Los Angeles

Call for Art – Ocean Creatures

The City of Santa Clarita is seeking artwork for consideration for an upcoming exhibit at First Floor Gallery. Santa Clarita Arts is seeking artwork depicting any existing ocean creature for this art exhibition. Applicants may submit artwork in their chosen medium as long as it can be mounted to a wall. This includes but is not limited to paintings, drawings, printmaking, photography, and textiles. The City of Santa Clarita utilizes a particular wiring system that requires all artwork to be WIRED to safely hang. Sculptural pieces will be accepted for consideration. Mailed artwork will NOT be accepted. Artwork must be physically dropped off on the agreed-upon date. This call is open to LA County, surrounding areas, and those willing to drop off. Artwork exceeding 25 pounds in weight will not be accepted. This project is open to all artists, regardless of race, color, religion, natural origin, gender, age, military status, sexual orientation, marital status, or physical or mental disabilities. Artist teams are eligible to apply, including teams of artists from multiple disciplines.

IMPORTANT DATES

Deadline to Apply: February 12, 2023 at 11:59pm
Art Drop Off/Installation: March 24, 2023 at 9:30am
Exhibition Closes/Art Pick Up: May 19, 2023 at 9:00am

The City’s Arts and Events reserves the right to
change the project timeline.

*Artists will be notified of juried results roughly two
weeks after the deadline. Any inquiries regarding
results within two weeks will not be responded too.*

 

Patron Services & Administration Associate

Title: Patron Services & Administration Associate
Classification: Part-Time, Hourly
Compensation: $25/hour, average of 25 hours per week
Reports to: General Manager
Supervises: Part-Time House Managers and Box Office Assistants

POSITION SUMMARY

The Patron Services & Administrative Associate acts as the primary point of contact for all ticketing, patron services, and front of house needs for the organization. With a mixture of customer service-oriented responsibilities, as well as general administrative responsibilities and staff support, this person interfaces with all levels of the organization.

ESSENTIAL FUNCTIONS
Patron Services & Box Office (75%)

  • Manage all box office functions, including filling subscription orders, responding to patron inquiries, building ticketing, selling tickets, processing donation requests, and maintaining OvationTix CRM system.
  • Run Box Office settlement reports/financial reporting.
  • Assist with deployment of membership campaign, including mailings and reminder calls. Process donations and memberships. Assist with other patron and donor communications as needed throughout the season.
  • Assist with the management of web sales, as needed, including building and updating events online in a timely fashion.
  • Manage box office during business hours.
  • Serve as primary customer service agent for Boston Court patrons and artists.
  • Hire and train part-time, seasonal house managers and box office assistants to work all performances.
  • Order concessions supplies and equipment, and track sales.
  • Coordinate accessibility services for Boston Court (ASL, Assisted Listening, etc.)
  • Assist with the staffing and support of building rentals.

Administration (25%)

  • Perform routine office administration duties such as ordering office supplies, answering general phone and e-mail inquiries, getting and sending mail, and managing calendars.
  • Assist staff with scheduling and correspondence, as needed.
  • Serve as primary notetaker at Board of Directors meetings and Committee meetings as needed.
  • Maintain the organization’s internal databases (Google Suite & OvationTix) and ensure that documents are efficiently organized and filed.
  • Scheduling, Slack and calendar maintenance for Boston Court events
  • Director of all Mirth and regular stocking of snacks.

QUALIFICATIONS
The ideal candidate will be a personable and dynamic self-started with the following qualifications:

  • Excellent customer service skills
  • Some experience working in ticketing or front-of-house, preferably for a performing arts organization.
  • Excellent written and verbal communication skills
  • Strong organizational skills and an attention to detail, including comfort with digital organizational systems such as Google Drive, Dropbox, etc.
  • Ability to problem solve and find solutions with resources available
  • Ability to work independently and be a self-starter
  • Comfort working in a fast-paced environment with shifting priorities.
  • Required: The ability to work some nights and weekends, as needed to support the Boston Court event and performance calendar.
  • Preferred: Experience operating and/or managing a ticketing system and/or database system.

