Visual Arts

Under the supervision of the Director of Finance, the Accounting Manager is responsible for the timely and accurate maintenance of the Museum’s accounting information and payroll processes. The role supervises one direct report (Accountant) who will prepare and submit entries for the Accounting Manager’s review.  Previous experience in nonprofit accounting is desired.

This job requires knowledge and skills in technical accounting and an eagerness to research and apply GAAP guidance. Advanced Excel skills are also a requirement. There should be a high level of comfort with examining and reconciling a general ledger and a keen eye for reviewing the work of others. MOCA utilizes the Sage Intacct accounting system and Paylocity HRIS (demonstrated knowledge of Sage or other accounting software is necessary for this position, as well as comfort with handling payroll transactions).  We offer an opportunity to learn and grow within a small team while collaborating cross-functionally with other departments across the museum. 

RESPONSIBILITIES:

Payroll responsibilities include:

• Preparing and submitting bi-weekly payroll as approved by the CFO
• Assisting HR in the oversight and maintenance of employee payroll records
• Maintenance and reconciliation of employee benefits (insurance benefits, FSA/HSA contributions, 401K contributions)
• Submitting and reconciling all payroll expenses to the general ledger, including month-end accruals
• Supporting HR in maintaining MOCA’s compliance with state and federal employment regulations

Accounting responsibilities include:

• Coordinating and reviewing month-end entries which are prepared by the Accountant (fixed asset depreciation, amortization of prepaid expenses, imports of monthly MOCA store activity, imports of monthly credit card activity)
• Reviewing bank reconciliations performed by the Accountant
• Reconciling month-end general ledger balances 
• Performing monthly general ledger closes within the accounting software (Sage Intacct)
• Communicating with Accounts Receivable on issuing invoices and following up on outstanding items on the AR Aging
• Reconciling revenues recorded to the general ledger (Sage Intacct) with fundraising records maintained by Advancement (Blackbaud Altru)
• Communicating with MOCA staff credit cardholders on their deadlines for providing coding and support for their monthly credit card expenses
• Assisting Director of Finance in preparation of monthly budget vs actuals analysis and cash flow analysis
• Overseeing the reporting, payment, and reconciliation of sales taxes with the assistance of the Accountant
• Leading the preparation and issuance of annual 1099s to vendors with the assistance of the Accountant

Other responsibilities include:

• Leading annual audits of the workers compensation policy and 401K plan
• Assisting the Director of Finance in researching accounting guidance and drafting memos that apply appropriate GAAP standards and tax compliance to museum processes and policies
  Supporting the Director of Finance in fulfilling requests for the annual financial statement audit and 990 tax filing
• Preparing reports in Sage Intacct to support department heads in their budget oversight and financial decision-making
• Collaborating with various MOCA departments and fielding requests that arise from reviews of their monthly budget vs actuals reports

EDUCATION & EXPERIENCE:

• Minimum Bachelor’s degree in Accounting or Finance; MA and/or CPA preferred
• Minimum 5 years of accounting experience, preferably in non-profit 
• Strong technical knowledge of MS Excel and Sage Intacct and/or other accounting software
• MOCA uses Sage as their general ledger accounting system, Bill.com for payables, and Paylocity as HRIS. Experience with any of these systems is a plus.

Annual Salary: $90,000 – $100,000

Position covered by MOCA/AFSCME Collective Bargaining Unit Agreement: NO

PHYSICAL DEMANDS:

While performing the essential functions of this job, the incumbent must be able to do the following: Stand for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required. Heavy usage of computers and phones required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

The Museum of Contemporary Art is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, creed, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), gender, gender identity, gender expression, age, sexual orientation, military status, veteran status or any other status protected under applicable federal, state or local laws. Our policy reflects and affirms the Museum of Contemporary Art’s commitment to the principles of fair employment and the elimination of all discriminatory practices.

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.