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Development Associate

Development Associate
Full-Time/ Non-Exempt

As the national repository of Japanese American history, the Japanese American National Museum (“JANM”) creates groundbreaking historical and arts exhibitions, educational public programs, award-winning documentaries, and innovative curriculum that illuminate the stories and the rich cultural heritage of people of Japanese ancestry in the United States. An Affiliate of the Smithsonian Institution and AAM accredited, JANM is recognized as one of the nation’s premier cultural museums. Located in the historic Little Tokyo/Arts district in downtown Los Angeles, conveniently located across from the Little Tokyo stop for the Metro light rail line A & E station.

The Development Associate position supports the Development office by providing administrative support to the development team members. The Development Associate also responds to constituent inquiries via phone, email, and in-person. Development Associate will also assist with development events, including the annual benefit, and provide event support to ensure the ability to meet annual fundraising goals and serve the organization’s mission.  

Bachelor’s degree or equivalent combination of education and experience. Previous work with museums, non-profit, academic or cultural organizations; experience in a fundraising environment preferred. Minimum two years’ experience assisting with event logistics, including planning and execution. Willingness to learn and apply new skills. Ability to multi-task and prioritize. Ability to work well under pressure to meet deadlines. Excellent organizational skills and be detail-oriented. At least two years of experience working with databases and data entry. 

Requires occasional evening and weekend hours to support museum functions and events. Experienced with MS Office, Google Calendar, Gmail, and CRM /Altru preferred. Professional phone manner is essential. Demonstrated commitment and flexibility in order to ensure a high level of quality service. Knowledge of Japanese surnames, and familiarity of Japanese American/Asian American history and culture a plus. Criminal background and credit check is required. Requires up to date COVID-19 vaccination with bivalent booster.

Visit http://www.janm.org/jobs/ for full JD and application form. $17.00-$19.00/hour DOE. No paid relocation. EOE.  

Benefits: EE Medical, Dental, Life Insurance, optional vision, ERISA 403(b) retirement with matching after 1 year, FSA, 17 paid holidays, sick time and 2 weeks’ vacation time; contributing level museum membership, on-site parking, discounts in museum store and at on-site Chado tea room.

Submit: Cover Letter, application form, and resume with references

Japanese American National Museum

Attn: Human Resources

Re: Development Associate

100 N. Central Ave, Los Angeles, CA 90012

Email: hr@janm.org  

No Phone Calls Please

Application Deadline: August 25, 2023 before 5:00pm

Advancement Events and Database Manager

The Skirball Cultural Center seeks an enthusiastic, creative, and competent team player to serve as Advancement Events and Database Coordinator. Reporting directly to the Vice President of Advancement, this full-time position is responsible for the planning and management of Skirball donor and member cultivation events, as well as coordinating private events hosted by existing and prospective donors. This position is also responsible for database maintenance, including guest list generation, event attendance reporting, and documenting donor engagement. This position requires strong attention to detail as well as the ability to regularly interface with the Skirball’s donors and members to help the Advancement team achieve its fundraising goals.

This position will require regular on-site work to support the operations of the Advancement department and manage on-site donor and member cultivation events. This position will regularly require evening and weekend work. Qualified candidates must have an adequate home office for periodic remote work.

Starting salary range: $29–31 per hour

Responsibilities

Event Planning and Management

  • Plan, coordinate, and manage monthly donor cultivation events hosted on-site and virtually by the Advancement department
  • Develop and maintain invitation lists, track RSVPs, respond to reservation inquiries, and create seating charts
  • Assist in the development and editing of invitations and related event communications
  • Assist with donor and member cultivation and stewardship
  • Work closely with the Skirball’s Hospitality and Private Events team to prepare, review, and submit event orders, secure room reservations, create floor plans, develop event menu and flow, and develop creative themes for events
  • Conduct weekly review of the Skirball’s event calendar to identify opportunities for Advancement introduction; deliver public welcome remarks; liaise with Hospitality team to provide Skirball and Advancement marketing materials
  • Liaise with the Public Programs department to successfully plan and develop donor stewardship events related to public programs and exhibitions
  • Coordinate invoices, check requests, and vendor payments related to events
  • Manage meetings as requested, take/distribute notes, assist with organization and distribution of event information in a timely manner
  • Stay apprised of Los Angeles cultural calendar to identify dates for Advancement cultivation events
  • Serve as liaison to Hospitality team
  • Oversee volunteers during donor cultivation events
  • Assist in monitoring and preparing annual Advancement event budget
  • Donor and Member Support
  • Be a knowledgeable representative of the Skirball Cultural Center’s mission and history
  • Provide excellent service to members, donors, and key partners in person and via phone/email
  • Contribute to the Advancement department’s fundraising and membership goals

