Los Angeles

Curatorial Assistant

The Curatorial Assistant performs research and project management-oriented duties while working on exhibitions, publications, acquisitions, and other curatorial projects. Duties include performing general art historical research, maintaining exhibition files and collection database (The Museum System), drafting correspondence and other texts, responding to inquiries, and serving as liaison to other Museum departments, museums, galleries, collectors, artists, and trustees. The Curatorial Assistant may also be tasked with organizing smaller exhibitions, when appropriate.

Essential Functions:

  • Assist curators with all aspects of exhibition organization and implementation including loans and loan correspondence, artist and gallery correspondence, data entry, image scanning and maintenance of digital image assets, scheduling meetings, making travel arrangements, drafting grant applications, coordinating installation photography, and developing public programming.
  • Work closely with Exhibition Production, Registration, Exhibition Management, Communications, Education and Visitor Services, and Advancement staff. Assist curators in developing exhibition planning process timelines and facilitating the flow of exhibition content information (e.g., images, checklists, floor plans, exhibition descriptions, installation plans, technical requirements, web copy, press materials) so that timelines may be adhered to.
  • Assist curators with exhibition-related didactics including object label copy,wall texts, and brochures. Coordinate external editors and translators.
  • Assist curators with exhibition-related publications including securing copyright permissions, arranging artwork photography, compiling research as directed, and copy editing and proofing. Work closely with external editors, designers, authors and other contributors, and publishers and with MOCA’s Chief of Public Engagement, Learning & Impact and Retail Department.
  • Lead exhibition tours and speak publicly about exhibitions, when appropriate.
  • Perform internet, library, and archival research for exhibitions, publications, collections, and potential acquisitions.
  • Prepare Acquisitions Reports and PowerPoint presentations for potential acquisitions; provide proposed collection information to Registrar, and work with donors and galleries as needed.
  • Develop and maintain working relationships and appropriately represent the Museum to outside organizations, collectors, artists, and others.
  • Participate in ongoing, general department administrative projects, including collection care and development of best practices and procedures, and administrative work in support of the curatorial vision of the Chief Curator & Director of Curatorial Affairs.
  • In select instances, organize modest exhibitions from the permanent collection.

 

Requirements:

  • Must possess the ability to communicate and interact well with others.
  • Excellent grammar, writing, and organizational skills.
  • Must be able to perform art historical research and effectively aid in managing exhibition projects.
  • Knowledge of contemporary art is a must, and possession of an M.A. in art history or related subject is highly preferred, as is previous museum or gallery experience.
  • Ability to use Microsoft Office including Word, Outlook, Excel, PowerPoint, Adobe Acrobat, Adobe Photoshop, Google Workspace, SketchUp.
  • Previous experience with The Museum System (TMS) database preferred.

 

Hourly Rate: $23.08 – $26.68 per hour

This position is covered by MOCA/AFSCME Collective Bargaining Unit Agreement: NO

 

Physical Demands:
While performing the essential functions of this job, the incumbent must be able to do the following: sit for extended periods; participate in art installation as needed. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required. Heavy usage of computers and phones required.

 

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

 

The Museum of Contemporary Art is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, creed, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), gender, gender identity, gender expression, age, sexual orientation, military status, veteran status or any other status protected under applicable federal, state or local laws. Our policy reflects and affirms the Museum of Contemporary Art’s commitment to the principles of fair employment and the elimination of all discriminatory practices.

 

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

Head of People

BACKGROUND & HISTORY OF THE PLAYHOUSE

 

One of the oldest and most prestigious theaters in the country, Pasadena Playhouse has been at the vanguard of theater for more than a century. 

 

Founded in 1917 by theater impresario Gilmor Brown, the Playhouse was built by and for the community, beginning with Brown’s unprecedented innovation at the time to build the campus with funds raised from more than 1,000 local citizens.  Less than a decade after inception, Brown launched the pioneering School for Theater Arts, a training ground for actors and theatermakers that came to be known as the ‘Julliard of the West’ and included notable alumni such as Gene Hackman, Dustin Hoffman and Sally Struthers.  These community innovations have always been part of the Playhouse’s DNA and, if this current generation of the Playhouse team can execute its long-term strategic plan, will be part of the Playhouse for its next century. 

