This position coordinates the functions of the Retail Operations Department, provides support to the MOCA Store Manager, Director of Retail Operations, and problem solving, weekly reports, end-of-month reports and inventory.

 
Essential Functions:
●      Assist Retail Director and Sales Manager with purchasing, vendor negotiations, monthly sales and inventory reports, yearly inventory management, weekly invoicing and weekly reordering

●      Work with Finance to report End of Month sales

●      Coordinate with Director and Sales Manager to oversee purchase requests and orders, receiving/transfers, shipping, adjustments, and damages

●      Work with Webstore Coordinator on the addition of new items to the store’s website and the inventory status of existing online offerings

●      Reconcile and code credit card expenses

●      Code and submit weekly invoices to pay vendors

●      Process paperwork for wholesale sales and maintain wholesale customer and product files

●      Manage the delivery and internal distribution of MOCA catalogues in concert with Curatorial staff

●      Coordinates the transfers of product between stores, delivery of deposits, and change orders for Geffen

●      Assist with special event or emergency coverage for Sales Associates in all MOCA Stores

Requirements:
●      Possession of effective interpersonal skills for working effectively with vendors, manufacturers, and company representatives

●      Excellent verbal and written communication skills, strong organizational skills and the ability to manage multiple projects simultaneously

●      Must be detail-oriented, self-motivated and flexible with scheduling

●      Strong administrative and recordkeeping skills

●      Proficiency with Shopify Pro software

●      Proficiency in Microsoft Word, Excel, Google Drive, Gmail

●      Ability to work some evenings and weekends (Sunday–Thursday, Thursday 6-8pm)

●      Possession of a bachelor’s degree in art history, art education, studio art, or related field a plus

Hourly Rate:  $22.26 per hour

Position covered by MOCA/AFSCME Collective Bargaining Unit Agreement: Yes

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the incumbent must be able to do the following: sit for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required. Heavy usage of computers and phones required. Must periodically lift and/or move up to 30 pounds. Has a valid California driver’s license and ability to drive between locations.

The Museum of Contemporary Art is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, creed, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity, gender expression, age, sexual orientation, military status, veteran status or any other status protected under applicable federal, state or local laws. Our policy reflects and affirms the Museum of Contemporary Art’s commitment to the principles of fair employment and the elimination of all discriminatory practices.

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.