Donor Database Management

  • Administer invitation lists in Altru
  • Manage invitation distribution, track RSVP lists, create seating charts, and oversee event details in various event management platforms
  • Maintain Altru database clean-up
  • Prepare and manage various Altru event activity reports and queries

Qualifications, Experience, and Attributes

  • 5 years of successful experience in event planning and management; experience working in a development department for a nonprofit preferred
  • Highly creative and strategic in developing engaging and productive donor cultivation events
  • Excellent customer service skills and experience interacting with donors/high-profile clients
  • Undergraduate degree in business, communications, fundraising, or similar field, and/or equivalent experience
  • Excellent IT tool proficiency and demonstrated ability to utilize Office 365 applications, Altru or similar donor database software, FileMaker Pro, Zoom, and event management platforms
  • Strong organizational skills and the ability to multi-task
  • Detail-oriented with excellent editing and data entry skills
  • Proficiency navigating online directories and databases, conducting prospect research, preparing donor/client profiles
  • Friendly, outgoing demeanor and a team player
  • Demonstrated commitment to the Skirball’s mission to welcome the stranger and help build a more just society

Please send resumé and cover letter, preferably by email, to:

Human Resources
Re: Advancement Events and Database Coordinator
Skirball Cultural Center
2701 N. Sepulveda Blvd.
Los Angeles, CA 90049
hr [at] skirball.org

Job Type: Full-time

Salary: $29.00 – $31.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Vision insurance 

Schedule:

8 hour shift
 
Work Location: In person

Advancement Communications Manager / Grant Writer

Job description
The Skirball Cultural Center seeks an Advancement Communications Manager for its Advancement department. This full-time position reports to the Vice President Advancement. The Advancement Communications Manager is a vital member of the Advancement team, responsible for compelling writing and communications pieces that are responsive to Skirball priorities and funding requirements. The Advancement Communications Manager will contribute to the Skirball’s robust fundraising efforts with philanthropists, foundations, corporations, and government entities, inspiring their impassioned support for the Skirball’s mission, social justice, the arts, and education.

Starting Pay: $70,000 per year

Writing/Communications Responsibilities

  • Develop grant proposals, reports, budgets, and necessary supporting materials
  • Gather and analyze data and information to support grant and report preparation
  • Write major donor acknowledgments and correspondence
  • Develop and design exhibition/program prospectuses and other Advancement communications pieces
  • In collaboration with colleagues in other departments, clarify priorities, goals, and objectives for impactful proposals
  • In collaboration with the Membership Manager, assist with writing membership promotions and materials

Advancement Responsibilities

  • Assist Vice President of Advancement in maintaining excellent communications, relationships, and networks with donors and funder contacts
  • Maintain the grants calendar to monitor application processes, deadlines, reports, and grant compliance
  • Research available grants from diverse sources of funding
  • Initiate and develop relationships with potential new funding sources and attend meetings when appropriate
  • Maintain records in donor database, completing prospect plans and recording proposals and acknowledgments
  • Attend grant writing, fundraising, and donor database webinars/workshops
  • Participate in major donor cultivation events and Skirball-wide programs
  • Work evenings and weekends on occasion and as requested to represent the Skirball at community events

Qualifications, Experience, and Attributes

  • Three years successful nonprofit grant writing experience
  • Undergraduate degree in English, communications, fundraising, or similar field and/or equivalent experience
  • Excellent computer skills and demonstrated ability to utilize Office 365 applications and Altru, or equivalent donor database software
  • Skilled in graphic design and demonstrated ability using different design software; Abode InDesign proficiency a plus
  • Demonstrated commitment to the Skirball’s mission to welcome the stranger and help build a more just society

Please send resume and cover letter, preferably by email, to:

Human Resources
Re: Advancement Communications Manager
Skirball Cultural Center
2701 N. Sepulveda Blvd.
Los Angeles, CA 90049

 

Job Type: Full-time

Salary: From $70,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Vision insurance

Work Location: Hybrid remote in Los Angeles, CA 90049

Payroll Specialist

Job Title:                    Payroll Specialist

Department:            Payroll

Reports to:                Payroll & Benefits Manager

FLSA Status:            Full-time, Exempt

Pay Scale:                  $65,000 – $72,000

Schedule:                  Eligible for Hybrid Schedule after completing training period

 

Summary:

The Payroll Specialist provides support to the Payroll & Benefits Manager. The Payroll department is responsible for processing payroll for over 300+ staff, faculty, and student workers. This position supports the Payroll & Human Resources Departments and works independently on special projects. Assignments may vary according to the school’s business needs.