 

In 2016 Danny Feldman became the theater’s Producing Artistic Director and within seven years (and a pandemic) turned the Playhouse into the best theater in Los Angeles and earned it the 2023 Regional Theater Tony Award.  During that time, he has served as both artistic director and managing director (another innovation in the performing arts), and was recently named by the LA Times as one of L.A.’s 101 most influential people and “the man who saved L.A. theater.” 

 

Under Danny Feldman’s leadership, Pasadena Playhouse continues to thrive and build on its legacy, which includes premiering works from Tennessee Williams to Eugene O’Neil, showcasing playwrights like Suzan Lori Parks and Martyna Majok, and more recently producing large-scale, Broadway-caliber musicals (Ragtime, Stephen Sondheim, Jelly’s Last Jam) in its intimate, historically landmarked home. 

 

While always keeping an eye on its history, the Playhouse is now a modern, innovative performing arts organization, and by focusing on the creation of great productions, the expansion of educational and outreach programs, the development of new plays, the creation of innovative programs, and stewarding the best theater team in the country, the Playhouse will continue to be at the forefront of regional theater for its next 100 years.

 

 

MISSION & VALUES

 

Pasadena Playhouse makes theater for everyone.  As the official State Theater of California, the Playhouse’s mission is to enrich people’s lives through theater, programs and events in order to reflect its local and state-wide communities.  With the productions and programs centered on its founding idea of being a living force in the community, the Playhouse understands the gravity of its responsibility to represent California’s diverse population and their stories, and programs each season with this at the forefront of its decision making.

 

The Playhouse’s core values include innovation, connecting people, playfulness and the reach for the extraordinary.

 

 

POSITION & RESPONSIBILITIES

 

Pasadena Playhouse is looking for an innovative and fractional Head of People (HOP) to build a meaningful, equitable work environment for a growing team here at the State Theater of California.  The HOP is a brand new position at the Playhouse (and a relatively unique move within the regional theater industry) and is emblematic of the Playhouse’s commitment to DEI and to its people.

 

This is an exciting opportunity for a builder and thought leader to help define the theater’s culture as the Playhouse enters a new phase of growth.  The HOP will work very closely with the Chief of Staff, the Producing Artistic Director and other members of leadership including Trustees and other volunteers who are experts in the field, to craft and implement a clear and cohesive organizational culture so that every team member is engaged and accomplishing their most extraordinary work.      

 

The HOP is an exempt position that will report to the Chief of Staff. 

 

The degree of fractionality will depend on the candidate’s experience.  The position is flexible and the HOP’s time may even fluctuate over the season, depending on a number of factors that could include the size of productions, the evolving department structure, and/or candidate preference.  The Playhouse sees this role as having a strong presence in the office, especially during the first three to six months of onboarding. 

 

 

 

 

 

 

Responsibilities:
 

●        Build Culture

○        Work with the Producing Artistic Director and Chief of Staff to translate organizational ‘pillars’ into culture.  Lead by example and champion DEI initiatives intended to align work environment with pillars and objectives.

○        Audit existing culture and people practices, and articulate a strategic DEI vision beginning with the permanent staff.  Develop and implement plan across departments with consistency and equity, translating organizational priorities into department, team and individual priorities. 

○        Help manage the Board of Trustees DEI committee and other ERGs.

○        Find solutions to improve intra- and inter-department performance.

○        Help build HR oversight of the production community, establishing best practices and expanding the Playhouse’s reputation as an artist-centric company.

○        Eventually incorporate DEI strategy into production and other external communities, including potentially audiences, the donor community, etc.

 

●        Cultivate and Steward Talent

○        Employ data-driven strategies to increase engagement and retention. 

○        Develop a company-wide system of career roadmapping for all team members, incorporating innovative professional development opportunities.

○        Update the Playhouse’s performance management system to align with the Playhouse’s overall values, career roadmapping and departmental needs.

○        Work with leadership to understand and define the Playhouse’s talent strategy, particularly around recruiting priorities, succession planning and implementing best practice interview and hiring processes.

○        Overhaul and innovate on the Playhouse’s employee benefits in order to be an industry leader.

○        Build the best onboarding process in nonprofits.

