TITLE: Facilities Assistant 

DEPARTMENT: Facilities 

REPORTS TO: Director of Facilities 

STATUS: Full-time, Hourly, Non-Exempt

SALARY RANGE: $48,000 – $52,000

SCHEDULE: Full-time, 40 hours/week; Schedule to be determined, but will include at least one weekend day. The total compensation includes a benefits package with medical, dental, 401(k), and paid time off (PTO).

ABOUT HEADLANDS CENTER FOR THE ARTS

Headlands Center for the Arts is a multidisciplinary, international arts center dedicated to supporting artists; the creative process; and the development of new, innovative ideas and artwork.

Where we are is as important as what we do. Our campus comprises a cluster of artist-rehabilitated military buildings, just north of the Golden Gate Bridge at historic Fort Barry in the Marin Headlands, a part of the Golden Gate National Recreation Area.

MISSION

Headlands Center for the Arts provides an unparalleled environment for the creative process and the development of new work and ideas. Through a range of programs for artists and the public, we offer opportunities for reflection, dialogue, and exchange that build understanding and appreciation for the role of art in society.

POSITION DESCRIPTION

The Facilities Assistant plays a key role in making the Headlands campus function, from daily facilities upkeep and planning to event and programs support. Working under the supervision of the Facilities Director, the Facilities Assistant provides care and maintenance for Headlands’ seven historic buildings and grounds as well as  support for public programs and special events through a robust and coordinated effort as a core member of the Facilities team. The job includes a range of dynamic responsibilities, from janitorial work to basic plumbing and carpentry, waste management, and other activities. The Facilities Assistant also works with the Facilities Coordinator on a wide range of facilities and special projects. 

RESPONSIBILITIES OF THE FACILITIES ASSISTANT

All of the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other non-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and will regularly be reviewed.

Buildings and Grounds Maintenance (70%)

• Follow and execute work orders. Some of these include general repairs, artist studio upkeep, general cleaning, general operations assistance, etc.
• Address ongoing landscaping, janitorial needs, and repairs as needed and assigned.
• Maintain cleanliness of all campus facilities and grounds on a regular basis in addition to regular cleaning crew scope.
• Maintain facilities supply stock and inventory.
• Ensure weekly waste management logistics. 
• Perform daily, weekly, and monthly rounds.
• Support and execute on medium and long term special projects. Including painting of interiors, space organization projects, inventory, etc.
• Report project progress on a regular basis.

Technical and Programs Support (20%)

• Support programs, events, and rentals including event set-up and breakdown.
• Work with various staff members to set-up furniture and A/V equipment as needed.
• Facilitate artists’ use of woodshop.

Administrative Responsibilities and Other Projects (10%)

• Support IT needs. 
• Attend staff meetings.
• Support scheduling of vendors and contractors, as needed and assigned.
• Operations and other special projects support.

POSITION REQUIREMENTS

• 1+ years experience working in a multi-building facilities role.
• Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic environment.
• Experience utilizing power and hand tools. 
• Experience with or willingness to learn about diversity, equity, inclusion, and accessibility initiatives.
• Familiarity with Google Suite and Microsoft Office applications.
• Able to lift 50 pounds and engage in strenuous physical activity.
• Due to our Marin Headlands location, reliable vehicle access is required. Must have a valid California Drivers’ License and a sound driving record in order to use company vehicles to travel between buildings. 

Successful candidate will have the following attributes:

• Proactive, responsive, and resourceful problem solver.
• Able to set priorities, and develop and execute plans to achieve desired results.
• Able to multitask a wide variety of activities, prioritizing conflicting needs.
• Self-motivated.
• Excellent communication skills. 

Additionally, strong candidates will bring:

• Advanced carpentry skills.
• Certifications including: CPR, Lift Operations, OSHA occupational training or similar, Risk Management, and/or other Facilities Safety Certifications a plus.

WORK ENVIRONMENT

While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts, and vibration. The employee is occasionally exposed to a variety of extreme conditions. The noise level in the work environment and job sites can be loud. 

PHYSICAL REQUIREMENTS

• Frequently is required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms.
• Frequently required to climb (ladders, scaffolds, etc), balance, bend, twist, work above shoulders, stoop, kneel, crouch/crawl, and perform other similar actions.
• Must be able to lift up to 50 lbs. Occasionally lifts/carries/pushes/pulls objects >50 lbs in collaboration with others.

TO APPLY

Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBTQIA community are strongly encouraged to apply.

Interested candidates should email a single PDF attachment that includes both a cover letter and resume to jobs@headlands.org. The subject line of your email should be Facilities Assistant/your name.

Review of applications is ongoing and will continue until the position is filled. Please note: Due to the volume of applicants, only candidates who will be invited to interview will be contacted.

EQUAL EMPLOYMENT OPPORTUNITY POLICY 

Headlands Center for the Arts is committed to a diverse workplace and strongly encourages applications from all qualified individuals, as such the Headlands is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. The Headlands makes decisions based on the merits of each candidate. 

Headlands Center for the Arts prohibits discrimination based on an individual’s race, color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy, and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality) national origin, ancestry, citizenship status, age, marital status or registered domestic partner status, uniformed service member or veteran status, physical or mental disability, medical condition, genetic characteristics or information, or any other basis protected by law. The Headlands will afford equal employment opportunities to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.