TO APPLY
Send a cover letter and resume to work@bostoncourtpasadena.org with “Patron Services & Administrative Associate” in the subject line. Applications will be reviewed as they are received. 

Junior Advancement Associate, Donor & Board Stewardship

The Junior Advancement Associate, Donor & Board Stewardship reports to the Deputy Director, Advancement and works closely with the Senior Manager, Director’s Affairs. The position serves as a liaison to the Board of Trustees and other museum donor groups and councils; and supporting the Deputy Director, Advancement in duties relating to these groups and their stewardship. The position works with the Director’s Office to improve workflow, collaboration and communication between the two departments. This role assists the Associate Director, Donor Events & Programs with all Board and donor travel, art fair, and special events needs.

Essential Functions:

  • Serve as point of contact and liaison to the Board of Trustees and their assistants/administrators, and other museum donor groups and councils.
  • Plan all aspects of the quarterly Board of Trustees meetings and Committee meetings in partnership with Deputy Director, Advancement and Senior Manager, Director’s Affairs including: scheduling, day-of logistics, communications, and meeting materials; Draft and coordinate Board and Committee onboarding process and related communications including formal welcome letters, board handbook, new Trustee orientations, fiduciary trainings, and new member announcements.
  • Works with the Director’s Office to improve workflow, processes, and communication between the Director’s Office and Advancement department.
  • Assist with fundraising efforts by preparing background materials and proposals, including PowerPoint decks, donor profiles, and other presentation materials.
  • Manage donor stewardship, ensuring all communications, including proposals and acknowledgement letters, go out in a timely manner and provide regular tracking updates; assist with preparing special donor acknowledgements for The Maurice Marciano Director; Chair, Board of Trustees and others.
  • Conduct general administrative duties including sorting mail, fielding calls and preparing expense reports.
  • Work with other departments such as Communications, Finance, and Curatorial on various projects such as holiday cards, donor magazine, budgets and related initiatives.
  • Other duties and projects as assigned.

 

Requirements:

  • 3-5 years of related administrative experience.
  • Excellent organizational skills and ability to prioritize and execute competing requests. 
  • Strong written and verbal communication skills.
  • Proficiency in Google Suite, Word, Excel, and PowerPoint; comfortable with technology on Windows and Mac/Apple platforms. 
  • ​Proven ability to interact in a courteous and professional manner with senior leadership, Board of Trustees and their assistants/administrators. 
  • ​Ability to exercise diplomacy and maintain confidentiality.
  • Comfortable working both independently and as part of a team  in a fast-paced work environment.
  • ​Detail-oriented with a crucial attention to accuracy in all content. 
  • Effective problem-solving abilities and sound, logical decision-making skills required.  
  • ​Must be able to occasionally work extended hours and  on select weekends. 
  • ​Possess a bachelor’s degree in Communications, Political Science, Art, Art History, or a related field. 
  • General knowledge of art, interest in contemporary culture, and organizational structure and procedures at a museum or other non-profit arts institution preferred; basic knowledge of museum bylaws a plus.

 

Salary Range: $65,000 – $70,000

POSITION COVERED BY MOCA/AFSCME COLLECTIVE BARGAINING AGREEMENT: NO

 

Physical Demands:

While performing the essential functions of this job, the incumbent must be able to do the following: sit for extended periods; bend and reach for filing and other job-related functions. Must be able to visually inspect work.  Manual dexterity to operate computer and other office equipment required. 

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

 

The Museum of Contemporary Art is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, creed, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity, gender expression, age, sexual orientation, military status, veteran status or any other status protected under applicable federal, state or local laws. Our policy reflects and affirms the Museum of Contemporary Art’s commitment to the principles of fair employment and the elimination of all discriminatory practices.

 

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

Project Coordinator for Fine Art Logistics

U.S.Art Company is searching for a sales professional to provide International and Domestic transit services to clients worldwide. This position will require an understanding of the service level required for the transport of fine art or a willingness to learn. The successful candidate must be able to work independently in a fast paced, team environment. Interest or knowledge of fine art is preferred.

