Los Angeles

Development Assistant – Geffen Playhouse

Mission:

The Geffen Playhouse is a non-profit, professional theater dedicated to enriching the cultural life of Los Angeles through plays and educational programs that inform, entertain and inspire.

Diversity Equity and Inclusion Statement:

In recognition of the essential examination of systemic racism and injustices, we at the Geffen Playhouse commit to continued analysis and expansion of our own institutional practices in order to be part of the solution. Our vision for the Geffen is that people of all races, faiths, sexual orientations, abilities, genders and backgrounds find it an easily accessible and highly relevant source of art that reflects the dynamic human experience and galvanizes a more equitable and vibrant community. In adopting this statement, we are amplifying our strategic and ongoing commitment to improving and increasing the cultural diversity, equity and inclusion of our audiences, staff, artists, board and programming.

POSITION SUMMARY

Geffen Playhouse is seeking a full-time Development Assistant to support the organization’s fundraising efforts. Under the supervision of the Development Manager and the Director of Individual Giving, the Development Assistant will assist in day-to-day fundraising, ensure proper processing of gifts, and perform data hygiene in support of the organization’s mission. The Development Assistant will also take point on departmental administration, including assisting with departmental scheduling, the timely processing of acknowledgements, the provision of donor benefits to supporters of the annual fund, and the successful maintenance of donor listings.

PRIMARY RESPONSIBILITIES

·         End-to-end processing of donations in Tessitura system, including accurate reporting of all donations and soft credits and monthly reconciliation with accounting department

·         Fulfilling direct mail campaigns, including mail merging, printing, and assembly of campaign documents

·         Ensure the timely acknowledgement and stewardship of donors with information captured in Tessitura, including program and website listings

·         Conversing with donors in the donor lounge during evening and weekend performances as needed, making sure to connect with each visiting party and creating a warm, congenial atmosphere

·         Communicating appropriately with donors and VIP constituents via phone, mail, and email

·         Serving as an ambassador and problem solver at donor events including panels, opening nights, corporate buy out performances, annual fundraising benefits, board events, and others

·         Recording donor data collected in the donor lounge or through conversation in the Tessitura donor database daily or as necessary

·         Other duties as needed

SKILLS AND BACKGROUND

·         Exceptional customer service, writing, and communications skills

·         Possess strong attention to detail, and demonstrate excellent analytical and problem-solving abilities

·         Comfort with databases/CRM systems and data entry, Tessitura experience preferred

·         Comfortable working independently as well as in collaboration with a team and across departments

·         Ability to complete assigned tasks with accuracy and minimal direction

·         Strong computer skills, data entry and Microsoft Office

The Geffen Playhouse aims to build a diverse and inclusive workplace, in which we strongly encourage non-conforming and historically excluded individuals to apply for any and all available positions.

COMPENSATION & BENEFITS

Geffen Playhouse offers comprehensive benefits including medical, vision, and dental insurance, as well as PTO. The pay range is $55,000-$60,000, commensurate with experience. Must be available to work nights and weekends as necessary.

APPLICATION PROCESS

To apply, please submit a resume with references in .pdf format at www.geffenplayhouse.org/apply.

No phone calls, please.

The Geffen Playhouse, Inc. is an equal opportunity employer.

Geffen Playhouse provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or or off-duty and off-premises use of cannabis. In addition to federal law requirements, Geffen Playhouse complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you need assistance or an accommodation due to a disability, you may contact us via telephone at 310-208-6500 x148.

Development Manager – Geffen Playhouse

Mission:

The Geffen Playhouse is a non-profit, professional theater dedicated to enriching the cultural life of Los Angeles through plays and educational programs that inform, entertain and inspire.

Diversity Equity and Inclusion Statement:

In recognition of the essential examination of systemic racism and injustices, we at the Geffen Playhouse commit to continued analysis and expansion of our own institutional practices in order to be part of the solution. Our vision for the Geffen is that people of all races, faiths, sexual orientations, abilities, genders and backgrounds find it an easily accessible and highly relevant source of art that reflects the dynamic human experience and galvanizes a more equitable and vibrant community. In adopting this statement, we are amplifying our strategic and ongoing commitment to improving and increasing the cultural diversity, equity and inclusion of our audiences, staff, artists, board and programming.