 

●        Employee Relations

○        Lead policy development and decision-making around conflicts, disputes, discipline and investigations.

○        Serve as the expert and sounding board, providing advice, counsel and support to team members on HR best practices, policies, promotions and discipline.

○        Collaborate with Playhouse leadership to design organizational structure and oversee management of roles and job descriptions.

○        Research and design an equitable compensation structure, including titles, bands and benefits.

 

 

●        Administration of HR

○        Stay up to date and ensure compliance with state and federal requirements, labor laws and safety regulations.

○        Manage employee handbook and all personnel files.

○        Manage workers compensation program and act as the main point of contact.

○        Conduct exit interviews and build the best offboarding process in regional theater.

○        Respond to subpoena requests and payroll verifications.

 

 

Qualifications/Experience:

 

●        5-7 years experience in people/talent operations or management.

●        Deep experience managing and leading DEI initiatives and acting as a change agent embedding programming into culture.

●        Proven track record of building and/or improving organizational culture, policies and systems, with the ability to both set vision and execute.

●        Experience in the performing arts and with actors unions is a significant plus.

●        Demonstrated success mediating/resolving complex employee relations while exercising outstanding judgment and discretion.

●        HR certifications preferred.

●        Proficiency in G-Suites and Microsoft applications.

 

Competencies:

 

●        Reaches for the extraordinary.

●        Innovation.

●        Prefers building and improving, rather than the status quo.

●        Kaizen and growth mindsets.

●        Highly proactive.

●        Collaborative style.

●        Strives for consensus.

 

 

 

WORKING CONDITIONS

 

The Head of People is an in-office position in Pasadena, with some flexibility around remote time.  Must be available and on-call for the occasional, urgent HR issue. 

 

There are no major sources of discomfort in the office and the Playhouse is a standard environment with regular exposure to screens.  The noise level in the work environment is usually quiet.  Reasonable accommodations may be made to enable individuals with disabilities to perform core functions.  The HOP is occasionally required to lift or move up to 15 pounds.

 

The Playhouse maintains a positive environment for employees and is an Equal Opportunity Employer.

 

 

COMPENSATION

 

The salary for this position is $75,000 and the benefits package includes medical, dental, life insurance coverage, vision, PTO and a 403(b) plan.

 

How fractional this position will be will depend on the candidate’s experience, qualifications and efficiency. 

 

 

HOW TO APPLY

 

Research shows that members of underrepresented groups often apply to jobs only if they meet 100% of the qualifications.  The Playhouse recognizes very few individuals ever meet 100% of the qualifications for any given role; therefore it encourages candidates with some or most of the qualifications to apply.

 

Please email a cover letter and resume in one PDF (other file formats will not be opened) to jobs@pasadenaplayhouse.org with “HOP” in the subject line.

Production Coordinator

 

Job Title: Production Coordinator

Department: Production

Reports to: Technical Director/Production Supervisor and Associate Producer

 

About the Playhouse: Pasadena Playhouse makes theater for everyone.  As the official State Theater of California, our mission is to enrich people’s lives through theater and programs to reflect its local and state-wide communities.  Founded in 1917, the Playhouse understands the gravity of its responsibility to represent California’s diverse population and their stories, and we program our season with this at the forefront of our decision making.

 

Under the leadership of Producing Artistic Director Danny Feldman, the Playhouse presents a full season of artistically innovative productions and engaging educational outreach activities to nearly 150,000 Southern California residents annually in two spaces: the 643-seat main stage theater and the 99-seat flexible Carrie Hamilton Theater.  By focusing on the creation of great productions, the expansion of educational and outreach programs, the development of new plays, and the creation of innovative programs, the Playhouse will continue to be a leader in the industry.

 

About the Position: Pasadena Playhouse is looking for a Production Coordinator who will lead the production process on all Theater for Young Audiences and second stage productions and provide support for Pasadena Playhouse Mainstage productions.  Working in close partnership with the Associate Producer and Technical Director/Production Supervisor, the Production Coordinator will ensure clear communication between all production departments, design teams, show crew, and Playhouse staff.   