The ideal candidate will be a highly organized, quick-thinking, detail oriented person with solid computer skills, pleasant phone manner, excellent client service skills and knowledge of art and/or fine art transportation. Must be able to work independently but able to accept direction and feedback. Ability to problem solve is a must. The right person will work with an established client base while also developing new relationships with full support and training to ensure your success.

This is a salaried, full-time position (40+ hours per week), Monday through Friday from 8AM to 5PM with additional hours as needed to complete projects by client deadlines. The environment is generally fast-paced, challenging, and interesting.

Salary commensurate with experience. Profit sharing, 401 K, medical insurance. Paid company holidays and vacation.

General Responsibilities:
This position is focused on the coordination and logistics management of multiple projects simultaneously while also drafting estimates and responding to client requests. The position covers both domestic and international projects.

Specific Responsibilities:

Provide detailed and accurate estimates to clients.
Work with existing client base
Assist with the development of new clients.
Coordinate with other departments as necessary for specific projects.
Contribute to retention of documentation required by US Customs.
Perform all other duties as assigned and required
Understand and follow company rules and regulations.
Maintain a safe and clean work environment

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Client service orientation.
US Customs Broker License (Preferred)
Proven background in building and maintaining internal and external relationships.
Strong quantitative, analytical and critical thinking skills.
Strong organizational and presentation skills.
Excellent written, verbal, interpersonal communication skills, and strong work ethic.
Experience in interacting with senior level management and all levels of employ.
Must work well independently and in a team environment.
Knowledge of museum standards for packing and transportation (preferred)
Experience with import and export fine art, with Fish & Wildlife, and other government agencies (preferred).
Willingness to travel
BA in Art History, History, Museum Studies or related field (preferred)

To apply please submit a resume and cover letter detailing experience and interests to jgray@usart.com

Associate Office Manager

One on One / Next Level is the preeminent members-only networking studio for the trained, professional actor to connect with leading casting directors, agents/managers, and filmmakers to attain new levels of success in their careers. We offer exciting programming across 3 campuses: Los Angeles, New York, and Online (Zoom) along with Special Programs & collaborations with renowned institutions such as the USC School of Cinematic Arts Film School & NYU Tisch Grad Film School.

Our mission is to help actors forge their own relationships with the industry instead of waiting for the phone to ring. We want to help actors invest in their own results & success instead of being stuck in a cycle of feeling disempowered and disconnected. We pride ourselves on being a space for the trained, committed actor to build community and network, and thereby being a bridge to their success.

Our studio is a central nexus for an actor’s “first step / foray” in their careers as part of a very challenging entertainment industry. We deal with big personalities all around including their many beauties & flaws.

If you absolutely love dealing with actors & CDs/reps, keep reading as we are seeking an addition to our team to fill the full-time position of Associate Office Manager to our team.

You will report to the Office Manager (based in NYC) and as the junior partner in the Office Management pod, help oversee and coordinate the administrative & customer service operations of the studio as well as the daily activity of the support staff. The hiring, onboarding, & training of new support staff members & volunteer readers will be spearheaded by the Office Management pod alongside enforcing studio policies & maintaining quality standards. 

You and the Office Manager will manage inventory stock & supplies as well as liaise with external service providers for various aspects of the studio’s operations including physical facilities & online infrastructure.

You and the Office Manager will ensure customer service needs are met as well as enforce the studio’s policies. 

You will be a part of the studio’s Senior Staff meaning you will be expected to have a solid understanding of all facets of our core operations, and will be called upon to help troubleshoot & assist other departments if needed. 

Marketing experience and/or ability is a PLUS for this position as you will be tasked to assist with marketing email copy and/or creating Instagram Reels/Content.

You will be a member of a team that prides itself on collaboration and teamwork, and will at times be a designated Supervisor overseeing support staff across our 3 campuses.

Overview
This is the perfect role for the SUPER organized & detailed person who has a strong handle on administrative & customer service tasks. You are able to handle tough personalities over the phone and via email. But you absolutely love ensuring the Is are dotted and the Ts are crossed, as you know that is what keeps the train moving.

Time Commitment: Full-time 40 hours per week: Wednesday – Friday 10am – 6:30pm + Saturday & Sunday 8:30am – 5:00pm. These hours are non-negotiable due to our class schedule.