POSITION SUMMARY

Geffen Playhouse seeks a full-time Development Manager to support the organization’s fundraising efforts and join a 5-person Development team in support of Geffen Playhouse’s mission. The Development Manager is responsible for planning, organizing, and executing many Geffen Playhouse fundraising efforts including the development of a young professionals’ group, general donor development, and special events. The Development Manager supervises the Development Assistant and reports to the Director of Individual Giving while working closely with the Chief Development Officer to implement Geffen Playhouse’s annual fundraising plan.

PRIMARY RESPONSIBILITIES

·         Overseeing implementation and coordination of all special event activities including annual Backstage at the Geffen benefit, general fundraisers, board activities and donor benefit fulfillment events

·         Collaborating closely with the Development and Marketing teams to create event assets including invitations, event specific assets, and follow-up materials

·         Managing young professionals’ donor portfolio in support of the establishment of an active and robust young professionals’ program

·         Executing our annual donor benefit events program designed to cultivate new donors and steward existing ones while expanding to new populations

·         Securing sponsorship and tribute ads for Backstage at the Geffen and special events in collaboration with the Director of Institutional Giving

·         Supporting execution of the annual fundraising plan, which includes measurable goals, metrics, and specific strategies for expanding both levels and sources of support.

·         Use CRM software critical to recording, researching, prospecting, and cultivating relationships and donations

·         Supervising the activities of the Development Assistant, including accurate data entry, appropriate donor recognition and day-to-day departmental administration 

·         Conversing with donors in the donor lounge during evening and weekend performances as needed, making sure to connect with each visiting party and creating a warm, congenial atmosphere

·         Communicating appropriately with donors and VIP constituents via phone, mail, and email

·         Recording donor data collected in the donor lounge or through conversation in the Tessitura donor database daily or as necessary

·         Other duties as needed

SKILLS AND BACKGROUND

·         Two to five years of non-profit fundraising experience required

·         Experience in arts & culture nonprofit organizations preferred

·         Strong organizational skills, ability to prioritize and manage multiple projects simultaneously, and meet strict deadlines

·         Must have strong initiative and demonstrate the ability to learn in a self-directed manner with minimal supervision

·         Exceptional customer service, writing, and communications skills

·         Possess strong attention to detail, and demonstrate excellent analytical and problem-solving abilities

·         Comfort with databases/CRM systems and data entry. Demonstrated fluency with Tessitura, Classy, iWave, and other software preferred

·         Comfortable working independently as well as in collaboration with a team and across departments

COMPENSATION & BENEFITS

Geffen Playhouse offers comprehensive benefits including medical, vision, and dental insurance, as well as PTO. The pay range is $70,000-$80,000, commensurate with experience. Must be available to work nights and weekends as necessary.

APPLICATION PROCESS

The Geffen Playhouse aims to build a diverse and inclusive workplace, in which we strongly encourage non-conforming and historically excluded individuals to apply for any and all available positions.

To apply, please submit a resume with references in .pdf format at www.geffenplayhouse.org/apply.

No phone calls, please.

 

The Geffen Playhouse, Inc. is an equal opportunity employer.

Geffen Playhouse provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or off-duty and off-premises use of cannabis. In addition to federal law requirements, Geffen Playhouse complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you need assistance or an accommodation due to a disability, you may contact us via telephone at 310-208-6500 x148.