 

 

Responsibilities:
 

TYA Production Leadership: 

Oversee all technical aspects of TYA productions.
Identify outside scene shops and bid out scenic build as needed
Schedule and manage load ins and any necessary on-site building.
Hire and manage crews for all build, load-in, and run crew needs.
Ensure that all TYA productions have the technical support needed throughout the run.
Manage TYA production budgets and regularly communicate concerns to Associate Producer. 
 

Mainstage Production Support: 

Maintain PPST Production Calendar (in multiple formats) and ensure that design deadlines and build/load-in schedules are communicated to creative teams and Playhouse staff. 
Assist with management of labor and materials budgets for mainstage productions and departmental maintenance in partnership with Associate Producer and Company Manager.
Oversee mainstage run crew schedules with Technical Director/Production Supervisor approval.
Communicate with all designers about technical issues and budgets throughout the design and production process as requested by Technical Director or Associate Producer. 
Update and Maintain PPST Technical Info guide and drafting, including all inventory lists, ground plans, and rep plots. 
Supervise full-time Producing Assistant 
Create and maintain PPST Production Handbook for crew and design teams.
Participate in the Mainstage designer hiring/contracting process as requested by Associate Producer. 
Oversee all production crew onboarding and approve weekly time sheets.
Responsible for reading show reports, rehearsal schedules, and production calendars. Follow-up on applicable details/notes and communicate information to supervisors and staff as appropriate.  
Be onsite for performance calls as needed
 

General Maintenance:

Keep an up-to-date inventory of production equipment and supplies.
Ensure rehearsal rooms, production workspaces, and tech tables are properly stocked. 
Work with Facilities Manager to ensure mechanical, electrical, and ventilation systems are working properly.
Assist with set up of PPST events as needed (Gala, Carrie risers, etc).
 

 

Qualifications/Experience:

●        3-5 years of professional experience in Theater Production

●        Work Evenings and Weekends

●        Google Suite and Microsoft systems proficiency

●        Vectorworks proficiency

●        Additional Theatrical Software is a plus, but not required

●        Valid Driver’s License

●        Ability to work long hours

 

Competencies:

●        Creative Problem Solving

●        Focus on Diplomacy

●        Collaborative style

 

Working Conditions: There are no major sources of discomfort, and the Playhouse is a standard office environment with regular exposure to video terminal displays.  The noise level in the work environment is usually quiet.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The Production Coordinator is occasionally required to lift or move up to 50 pounds.

 

Compensation: Compensation is $70,000-$75,000 (Full Time, Exempt).  Benefits package includes medical, dental, life insurance coverage, vision, PTO and a 403(b) plan. 

 

How To Apply: Research shows that members of underrepresented groups often apply to jobs only if they meet 100% of the qualifications.  The Playhouse recognizes very few individuals ever meet 100% of the qualifications for any given role; therefore, we encourage candidates with some or most of the qualifications to apply.

 

Please email a cover letter and resume in one PDF to production@pasadenaplayhouse.org with “Production Coordinator” in the subject line.

 

Application Closes on September 1, 2024

 

We work to maintain a positive environment for our employees, where people can learn, grow and thrive with the company. We strive to provide a collaborative, creative, transparent workplace where each person feels encouraged to contribute to our processes, decisions, planning and culture.   Pasadena Playhouse is an Equal Opportunity Employer.

 

Program Manager

JOB POSTING

Job Title:             Program Manager                

Reports To:         Associate Program Director

Supervises:         Approximately 10-15 Teaching Artists employed by ACTA and a Reentry Program Coordinator

Status:                  Exempt, Full-time

Location:              Hybrid Remote with regular onsite activities in S. California

Posted:                August 5, 2024.

Deadline:             Position open until filled. ACTA will begin reviewing applications on September 5, 2024

Salary Range:     $68,855-$92,091

THE ORGANIZATION

The Alliance for California Traditional Arts (ACTA) supports the health, vibrancy, and evolution of the State’s diverse cultural traditions through advocacy, public programs, grant making, and connections for folk and traditional artists. Recognized for its culturally competent leadership, intellectual capital, and excellence in program administration, ACTA was founded in 1997 by an alliance of traditional artists, cultural workers, and arts administrators. Since then, ACTA has grown into a $5+ million, statewide organization headquartered in Fresno, with field offices in Los Angeles and San Francisco and remote staff located in various parts of the state.

