Position Purpose:

A.C.T.’s renowned Young Conservatory is seeking a highly organized part-time arts administrator with a passion for theater training for young actors to join our team as the Young Conservatory Administrative Assistant. Working as a core member of the Young Conservatory (YC) support team, this person will help to maintain communication and other administrative systems to keep the YC programs running smoothly, as well as be an ambassador for the program. This position includes both independent off-site administrative work as well as some public-facing events such as class registration and performances.  This is a part-time job (approx. 8-10 hours/week, with flexible scheduling, and some weeknight/weekend hours required, including some Saturdays 9:30am-4:30pm when classes are in session September – May. Our ideal candidate will be able to start in late August/early September. We look forward to hearing from you!

Responsibilities:

Specific responsibilities include assistance/support in the following areas:

• Class registrations, check-ins, payroll, and parent-student liaison duties
• Tracking of enrollment and student/faculty assessment data
• Monitoring the general Young Conservatory email and communicating with families, students, faculty, and staff
• Audition process for all YC productions, including sign-ups, audition & callback registration & materials, & liaison with artistic & production teams.
• Faculty evaluation, surveys, contracting, bio and photo tracking, and contact sheets
• Marketing efforts, including flyers, website updates and editing, photo and video footage, and social media platforms
• Assisting with the ongoing rehearsal and production needs of the YC performance groups, including Actors Ensemble, Cabaret program & summer musical.

Qualities and Qualifications:

• Excellent communication (verbal and written), organizational, prioritization, problem-solving and customer service skills (phone & email)
• Proficiency with Microsoft Office (e.g., Word, Excel) and social media platforms (e.g., Instagram, Facebook, Twitter)
• Ability to interact with a variety of supervisors and constituencies
• Commitment to/experience with Equity, Diversity and Inclusion (EDI) efforts
• Availability to work registration or special events on some weekday evenings and Saturdays (9:30am–4pm), according to the YC class registration and performance schedule

In addition, the successful candidate will possess the following qualities and skills:

• An interest in educational programming and customer service
• Experience working in arts education or general education administration
• Experience working in an administrative capacity with parents and students of varying ages, including youth, from diverse communities
• Stage management or production assistant experience
• Background in theater or performing arts

What we look for in our staff:  the ability to imagine, the energy to create and explore new ideas and the freedom of spirit to celebrate our diverse community. To learn more about A.C.T., visit our website at ​www.act-sf.org.

​Diversity makes us stronger. A.C.T. is committed to diversity in its programming and creating an inclusive work culture and environment that is reflective of the San Francisco Bay Area. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.