Visual Arts

Atthowe Fine Art Services is excited to hire a Junior Project Manager to support our Special Projects department.

Title: Junior Project Manager

Reports to: Head of Special Projects

Hours per week: Full time, hourly

Salary Range: $32-39/hour depending on experience

Start date: ASAP

Atthowe Fine Art Services is an equal opportunity employer. We do not and shall not discriminate based on race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations. We are committed to providing an inclusive and welcoming environment for all members of our staff, our clients, and our community.

About the role:

We are seeking a motivated and detail-oriented Junior Project Manager with a background in fine art handling and a strong grasp of digital tools to support our Special Projects team. This is a growth-oriented role ideal for someone ready to develop project management skills while actively contributing to complex art installation, construction, and rigging projects.

This position requires a high degree of coordination, communication, administration, and logistical support, with direct involvement in day-to-day project execution, scheduling, and cross-departmental alignment. Candidates must be computer-skilled with excellent written and verbal communication, have working knowledge of handling artwork and specialized objects, and demonstrate a willingness to learn and grow within a fast-paced, client-focused environment.

This is a developmental role with the opportunity to grow into a full Project Manager position, taking on more responsibility for project ownership, budgeting, and client-facing tasks over time. Mentorship, training, and exposure to high-level project planning will be part of your progress.

Core Responsibilities & Tasks: 

·         Support Project Managers with the full lifecycle of department projects, including workflows, client communications, feasibility/risk assessments, estimates, plans, scheduling, staffing, permitting, budgeting, change orders, job tracking, billing, and final reporting

Including (but not limited to):

o   Support the preparation of comprehensive cost estimates and the development of written scope for bids

o   Attend job-site meetings, walk-throughs, and trainings to gather project requirements, communicate updates, and provide logistical and administrative support

o   Track and assist Project Managers with bid documentation, contract routing, paperwork, and digital assets

o   Participate in project meetings to assess equipment needs, monitor scope changes, and assist in refining budgets throughout project execution

o   Support project planning and job site logistics, including coordinating site-specific permitting requirements, site hazard analysis, and ensuring safety documentation is completed

o   Schedule and coordinate heavy equipment and specialty deliveries to job sites, confirming access and site-readiness in advance

o   Brief or guide crew on project-related plans and updates, ensuring proper documentation and communication across all involved parties

·         Utilize project management software and cloud-based tools (e.g., Microsoft 365, Asana, Access, Google Workspace, etc.) to update tasks, track progress, and support team-wide visibility

·         Develop and improve Asana workflows and other digital applications critical to business operations

·         Provide general admin support to Senior Project Managers and the Head of Special Projects

·         Coordinate cross-departmentally to support allocation of resources and ensure project readiness, resolving scheduling changes as needed, ensuring smooth client-facing services

·         Prioritize efficient, timely, and detailed communication and registration information transfer between company departments

·         Understand typical parties and agreements involved in the transportation, handling, and installation of artworks and museum objects

·         Understand and follow detailed instructions and strict protocols while also utilizing critical thinking to problem solve, sometimes under pressurized time constraints

·         Able to work as part of a team, contribute to cooperative problem solving, and appropriately escalate problems to leadership as needed

·         Develop and possess solid construction and art handling skills and continually increase knowledge and expertise in specialized skill designations such as: art installation, construction, art packing, crating, rigging, registration, and truck driving.

·         Possess solid knowledge of handling differing objects safely and understand the materials that make up the objects and how these materials may react with installation or packing materials

·         Possess solid skills and maintain safety certificates for: forklifts, reach-lifts, scissor/boom-lifts, fall protection, scaffolding, OSHA10

·         Assist with other tasks, as needed

Core Accountabilities for all employees:

·         Safety of people: Never act in a way that would endanger you, a co-worker, or any other person

·         Safety, protection and stewardship of all artwork and objects in our custody

·         Excellent communication, cooperation, and attention to detail with clients, colleagues, and other parties

·         Knowledge of and adherence to company standards and policies

·         Protect all confidential information, including client information, job details, images, and privileged company information

·         Maintain, clean, and safe-guard all tools, trucks, equipment, and other company property, both personal and shared

·         Professionally represent the company in the community, building effective relationships with clients and other stakeholders

Physical Demands:

·         This position will include occasional on-site work at professional job sites, including active construction sites, museums, galleries, private residences, and/or warehouse storage facilities

·         Desk work and field work

·         Regular use of mobile phone required for workflow

·         Regularly required to walk, stand, sit, bend, lift, and use hands, sometimes for extended periods of time

·         Regularly use tools and potentially work on boom-lifts, scissor lifts or ladders

·         Regularly be in truck cab and must exhibit physical agility to enter and exit trucks and/or trailers

·         Exposed to outside weather conditions

·         Must be able to frequently lift up to 60lbs unassisted and up to 300lbs with assistance of mechanical equipment

Qualifications:

Required:

·         Minimum of 2+ years of experience in fine art handling, specialized construction, architectural fabrication, or related field

·         Strong organizational and time-management skills

·         Ability to work both independently and collaboratively, balancing multiple priorities

·         A strong sense of accountability, responsibility, and follow-through

·         Possess a valid California driver’s license and a clean driving record at the time of, and for the duration of employment

·         Complete and pass STA (Security Threat Assessment) application and verification

·         Strong working knowledge of Microsoft Office (Excel, Word, Outlook, Teams, OneDrive), Adobe, Access, Asana and SketchUp

·         Able to work a flexible schedule as weekend, overtime, overnight, out of town, and holiday work may be necessary

Preferred:

·         Associate or bachelor’s degree in art, arts management, construction management, or related field

·         Experience working in a museum, gallery, or private collection setting

·         Familiarity with estimating, billing, or client communication processes

·         Interest in learning specialized rigging, installation, or licensed construction methods

Benefits:

In addition to working with a friendly, art loving team, Atthowe also provides the following benefits:

●       100% coverage of health insurance premiums through Kaiser (includes vision)

●       Dental and additional vision coverage through Principal

●       17.5 days of PTO for full time employees (increases with seniority)

●       12 holidays

●       401K with 3% match

●       Cell phone reimbursement of $60/month

●       Eligibility to become a worker owner after one year of employment

●       Employee bonuses

How to Apply:

Send your cover letter and resume to jobs@atthowe.com. Put Junior Project Manager in the subject line of the email.

Applications due by: ASAP, posted until filled.