilitate set-up and breakdown of events of all types

●      Provides excellent customer service to clients to ensure we meet their A/V needs.

●      Test and operate sound equipment, projectors, computers, and lighting systems to ensure quality customer experience

●      Ensure equipment is installed safely according to designated layout

●      Receive presentation material, load onto computers, and test to ensure smooth production of presentations

●      Maintain inventory of equipment and supplies in conjunction with the AV Supervisor

●      Keep an accurate log of all troubleshooting and maintenance needed of AV systems

●      Work with internal staff and contract service providers such as musicians, rental companies, and caterers as needed

●      Support efforts of the Audio Visual Supervisor and the Event Production Manager to improve workflow and communication surrounding events

●      Provide technical support for performances, conferences and meetings, receptions, and other Museum events for both internal and external rental clients

●      Stays current with technological advances and trends through ongoing

●      Assist Museum staff and perform light to moderate labor in a variety of OMCA work assignments

●      Provide basic computer technical support to staff on the weekends

●      Adhere to OSHA and ADA regulations when installing or moving equipment                                              

EXPERIENCE

●      Ability to display and encourage visitor and internal customer service, take and share responsibility and treat others with respect

●      1-2 years of related experience

●      English language proficiency in both spoken and written form

●      Audio Visual equipment setup, operation, and signal flow knowledge

●      Proper cable-management techniques and a knowledge of audio & video cables (XLR, TRS, HDMI, DVI, etc.)

●      Experience with wireless microphone systems and professional presentation setups

●      Knowledge of the functions of large multi-channel audio mixers

●      Ability to operate, and maintain complex audio, video, and projection systems

●      Establish and maintain effective professional relationships with all Museum stakeholders, including customers, members, donors, staff, and volunteers

●      Stays current with technological advances and trends through ongoing research

●      A knowledge of Google apps or other software for collaboration and event organization

●      Take overall direction and work effectively as the member of a team

●      Knowledge of lighting equipment. Uplights, leekos, stage lightings and outdoor lighting

JOB TITLE: Director of Programs

REPORTS TO: Executive Director
Salaried Exempt Full-time 40 hours per week 

Summary: This position is accountable for the smooth operation of all Youth in Arts Educational Partnerships and Programs

Benefits: Medical Benefits, Vacation & Sick Time, Flexible work environment

Position and Responsibilities

The Director of Programs oversees staff, Mentor Artists, partnership details and logistics, contents, and implementation of all Youth in Arts educational partnerships at school sites and with other community partners. As part of the Leadership Team, this role is responsible for collaborating on the mission-driving work of the organization within key programs including developing and meeting strategic goals, identifying areas of growth, managing programmatic budgets, refining program systems, and supporting teaching artists and teachers.The Director of Programs is also a key player in developing teaching artist development and training with focus on equity, accessibility, and growth. Our ideal candidate has a background in arts education (visual and/or performing arts) and has direct experience with program administration including budgeting and partnership building. We are looking for a collaborative team-player that can navigate a fast paced environment.

About Youth in Arts

For more than 50 years, Youth in Arts has existed to achieve a seemingly simple thing: to bring quality arts education to students of ALL backgrounds and abilities. But our work is about so much more. It is about whole person development, identity, voice, discovery, imagination, and the freedom derived from access to creativity and art-making. Youth in Arts (YIA) is an education nonprofit founded in 1970 by local arts advocates dismayed by diminishing arts resources available for California students. YIA builds visual and performing arts skills through innovative and in-depth programs that foster confidence, compassion and resilience in students. We develop capacity among educators and teaching artists through intentional support efforts, advocate for equitable access to arts education and offer opportunities for young people to share their creative voices in their communities. Through direct education in school partnerships as well as through local and national advocacy, our programs change the lives of thousands in- and around San Francisco’s North Bay. YIA insists that access to a creative life is a right for all students.

Read the full job description and application details at: https://youthinarts.org/join-our-team/

About Performing Arts Workshop

Performing Arts Workshop is a nonprofit organization established in 1965 with a mission to help young people develop critical thinking, creative expression, and essential learning skills through the arts. The Workshop brings arts instruction to more than 4,000 students ages 3-18 each year through residencies in dance, music, spoken word, poetry, theater arts, visual arts, and media arts.

We believe that access to sustained, sequential instruction in an art form should be part of every young person’s education and development. Because of ongoing disparities in such access, we advance equity by prioritizing partnerships which allow us to work with historically omitted groups including Black, Indigenous, Asian, Latine, immigrant, low-income, and LGBTQIA+ youth and communities.

Performing Arts Workshop aspires to be a leading organization in arts education. We cannot achieve this without realizing our core values of both inclusion and excellence. This requires sustained focus on equity in all our efforts to recruit, hire, promote, and retain an exceptionally well-qualified staff.