Programs Assistant

POSITION SUMMARY:
Position will assist with content development, themes, and program ideas to further the museum’s mission in consultation with Program and Development staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Assist supervisors with scheduling Public Programs and National Center support staff, volunteers, and student interns working on public programs to ensure a successful event.
2. Assist in logistics and coordinate public programs. Communicates with all staff and volunteers about upcoming public programs.
3. Assist with stage management and communications with talent and speakers, in advance and during public programming. Assist with visitor experience during Public Programs, including ticketing and check-in.
4. Assist the Director of Public Programs and other Public Programs staff to plan and organize a total of two free days per year (Two Free Family Festivals – Natsumatsuri and Oshogatsu). Assist in planning logistics, booking and communicating with performers, making floor plans, stage managing of performances, and all other activities needed to make the event successful.
5. Assist the Director of Public Programs and Director of the National Center in developing, creating, and publishing of online context such as blog posts, email communications, social media postings and campaigns, etc. This work is done in coordination with various departments of JANM where appropriate including Public Programs, Marketing and Communications, and Development.
6. Assist in compiling data and providing administrative support to the public programs Unit.
7. Provide good customer service to guests, members, and program participants by having professional demeanor and attitude. Works collaboratively with partnering organizations.
8. Work weekends and evenings as needed. Tuesday – Saturday schedule preferred. On occasion provide front desk/lobby lunch break coverage for visitor services. Criminal Background check is required.
9. Staff members must be able to work with visitors of all ages to support the various events sponsored by JANM. Each staff member will be expected to work on a minimum of three museum-wide events per year:
a) JANM’s Benefit & Online Auction—(off-site) typically held in the Spring (April-May)
b) JANM’s Family Festival Day—Oshogatsu Festival (January)
c) JANM’s Family Festival Day—Natsumatsuri Festival (August)
d) Members receptions and/or exhibition openings
This list is not exhaustive and may be supplemented as necessary. Incumbent will perform related duties as assigned.

Executive Assistant

POSITION SUMMARY:
The Executive Assistant is responsible for managing the Executive Office and for providing administrative support to the Executive Office, which includes the President and CEO, the Chief Impact Officer and Chief Financial Officer.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Manages all communications for the Executive Office including correspondence, compiling reports and customer relations.
2. Manages the Executive Office calendars, all travel and meeting arrangements as well as logistical support for on-site meetings.
3. Coordinates scheduling of and records minutes for quarterly Board and monthly Board Committee meetings. Assists in logistics for quarterly Board meetings, including on-site and off-site catering. Manages schedule of periodic one-on-one meetings between President/CEO and board members.
4. Prepares briefing and presentation materials and itineraries for meetings, speaking engagements and travel.
5. Provides administrative support to the Executive Office in preparation and collection of financial information and reports.
6. Maintains knowledge of organization/departmental structures and staffing and communicates with all staff and Sr. Staff members as required. Schedules and coordinates monthly All Staff meetings and weekly executive leadership team meetings. Provides support for annual holiday gatherings.
7. Ensures an open door policy is maintained for the President/CEO and interacts with all levels of Museum constituents including Board members, donors, staff, and volunteers.
8. Maintains communication and coordination with required external associations and organizations that the Executive Office interacts with on an ongoing basis.
9. Deals with confidential matters.
10. May require occasional travel to off-site venues for Board Meetings and will include some evening and/or weekend hours to assist as needed with member/donor events, exhibition openings, programs and various meetings. Regular schedule is Monday – Friday with hybrid option to work from home up to 2 days per week.
11. Staff members must be able to work with visitors of all ages to support the various events sponsored by the National Museum. Each staff member will be expected to work on a minimum of three museum-wide events per year:
a) National Museum’s Gala Dinner & Silent Auction – (off-site) typically held in the Spring (April-May)
b) National Museum’s Family Festival Day- Oshogatsu Festival (1st Sunday in January)
c) National Museum’s Family Festival Day- Natsumatsuri Festival (Saturday in August)
This list is not exhaustive and may be supplemented as necessary. Incumbent will perform related duties as assigned.

Exhibitions Coordinator

The Exhibitions Coordinator is responsible for the day-to-day administrative support of the exhibitions team and project managing the Museum’s multifaceted exhibition program in collaboration with the VP of Exhibitions, collections, and program staff. This includes tracking exhibition budgets and reporting, coordinating meetings and communications, assisting in content management, and coordinating fabrication and installation. The Exhibition Coordinator will also work on traveling exhibitions coordinating logistics, budgets, contracts, and negotiations with various venues.