This position is IN-PERSON at our LA studio and candidates seeking a remote position need not apply.

  • Compensation: $50,000 gross annually + additional opportunities depending on performance.
  • Health Insurance after 3 months.
  • Paid Time Off (Sick/Vacation Days + Major Federal Holidays)
  • Location: You must be located in Los Angeles to work at our in person studio.
  • Status: You’ll be an employee and must be authorized to legally work in the United States

Responsibilities
Coordinate Daily Activity of Support Staff & Volunteers 
Oversee the Volunteer Reader system across the studio’s three campuses for the high volume of programming events. You will be tasked with identifying and onboarding new volunteer readers when needed as well as enforcing reader quality standards when some fall short. You will work to ensure that every programming event which requires a volunteer reader is assigned one and that the reader is confirmed & arrives punctually. You are able to quickly attain a replacement & manage any situations that may arise from a reader flaking.
Oversee the Zoom Host system for the studio’s online campus. You will be tasked with managing the Zoom Host Availability calendar, assigning hosts when needed, ensuring that the Zoom Host is confirmed for their shift assignment & “checks-in” punctually. You will work together with the Senior Staff to ensure the prompt check-in of the Zoom Hosts and provide support as necessary for any issues the Zoom Host may need assistance with during the Online class.
Oversee the Support Staff system that provides vital customer service & administrative support in our operations. You ensure staff standards are met and are able to identify improvements when support staff members fall short. You oversee the support staff schedule and ensure any holes in the schedule are covered.
Verification of operational readiness for programming & rental needs means you have a thorough understanding of the studio’s physical & tech set up requirements and can troubleshoot when needed.
Hiring, Onboarding, & Training of support staff & Zoom hosts involves familiarity with job posting sites, liaising with potential applicants, scheduling & conducting interviews, understanding the onboarding process, and the coordination of the training of the new hire so they are set up for success.
Organize Monthly Meetings & Training Updates for support staff to ensure the team is all on the same page with regards to new policies, programming, & protocols. You identify gaps in the training where support staff are falling short and are able to address.

Customer Service
Excellent Customer Service Skills via email, over the phone, & in-person. You will need to know the studio’s policies inside and out and be able to convey them to actors in a polite but yet firm manner. 
Ability to Multitask in a Fast Paced Environment where you will need to juggle daily tasks from the studio’s multiple departments. You must have strong time management skills and be extremely organized. 
Self-Starter Skills are a must. You will be tasked with projects & daily tasks that need to be completed within strict deadlines, and you must be able to prioritize, organize, & sustain your own workflow.
Administrative Support for our programming team involves calling actors regarding date/time changes to events they are signed up for, following up for payment & outstanding balances, and administrative tasks involving spreadsheets, templates, & docs.
Ability to hold clear boundaries while maintaining compassion for our community.  You will be required to engage with members or instructors with big personalities and big demands. We will empower you to handle these situations with grace and confidence. 
Enforcement of studio policies & community standards means at times some difficult phone calls with members who need to receive a warning or clarification. You must be able to know the company’s policies inside & out and be able to hold firm in the company’s stance.
Ensuring customer service needs are met involves overseeing our email inbox and making sure the support staff is adequately addressing the high volume of emails. You provide assistance & guidance when needed and step-in when a particular inquiry needs escalation.