JOB SUMMARY

ACTA’s Executive Director serves as its Chief Program Director, working in tandem with a team of associate program directors and program managers to implement the organization’s various statewide programs from field offices around the state. In addition, individual sites may produce more locally-focused programs. This structure––as a statewide organization with multiple sites, multiple programs both local and statewide, and a variable funding base––requires flexibility, a high degree of collaboration among and between program staff, and the capacity to prioritize as deadlines and programs shift.

All ACTA Program Managers are:

  • Involved in program design, budgeting, and monitoring expenses
  • The chief program implementer, working in close collaboration with colleagues
  • Capable of supervising others
  • Required to travel, think holistically about programs statewide, and work cross-programmatically
  • Participants in the raising of funds and the evaluation of and reporting on program implementation
  • Regularly prioritize their own work and the work of others based on the organization’s mission and the needs of a variety of programs and program deadlines

PROGRAM FOCUS

This program manager runs a series of programs integrating the traditional arts into health equity through regional work in greater Los Angeles, and neighboring counties. These programs are driven by ACTA’s longstanding commitment to social justice, restorative practices, and healing from trauma in the state’s historically neglected populations, including low-income, people of color, and other aggrieved communities.

 

The program manager works across a suite of health equity programs that includes managing teaching artists working in carceral and re-entry settings and facilitating participant progress toward the program goals of enhanced mental health, improved relationships, and personal growth. Another program focus includes working in community settings (currently situated in the Antelope Valley and Los Angeles) and with traditional artists to effect systems change. This work involves participatory cultural asset mapping, community organizing, curation, and program production.

JOB DUTIES

  • Trains, coordinates, and provides ongoing support to teaching artists and other traditional artists, assisting with recruitment and curation of new artists, classes, and programs
  • Serves as primary liaison with prison or host site administration
  • Assumes all ongoing administrative and reporting tasks for the programs
  • Conducts site visits to document, evaluate, and build relationships with artists and administrators
  • Assists and works with supervisor on program planning and implementation of other ACTA health equity programs as needed
  • Organizes and facilitates meetings in community and organizational settings
  • Collaborates with other program staff to curate and produce public programs as assigned
  • Provides written reports, program descriptions, and program evaluations
  • Facilitates contracts with external consultants for commissioned research, evaluation and/or publication projects as appropriate
  • Represents ACTA in the field, on panels, and at field meetings locally, regionally, and nationally, as necessary
  • Takes the initiative to design and implement convenings
  • Identifies and/or develops content for media distribution that highlights and educates the general public
  • Other duties as assigned

SKILLS, QUALIFICATIONS, AND ATTRIBUTES NEEDED

  • Minimum 5 years of work experience or other relevant experience (e.g., community-based arts, community organizing, applied anthropology, public folklore, social work, public administration) OR 3 years of relevant work experience combined with a Bachelor’s Degree in a relevant or allied field.
  • A demonstrated commitment to racial and cultural equity, social justice, and ACTA’s mission
  • Excellent writing, documentation, event production, organizational, and communication skills
  • Dynamic, self-motivated individual who has that needed nonprofit breadth of both a big picture perspective and capacity to implement in the weeds
  • A people person skilled at managing relationships with individuals and organizations
  • Ability to build consensus and work effectively within a cross-departmental team
  • Ability to travel as needed statewide, and occasionally to national meetings
  • Fluency in other languages besides English, membership in traditional communities, arts training or cultural practice, lived experience of diverse cultural traditions, and prior experience working with artists, are all pluses
  • Prior experience working in carceral settings and with systems-impacted populations a plus

EQUAL EMPLOYMENT OPPORTUNITY
ACTA is fully committed to Equal Employment Opportunity and to attracting, retaining, developing, and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.

SALARY

The salary for this position will be dependent on experience. All ACTA salaries are benchmarked to Fair Pay California Nonprofits. ACTA’s pay range for this position is $68,855-$92,091. Excellent benefits are provided including medical, dental, FSA plan, life insurance, 403(b) retirement contribution, and paid sick days, vacation, and holidays.