Assistant Curator

The Academy Museum of Motion Pictures furthers the understanding, celebration, and preservation of cinema through inclusive and accessible exhibitions, screenings, programs, initiatives, and collections. Welcoming visitors from Los Angeles and around the world, the Museum works in active partnership with motion picture artists and specialists, scholars, staff, and diverse communities to contextualize and challenge dominant narratives around cinema, inspiring discourse, connection, joy, and discover.

Under the supervision of senior management, the Assistant Curator is responsible for working independently on all aspects of smaller scale exhibitions as well as collaborating with film artists and guest curators. They may also assist senior curators on larger scale exhibition projects. This position develops all aspects of content, and collaborates closely with creative, design, registration, conservation, planning, and publication departments on the execution of an exhibition. They will also work collaboratively with public facing departments to create engaging and mission-driven content beyond an exhibition.

The Assistant Curator may write texts for catalogues and other online formats and advise and participate in interpretive initiatives at the Museum. They may also manage a Research Assistant on project-related duties and, as approved by senior management, may also present content about the Museum elsewhere and function as a representative of the Museum.

This position is being represented by a union.

You Will:

  • Engage the public and disseminate knowledge on the Academy collection and programs and film history in general through mission critical exhibitions, publications, lectures, symposia, gallery talks, and other innovative public programs.
  • Be responsible for conducting research in film and cultural history related to potential exhibitions, publications, lectures, conferences, symposia, and interpretive public programs.
  • Initiate and maintain contacts with filmmakers, scholars, curators, critics, authors, and other colleagues in the field and culture in general.
  • Under the supervision of senior management, organize smaller-scale exhibitions and works with film artists on collaborations.
  • Assist senior curators on larger exhibition projects.
  • Identify and recommend new acquisitions to senior management.
  • As project manager for an exhibition or program, conceive an idea, present the project to senior management, and discuss the project proposal as required.
  • Develop exhibition narrative, checklists, secures loans, assess conservation needs, write didactics, and create AV components.
  • As a project manager for an exhibition of smaller scale or artist collaboration, assist in formulating the budget, participate in fundraising, and assist in writing grant requests.
    Collaborate closely with creative and design teams as well as with the digital curator on developing content for app, website, and digital interactives.
  • Collaborate on publication development including writing text for brochures, scholarly catalogues, or other types of publications as appropriate.
  • May assist a guest curator on exhibition projects.
  • May work with Associate, Senior Curator, or Guest Curator on exhibitions organized by another institution traveling to the Academy Museum.
  • Work closely with other Academy Museum staff members regarding shipping, layout, and installation of works; writing text for brochures and labels; and contributing and coordinating interpretive programs.
  • Initiate project-related outreach and interpretive programs with Education and Public Program teams and work with them on innovative interpretive programs geared for a wide range of audiences, including adults, universities, schools, families, and children.
  • Work with the Development staff to cultivate individuals, corporations, and foundations that may donate funds and/or goods and services in support of the museum’s programs as required.
    Perform other duties as required.

You Have:

  • An MA in film studies, museum studies, art history or related field, or equivalent professional experience.
  • Demonstrated knowledge of film history if academic career was not film studies.
  • 3+ years of museum experience.
  • Demonstrated experience conceptualizing, researching, planning, installing exhibitions.
  • Demonstrated experience working with living artists on projects and/or exhibitions.
  • Excellent organizational, prioritization, and time management skills; ability to execute multiple, high-priority projects, with a keen attention to detail and excellent follow through.
  • Highly developed written and verbal communications skills geared toward a wide audience.
  • Great ability for collaborative working methods.
  • Knowledge of issues of science and technology related to filmmaking a plus.
  • Spanish language reading proficiency preferred, other foreign languages a plus.
  • A commitment to diversity, equity, accessibility, and inclusion.
     

Other Requirements:

If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.
 

Salary:

The expected base salary range for this role is $70,000-$75,000. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.

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