Daily Operations
Industry Confirmations for instructors is a key part of the daily operations. Work with the front of house support staff to identify instructors not yet confirmed for upcoming classes & ensure contact is made. You set reminders to ensure that these do not fall through the cracks.
Reader Confirmations is another key part of the daily operations. Work with the front of house support staff to identify readers not yet confirmed for upcoming classes & ensure contact is made. You set reminders to ensure that these do not fall through the cracks.
Zoom Host Confirmations is key to the success of our online campus. Work with the front of house support staff to identify Zoom Hosts not yet confirmed for upcoming classes & ensure contact is made. You set reminders to ensure that these do not fall through the cracks. You are able to maintain a watchful eye to ensure the Zoom Hosts have the most up-to-date roster when there are last minute signups and that they are informed with pertinent information.
Online Class Zoom & DropBox Links are what enable our live interactive online classes to operate. You have a keen understanding of Zoom & DropBox and create the Zoom meetings & DropBox requests/folders as appropriate for the Online programming coming up. You ensure that these are communicated to the actors signed up in a timely manner and that the email lists accurate information with regards to sides & any other special information for classes that do not fall in line with the usual format.
Monitor New Member Audition Intake to ensure that new member applications are reviewed in a timely manner. This requires a keen understanding of the standards for membership into the studio along with familiarity with actor resumes & performance footage. You will monitor the queue and in conjunction with other Senior Staff Members and designated NMA auditors, provide an extra set of hands when necessary. You are able to provide a second opinion when asked. 
Classroom Assignments for the studio’s in-person classes are appropriately made in alignment with the studio setup notes & requirements set by the Managing Director & Programming/Marketing Supervisor.
Liaise with rental clients to ensure quality standards are met to their satisfaction. Communicate any issues to the Office Manager & Managing Director.
Outreach & Attainment of monthly rental clients under the guidance of the Office Manager & Managing Director. Give tours of the facility to prospective rental clients.

Supplies & Service Providers
Ensure Inventory Stock & Supplies for the physical facilities & online infrastructure of the studio. You make sure that the studio never runs out of paper & the website invoice is paid.
Manage Service Providers for the studio’s physical facilities & online infrastructure including for AC maintenance, janitorial services, telecommunication providers, & facility repairs. You troubleshoot & seek assistance from service providers when needed. You proactively schedule maintenance & repairs as needed.
Write Checks for the LA studio’s in-person programming event/program industry guests, contractors & service providers for the LA studio’s facilities, as well as mail out checks as requested by the Managing Director + Programming/Marketing Supervisor.

Cross-Department Support
Assist other departments depending on the studio’s day-to-day needs. This includes possible assistance with classroom tech & facilities issues, Zoom troubleshooting for our live interactive online classes, customer service & administrative support for our office managers, programming needs, outreach for new members, as well as member engagement. 
Participate & Contribute to the Overall Marketing Strategy involves having a keen understanding of the studio’s programming calendar, enrollment trends, & being able to formulate ideas based on day-to-day needs. You will be called upon as needed to assist with marketing email copy and/or creating Instagram Reels/Content.

Supervisor
As a member of the Senior Staff, you will need to be fully versed on and able to execute the essential protocols of our operations. At certain times you will be the designated “Supervisor” meaning you will be on-point and oversee operations for all 3 campuses (New York, Los Angeles, and Online). This involves a keen understanding of our programming offerings & distinct protocols for each campus and oversight of the support staff. You understand how to provide support for our programming & rental needs across the board for all 3 campuses, whether Online or In-Person.

This could be you if…

  • You’re no longer an actor but you’d love a fulfilling career in entertainment and you love actors and the industry.
  • You are still pursuing acting, yet you’re ready for a full time, permanent position with a company connected to entertainment. Please do not apply for this role if you are looking for a gig to further your own acting career.
  • Good Humor is a HUGE PLUS!
  • Great organization skills and attention to detail is a must. In fact, you’re probably known as the ‘organized one’.
  • Excellent writing and communication skills.
  • Works well under deadlines and strong time management skills.
  • Must be comfortable working in a fast-paced environment and ability to problem-solve under pressure.
  • Ability to maintain close professional relationships with actors, talent agents, managers, filmmakers, and casting directors as a representative of the company (not for personal gain).
  • You have an interest and passion for the entertainment industry and love working with creative types including actors, casting directors, agents, managers, and filmmakers. And you are able to handle the quirks that make them mostly great but sometimes a pain 😉
  • You’re not intimidated by conveying the studio’s policies to people who expect and demand an exception to be made.
  • You are able to have the studio’s back even in front of an intimidating, A-list industry professional or an actor who is upset that you are telling them something they do not want to hear.
  • You are able to maintain cool in a high pressure, fast-paced environment where you are surrounded with big personalities in both our clients & customers.
  • You’re really into working on multi-step projects that repeat on a regular cadence – daily, weekly, monthly, quarterly, annually. The routine lights you up & you take pride in getting better at doing the same things. However, you also have the flexibility to deal with the curveballs as they are thrown at you as the entertainment industry is one of constant fluidity & last minute changes. You must be able to stay grounded in completion of your daily essential tasks while being available to troubleshoot “situations” with the team.
  • Detail, details, details! You know the details matter and you’d never dream of sending something out that doesn’t look just right. Typos & off brand ideas are a no-no.
  • No task is too big or too small for you. You’re ready to take responsibility, get your hands dirty, rally the team, and get it all done.
  • Multi-tasking is the name of your game. You keep all the plates spinning & people moving in the right direction.
  • You love following carefully laid out protocols, processes, and procedures and are able to do so in a high-pressure, fast paced environment.
  • You’re invested in your personal & professional development and want to grow in a fun, fast-paced company culture for the long term.
  • You are a team player. We all pitch-in when necessary!
  • You’re cool with trying & making smart mistakes along the way. In fact, you like to learn from them.
    IMPORTANT NOTE: as our community and programming grows and shifts together, this role too will evolve. Sometimes you might be asked to contribute in ways which fall outside the original job description. If you’re excited by the prospect of growing with us, co-creating your own role, and becoming an integral part of a creative, service-oriented, adaptable, forward-thinking team, this company is for you!