 

Essential Duties and Responsibilities:

  • Assist in the bi-weekly payroll process via ADP Workforce Now (WFN). Process includes: Preparing payroll information and updates, reviewing online timesheets, processing employee changes, providing Payroll & Benefits Manager with all updates
  • Track and enter in ADP WFN: employee vacation, sick leave, other PTO and LOAs
  • Contact various department supervisors regarding any missed employee ADP WFN digital timesheet entries and make adjustments as needed
  • Assist employees with daily questions regarding their payroll, ADP WFN password and username, etc.
  • Perform daily payroll department operations
  • Work with Human Resources and/or Academic Affairs to obtain changes that may affect payroll, such as: salary/rate, department, title changes
  • Work with Financial Aid office to process and maintain accurate work hours for work study students
  • Assist with employee and work study data entry in various systems
  • Administer ADP Time & Attendance training to new and returning work study students
  • Assist work study students with payroll issues
  • Follow up on stale-dated employee paychecks
  • Assist Payroll & Benefits Manager with verifying and gathering data for annual reporting of 1095, 5500, 401k Audit and W-2
  • Run reports and generate data as needed to support the Payroll department
  • Maintain consistent and organized digital and hardcopy Payroll files, records, and databases
  • Assist Payroll & Benefits Manager with various research projects and/or special projects
  • Assist with monthly payroll and benefit deductions related invoices and statements
  • Assist with the termination process, including gathering information for final check
  • Assist Payroll & Benefits Manager with various administrative duties, including filing and data entry
  • Assist the Chief Finance Officer organize information for quarterly meetings of the Board of Trustees, and submissions for the Board meeting report
  • Research and answer frontline employee requests, including, but not limited to, payroll, paycheck deductions, and paycheck issues, and redirecting employees to appropriate contacts if necessary
  • Deliver high employee service by offering solutions and effectively problem-solving questions or concerns raised by employees
  • Keep apprised & updated on new Payroll regulations, company policies and procedures
  • Other duties as assigned

 

Qualifications:

  • Bachelor’s degree in Business Administration or Human Resources
  • A minimum of 2-4 years’ experience as an HR or payroll assistant and or office administrative role
  • Experience working with ADP Workforce Now required
  • Ability to process and manipulate spreadsheets of data, including exporting and importing form ADP Workforce Now payroll system
  • Highly proficient in using intermediate to advanced functions in Microsoft Excel (use of Pivot Tables, VLOOKUP, IF MATCH, INDEX MATCH, etc.)
  • Experience with both exempt and non-exempt employees (300+)
  • Strong knowledge of federal and state regulations
  • Must be able to handle confidential information and interact with all levels of faculty, staff, and students in a professional manner 
  • Listen and communicate clearly and concisely, both orally and in writing
  • Must have high attention to detail, able to work independently
  • Knowledge of payroll rules is highly preferred
  • Proficient in Word and Outlook
  • Ability to work with many different personalities
  • Exceptional follow-through, attention to detail and good with numbers
  • Extremely flexible, highly organized, and able to easily shift priorities
  • Experience working in a creative or educational environment is preferred
  • Proactive, bright, and innovative individual who demonstrates good judgement
  • A “can do” customer service attitude
  • Ability to prioritize, multi-task and work efficiently

 

 

COVID-19 Campus Exposure Prevention Policy:

SCI-Arc is committed to providing a comprehensive education to new and returning students in a safe environment. The SCI-Arc campus requires that students, staff, and faculty are either fully vaccinated or required to wear a mask while indoors. Fully vaccinated is defined as two weeks after the second dose in a two-dose vaccine or two weeks after one dose in a single dose vaccine.

 

We offer a great benefits package with medical, dental, vision, 401(k) and paid time off.

 

SCI-Arc is an Equal Opportunity Employer that Values Diversity.

Performing Arts Grants from City of Culver City

Notice of Funding Availability and Applications for Culver City Performing Arts Grant Program

Grant guidelines and applications for 2024 performances are available

The City of Culver City offers grants for dance, music and theatre performances. Under the purview of the Office of Economic and Cultural Development and the Cultural Affairs Commission, the Performing Arts Grant Program is designed to support local arts organizations and provide enriching and accessible cultural opportunities for the city’s community, including residents, businesses, and visitors.
Performing arts organizations of all sizes are encouraged to apply. To be eligible for consideration, applicants must have a mission that is focused on performance, be based in Los Angeles County, and be a current 501(c)(3) organization or have an agreement with a fiscal receiver. Public performances from January to December 2024 are eligible to apply.  