TO APPLY

Send a letter of interest outlining the skills and experience that make you a good candidate; your resume; and the names, addresses​,​ and telephone numbers of three references to: jobs@actaonline.org. Reference Program Manager in the subject line. 

Please provide a relevant writing sample, an explanation of what it was written for, and who else was involved in the writing or editing. In addition, please indicate the date of your earliest availability and whether we need to keep your application confidential.

DEADLINE

Position open until filled. ACTA will begin reviewing applications on September 5, 2024.

Upside Down Gallery: Call for Commission

Upside Down Gallery is commissioning local Los Angeles artists to reflect on the deep darkness that existed before the beginning of time. The concept of “Formless and Void” (תהו ובהו) comes from the first page of the Torah, and it refers to the state of primordial chaos before creation. The vision is to depict the deep darkness of the chaos permeating our world as a way of memorializing the atrocities of October 7 and the tragedies that followed. War and destruction are acts of “de-creation”. Why does God permit these acts of de-creation, allowing the world to slide back into chaos?

Within the reality of this darkness is the suggestion that even in that primordial state of chaos, the universe was pregnant with potential for new life and creation. Out of that space of nothingness came everything. The suggestion is that out of death, new life may come.

Upside Down invites artists to submit qualifications for this upcoming art exhibition. Selected artists will receive an honorarium up to $1000.

 

The exhibition will run from October 19th to December 13th, 2024 with an opening reception. 

More information at upsidedown.com/formless-and-void 

 

Director of Finance and Operations

Position Title: Director of Finance and Operations 
Reports to: Chief Executive Officer (CEO)
Classification: Exempt
Status: Full-Time
Department: General Operations
Location: Hybrid (remote with regular in-person activity required)
Salary Range: $95,000- $110,000
Start Date: September 2024

About Arts for LA
Arts for LA (AFLA) activates artists and organizations and leads communities to advocate for an equitable, healthy, and creative Los Angeles region through the arts. 

Description
AFLA seeks a full-time Director of Finance and Operations. The Director of Finance and Operations provides strategic leadership and vision to finance, budgeting, and information technology operations. They oversee all accounting functions, ensure accurate and timely program monitoring and annual audits, and provide regular financial reports to the staff and Board of Directors. The Director of Finance and Operations serves as liaison to the Board of Directors Finance and Audit Committees and as a trusted collaborator and thought partner with the CEO and Senior Leadership Team. This is the ideal position for an experienced mission-driven finance leader (e.g., Controller, Director of Finance) ready to take the next step in their career. This person will continue to build and execute the financial processes and systems and operational processes and systems of AFLA in partnership with the CEO.

Roles & Responsibilities

Finance Management

  • Manages and oversees all financial operations including but not limited to accounting, forecasting, budgeting, payroll, investments, grants management/ invoicing, and scenario planning to safeguard the ongoing sustainability of the organization.
  • Ensures all financial operations comply with local, state, and federal laws; updates finance policies as needed and provides training to relevant staff to ensure compliance. Manages internal controls, conducts internal audits and reconciliations to identify any gaps or red flags.
  • Ensures all required filings (including but not limited to payroll taxes; sales & use tax; property tax, forms 990, 199, RRF-1, etc.) are timely and accurate.
  • Participates in organizational revenue planning and development of grant budgets, optimization of resources, identification of areas of risk and potential solutions to mitigate them.
  • Ensures there are documented up-to-date standard operating procedures to support implementation of the finance function in accordance with accounting standards.
  • Oversees all agency banking activities and actively manages cash flow to meet organizational needs. Alerts the CEO to any potential shortfalls and to plan alternatives.
  • Serves as primary contact for independent auditors to ensure annual audit is completed timely; cooperates with funder audits and prepares corrective action plans, if needed.
  • Prepares monthly financial reports and periodic forecasts for the organization overall and for individual programs/functional areas; develops and presents quarterly and ad hoc financial reports for the Finance Committee and Board of Directors.
  • Oversees preparation of financial reports required for funders in cooperation with the development team; ensures that complete and accurate cost reimbursement and fee for service invoices are submitted timely.
  • Develops an investment policy statement (IPS) and monitors, tracks, and reports on investment performance monthly, quarterly, and annually.
  • Monitors grant spending to ensure compliance with grant requirements, applicable codes of federal regulations, or other oversight bodies to ensure satisfactory audits and avoid disallowed costs. Prepares final budget reports for grants.
  • Leads preparation of annual program and organizational budgets in partnership with Executive and Senior Leadership teams.
  • Serves as a member of the Senior Leadership Team and serves as liaison to AFLA’s Finance and Audit Committees and the Board of Directors. Provides input on organizational strategy and is responsible for achieving relevant strategic goals.
  • Leads implementation of accounting, payroll, and timekeeping software.
  • Processes the staff’s health care payments and Cal Savers.
  • Manages accounts payable and receivables; processes vendor invoices and payments.
  • Performs other duties as assigned.