Software & Equipment
Constant Contact & Gmail to manage member communications
Slack for in-the-moment team communications
Zoom for Live Interactive Online Classes & Team Meetings
Google Docs & Sheets to keep track of programming details
DropBox for class videos & sides
Cameras, Tripods, HDMI Cords, SD Cards, and all that jazz!

To Apply:
If you’ve read this far & this sounds like a fit, click on this link to submit your application! 

If you’re an actor, we welcome your application and we ask that you only apply if you’re seeking a full time, permanent position with our organization. This is not just a gig to get industry connections. 

Process
We are accepting initial applications.

As a company, we value diversity, equity, and inclusion. We encourage people of all ethnicities, nationalities, genders, races, abilities, and sexual identities to apply.

If you’ve been chosen to move forward to the interview, you’ll be notified shortly after your application is received. If you don’t hear from us, thank you so much for applying and we will keep your application for consideration in the future!

We’ll assess the top candidates in the following weeks (depending on how many applicants we have). If chosen, we’ll invite you to do at least one assessment, a Zoom interview, followed by an In-Person final interview & work days.

To ensure we’re a great fit for each other, as the successful candidate you’ll join for a three month trial period. Near the end of the trial we’ll meet and mutually decide whether and how we’d like to continue with a longer-term arrangement.

We can’t wait to hear from you!

Call for Artists – The Other Art Fair Los Angeles Spring 2023

Now accepting applications for the 9th edition of The Other Art Fair Los Angeles, happening at Barker Hangar from March 30 – April 2, 2023. 

The Other Art Fair is a global gathering of creative thinkers, game changers and pleasure seekers sharing emerging talent and unforgettable experiences. 

Set against the backdrop of the world’s biggest cities, each of our fairs is different. We combine boundary-pushing yet always accessible artworks from over 100 independent artists like you, with immersive installations, performances and a few curious encounters. The result is an inspiring, evocative, inclusive and fun event that reframes how art can be perceived and creates lasting connections between artists and art lovers.

We’ve been dedicated to representing independent artists since 2011 The Other Art Fair and since then have worked with over 3,000 artists from more than 20 countries. We host 11 in-person fairs each year across the UK, US and Australia.

The Fair package includes a booth at a 4-day in-person event at Santa Monica’s Barker Hangar (March 30-April 2, 2023), 6 weeks promotion on our e-commerce platform, The Online Studios, pre-fair mentorship workshops, and more. Fees start at $2,175 + sales tax for the smallest booth size, which guarantees 16 linear feet of wall space. 

Applications will be accepted on a rolling basis from now through early January, however the priority deadline is December 4th. Application submission is free and simple at www.theotherartfair.com/la/applications. Don’t delay as exhibition booths are limited and will fill quickly!

For more information about The Other Art Fair and the application process, please check out www.theotherartfair.com/artists-apply/.

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