Position Overview

The Individual Giving Manager is a member of the development team that consists of the Senior Grants Manager, Associate Data Manager, and the Acting Co-Executive Directors. The Individual Giving Manager works closely with the Acting Co-Executive Directors to develop and implement an annual fundraising plan to achieve individual giving revenue goals that align with organizational mission and strategic priorities. The Individual Giving Manager oversees all aspects of individual donor fundraising and communications, including management of the Associate Data Manager. A major focus of the Individual Giving Manager will be reestablishing and growing a major gifts program at Performing Arts Workshop. The Individual Giving Manager reports directly to one of the Acting Co-Executive Directors and is a full-time, hybrid – primarily remote –  exempt position with a salary range of $70,000-75,000. 

Major Responsibilities:  

Major Donors
Work with the Executive Directors and Board to drive major gifts program implementation and overall resource development strategy to meet goal of raising $1.2 million in new contributed revenue from individuals over the next seven years
Coordinate cultivation and solicitation of major gifts by senior staff, Acting Co-Executive Directors and Board members; prepare briefing materials, develop solicitation strategies; coach Acting Co-Executive Directors, Board, and staff, and accompany on visits, as requested
Grow portfolio of prospects and donors targeted to give $5,000 or more annually by 40+ in the next three years
Manage a portfolio of prospects and donors targeted to give between $1,200 and $4,999 annually
Schedule and conduct personal donor and prospect visits

Annual Fund

Directly supervise Operations Associate Manager and Associate Data Manager work on mailed and emailed appeals

Marketing

Plan effective organizational marketing in collaboration with Administrative, Program, Development, and Artistic Staff
Supervise the execution of an annual report, donor brochures, and social media and web contributions
Work with the Acting Co Executive Directors to create case statement collateral to be used in individual solicits, managing all design contractors involved

Administrative

Maintain record-keeping systems using Salesforce, overseeing work of Associate Manager in data entry and reporting
Monitor revenue and expenses related to individual giving
Generate reports on progress of individual giving program for Acting Co-Executive Directors and Board of Directors
Serve as staff lead of the Development and Communications Committee of Board of Directors

Events 

Supervise design, planning, and execution of cultivation and fundraising events

Required Qualifications:

Successful track record in fundraising for a nonprofit organization, with 2+ years of experience;
Adequate professional experience and/or relevant coursework, or Bachelor’s degree;
Experience, or strong interest, in anti-racist practices;
Outstanding verbal and written communication skills with the ability to write compelling stories
and narratives;

Ability to understand, represent, and communicate about a wide variety of perspectives using
asset-based language, notably when writing about Black, Indigenous, Asian, Latine, Immigrant, low- income, and LGBTQIA+ youth and communities;

 High degree of independence, initiative, responsibility, and capability in managing projects; 
can manage multiple projects, deadlines, and other responsibilities of varying complexity and importance at any given time

Ability to manage and coordinate with multiple stakeholders, partners, and staff, ensuring their
buy-in, participation.

Ability to work independently and collaboratively in a collegial work culture that is committed to anti-racist practices and excellence
Commitment to application of anti racist practices in building donor relationships, all written communication, all verbal communication, and any reference to our programs, students, communities we collaborate with, teaching artists, and administrative staff;
Commitment to researching anti racist donor trends and applying findings to fund seeking;
Excellent analytical thinking, computer literacy skills, and emotional intelligence;
Ability to manage sensitive information in a confidential manner;
Ability to work evenings and weekends as needed when conducting major campaigns. 
Track-record of securing major gifts from individuals;
Commitment to innovation and learning;
Knowledge of effective anti racist donor communications;
Commitment to and strong belief in the value of arts education for all Bay Area youth.

Exceptional Qualifications:

Commitment to developing an anti racist style guide, event guide, and funder communication guide with support and in collaboration with the Anti Racism Committee;
Knowledge of Bay Area philanthropic community;
Experience managing staff.

Workshop benefits include:

Remote work options

Flexible Schedule 

Comprehensive medical, vision and dental insurance for employees and their dependents – 100% of the employee only premium covered by Performing Arts Workshop. 

Generous Paid Time Off — minimum of 20 days, as well as 11 holidays

Life and Disability insurance

Other forms of voluntary benefits

Application Guidance:

Applications will be accepted until the position is filled. Please submit a cover letter, solicitation letter sample, and resume to hien@performingartsworkshop.org. Please use “Manager of Individual Giving Application” in your email subject line. The cover letter should address how you write about communities you’re not a part of, why anti-racist practices are important for you as an individual and as a staff member of an organization, and what qualifies you for this position. We will consider content, grammar, and spelling in cover letters. Please be sure to proofread your submissions. 

ONLY COMPLETE APPLICATIONS (cover letter, solicitation letter sample, and resume) WILL BE CONSIDERED

Candidates must reside or be willing to relocate to California to be eligible for a position with Performing Arts Workshop. Performing Arts Workshop does not currently offer relocation assistance.

Candidates advancing through the interview process will be asked for references. The Workshop will make accommodations for references in multiple languages, as well as references from hearing and visually-impaired individuals.

Performing Arts Workshop is an equal opportunity employer and seeks workforce diversity with respect to race, ethnicity, culture, gender, age, sexual orientation, and physical abilities.