Operational Management

  • Drafts and implements vendor contract agreements and other contracting protocols for guest artists, vendors, contractors, consultants, etc.
  • Manages the AFLA’s CRMs as needed to ensure they’re up-to-date and in compliance; ensure data integrity, uniformity, maintenance, input, and integration across all systems.
  • Supports adequate reporting around performance and execution against organizational goals and objectives.
  • Is responsible for computer systems administration, including the server, networking, and workstations, both in-house and remotely as well as supervises computer consultants.
  • Ensures compliance with regulatory and governmental agencies’ requirements.
  • Supports the implementation of AFLA’s 2022 – 2026 strategic plan and mid-year organizational goals checkpoints.
  • Supports the organization’s major annual projects/events:conferences, collective impact work, virtual programming, etc as needed.

Organizational Leadership

  • Provides strategic leadership and vision to the Finance Department and oversees all accounting functions, ensures accurate and timely program monitoring and annual audits, and provides regular financial reports to the Board of Directors.
  • Works with the Director of Development to manage AFLA’s financial and development database entry and reconciliation processes.
  • Shares in the day-to-day operations of the organization as it relates to the duties of the position or as in the normal course of the running of the office as do the other staff members (i.e. logistics etc.).

Supervisory Responsibility
This position oversees finance contractors, outside accountants, and the auditors.

Eligibility
Ideal candidates should hold the following qualifications and experience:

  • Bachelor’s degree in accounting or related field is required. MBA or related Master’s degree is highly desired.
  • Minimum 5-7 years proven track record as a nonprofit CFO, Controller, or Director of Finance (or comparable work experience) with deep understanding of nonprofit accounting principles, cost allocation practices, grants management, and oversight of government funding required.
  • Expert level QuickBooks Online and Microsoft Excel is essential.
  • Experience implementing and using Gusto or other payroll/time and attendance platforms.
  • Proficient with cash flow management, budgeting, financial analysis and reporting, investment management, accounting functions and payroll.
  • Proficient with translating complex financial concepts to individuals at all levels, including finance and non-finance personnel and Board members.
  • Demonstrated excellence in organizational, managerial, and communication skills.

Preferred, but not required skills

  • Awareness of Los Angeles arts community and local government structures.
  • Bilingual applicants are encouraged to apply.

Qualifications

  • California state driver’s license and ability to use own car for travel.
  • Demonstrated ability to work effectively with people and organizations of diverse backgrounds and political viewpoints.
  • Understanding and supporting the values, mission, and goals of AFLA.

Work Environment
This job operates in a hybrid work-from-home and professional office environment.

Travel
This position requires local travel, as well as occasional travel within the state of California. 

Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are M-F from 9:00am- 5:00pm, with some weekend and evening hours required.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Compensation
Full-Time position – Starting salary range $95,000 – 110,000 dependent on experience. Benefits include health, vision, and dental care, CalSavers option, co-share working space, and gym membership.

How to Apply
Submit resume, cover letter, and list of contact information for three references to operations@artsforla.org with the subject line: “Director of Finance and Operations” no later than August 14, 2024.

AFLA is an equal employment opportunity employer and we strongly encourage diverse candidates to apply. AFLA does not discriminate on the basis of race, color, religious creed, sex (including pregnancy), gender, national origin, ancestry, citizenship, age, medical condition including genetic characteristics, mental or physical disability, veteran status, marital status, sexual orientation, gender identity, (including transgender status), weight, height, linguistic characteristics (such as accent and limited English proficiency, were not substantially job-related), citizenship status, or any other basis prohibited by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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