Grant workshops are available for all organizations and artists that are interested in applying. Email cultural.affairs@culvercity.org to attend an upcoming workshop.

Award Amounts and Matching Funds: The City Council has allocated funding for this program from the Art in Public Places Program’s Cultural Trust Fund. The amount of grant funding available is dependent upon the total deposits made into the City’s Cultural Trust Fund each fiscal year. There is a current grant limit of $15,000 per organization, and applicants must provide matching funds that are equal to, or greater than, their requested grant amount. 

Arts Manager I (Preservation Manager)

Preservation Manager
Part-Time (20 hours per week)
Pay Rate: $33.00 per hour (City classification: Arts Manager I)
Hollyhock House is a historic house museum and Los Angeles’ only UNESCO World Heritage site. Located
at 4800 Hollywood Boulevard in Barnsdall Art Park, it is operated by the City of Los Angeles Department
of Cultural Affairs.
Preservation and restoration of the Frank Lloyd Wright-designed structures and landscape is ongoing.
Current and upcoming projects include transformative work on the Residence A guest house (set for
completion in late 2024), showcase landscape features, and Hollyhock House bedroom-wing interior
finishes and building systems.
Job Description:
Reporting to the Site Director & Curator (Arts Manager II), the Preservation Manager (Arts Manager I)
contributes to research, content development, collections management, and project coordination with a
focus on preservation and restoration of the historical structures and collections in Barnsdall Art Park.
Key responsibilities for the Project Curator, Preservation include the following:
 Conducts research on the site and its structures, furnishings, and collections
 Makes recommendations and manages restoration and maintenance projects
 Maintains digital records on restoration and preservation projects and prepares associated
reports
 Assists with object and archival collections management
 Conceives and executes interpretive programs and resources for the public, volunteer docents
and staff
 Assists with administrative tasks as needed: supply sourcing and ordering, correspondence, and
updates to printed and digital materials
 Works effectively as part of a team
Requirements:
1. Three years of full-time paid experience as a program administrator or director of an
organization responsible for supervising staff and for coordinating, developing, and
implementing:
 Fine arts, digital media arts, visual arts, folk arts, performing arts, or cultural activities and
programs; OR
 Programs and activities involving public arts, or cultural activities and programs; OR
 Grant writing, fundraising, public relations, and/or marketing campaigns for arts, cultural, or
educational institutions or programs/ activities; OR
2. A bachelor’s degree from a recognized four-year college or university in Arts History, Art
Administration, Architecture, Business Administration, Cultural Studies, Historic Preservation,Marketing, Communications, English, Non Profit Management, Public Art, or various artistic
disciplines such As Music, Theater, Dance, Film, Design, Digital or New Media, Fine Arts,
Literature, or Folk and Traditional Art; AND two years of full-time paid experience coordinating a
program which involve the activities described in requirement #1; OR
3. A Master’s degree or Artist Diploma or Arts Certificate from a recognized conservatory, college
or university in Arts History, Art Administration, Architecture, Business Administration, Cultural
Studies, Historic Preservation, Marketing, Communications, English, Non Profit Management,
Public Art, or various artistic disciplines such as Music, Theater, Dance, Film, Design, Digital or
New Media, Fine arts, Literature, or Folk and Traditional Arts; AND one year of full-time paid
experience coordinating a program which involve the activities described in requirement #1.
In accordance with Los Angeles City Ordinance 187134, candidates must meet the minimum
requirement of being fully vaccinated against COVID-19 or receive an exemption and report their
vaccination status prior to being hired by the hiring City department. The ordinance is available at
https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf
The ideal candidate has:
 At least three years of work experience relevant to the responsibilities above
 Research experience in architectural history and material culture
 Knowledge of Frank Lloyd Wright is a plus
 Good interpersonal skills
 Proficient in Microsoft Office and Google Suite
 California Driver’s License is required
Schedule:
Occasional nights and weekends as programming requires
To Apply:
Please email resume and cover letter to hollyhockhouse@lacity.org by September 18, 2023 with the
subject: Preservations Manager.
Final selection will be based on a review of cover letter and resume, as well as an oral interview and
writing sample. Interviewers may also contact present and former supervisors, as well as review City
Personnel files (if applicable) as part of a candidate’s evaluation.
We are unable to respond to phone calls and emails regarding the status of applications and the
recruiting process.

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