Jacqueline Silverman & Associates, a dynamic boutique appraisal firm specializing in the valuation of Impressionist, Modern, Post-War, Contemporary, and Emerging art, seeks a motivated and highly organized individual for the position of Appraisal Assistant/Office Administrator. The person in this position is integral to the efficiency and success of the firm and is often the first point of contact for our clients.
Duties
· General office and clerical tasks
Answer incoming calls and manage intake of a high-volume of client inquiries
· Draft essential appraisal documents, such as client contracts, reports, and invoices
Provide day-to-day project support for President, Senior Appraisers, and Associate Appraisers
Assist with research for appraisals and special projects
· Update appraisal templates and art market reports
Requirements
· Candidate must be detail-oriented, self-motivated, and able to balance and prioritize multiple concurrent projects
· Excellent written and verbal communication skills
· Ability to think critically and creatively
· Must be punctual and have a reliable personal vehicle for local travel to artwork examination appointments and client meetings
· Friendly disposition and ability to interact professionally with clients, colleagues, and art professionals
· Proficient in Word, Excel, and Adobe Acrobat
· Familiarity with FileMaker Pro or similar database programs preferred
· Experience with QuickBooks or similar accounting programs preferred
· Candidates with office management experience preferred
· Experience or strong interest in the areas of Impressionist, Modern, Post-War, Contemporary, and/or Emerging art is highly beneficial for this position
Position Overview
· Salary is competitive and commensurate with experience, beginning at $20 per hour
· Generous benefits package
· Position is full-time, non-exempt; employment is at-will
· Not a remote position; office hours are M-F 9:00-5:30
Interested candidates may send CV, letter of introduction, and writing sample to Karen McManus, karen@jsaappraisals.com.
Other
Analyst
AMS Planning & Research Corp., a leading international consulting practice serving the arts, culture, and entertainment industries, has an immediate opening in our Southport, Connecticut or Sacramento, California office for an Analyst. The successful candidate will join a team of recognized thought leaders, professional management consultants, and researchers serving arts and culture organizations, service agencies, funders, and government entities across North America and, occasionally, around the world.
At AMS, we are committed to equity, diversity, and inclusion in our work environment and strongly encourage women, people of color, LGBT individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
AMS is seeking an individual who enjoys working with data, examining its various implications, synthesizing and effectively communicating key take-aways. Successful applicants will have an understanding of financial reports such as audits, budget-to-actuals, profit and loss statements, and form 990s. They will also be versed in survey development and analysis and various methods of community engagement and research.
Skills and Requirements
- Background in the arts, entertainment, arts administration, or not-for-profit administration is essential
- Experience in data collection and analysis
- Experience with data visualization and data storytelling
- Very strong written and verbal communication skills
- Very strong writing skills and ability to develop narrative reports, summaries, memos, and presentations on tight deadlines
- Ability to be flexible with work assignments and in the work environment
- Ability to travel
Responsibilities Include
- Industry and market research including interviews, surveys, literature reviews, and web research
- Compilation and distillation of financial, activity, demographic, and other data to answer questions, identify trends, and support project decision-making
- Synthesis and interpretation of findings from a variety of sources for a variety of audiences in reports and benchmarking studies
- Strong organizational skills
- Support for Principals, Directors, and Project Managers on a wide variety of project tasks
As a small consulting practice, all staff members are required to take on duties that are not apparent in their individual job description. It is expected that each employee will always strive to complete tasks necessary to keep the firm operating successfully for the benefit of its clients; even if that includes working in areas with which they are not accustomed.
Analyst
Position requirements include:
- Background: a bachelor’s degree and/or equivalent work experience and a demonstrated interest in arts and culture, and arts administration
- Analytical Skills: aptitude for using data and research to find conclusions; ability to develop and present ‘idea graphics’ and data visualization
- Digital Proficiency: extensive experience producing professional documentation in Microsoft Excel, Word, PowerPoint
- Excellent Communication and Interpersonal Skills: demonstrated ability to write and speak clearly to communicate complex ideas to different audiences
AMS’s client base is diverse, and ease of engagement across disciplines and cultures is important. An interest in learning, pursuing ground-breaking ideas, and engaging in new experiences is crucial to success.
Experience in a producing or presenting organization, an arts service organization, or an arts center or museum is a benefit. An advanced degree in business, arts administration, or another related field is also advantageous. Candidates will be required to provide samples of relevant work, as well as professional and personal references. Salary range is $50,000 – $60,000. Excellent benefits are available. Regular travel is a part of this position.
AMS Planning & Research Corp. is an equal opportunity employer.
Ticketing Assistant (Part-time)
Position: Ticketing Assistant (Part-time)
Status: Part-time (24-28 hours a week, Saturday 9:00am-5:00pm required), Hourly, Non-Exempt. Please note: this role may be required to work holidays as needed.
Pay: $15.25-$16 per hour
Benefits: N/A
Reports to: Brenda Castillo Sanchez, Ticketing Manager
Vaccine Status: As of November 1, 2021, new employees must be fully vaccinated for COVID-19 unless a medical or religious exemption would apply. Must provide proof of vaccine status upon employment.
Application Deadline: March 4, 2022
Apply online: https://bpcp.org/apply/
HOW THIS ROLE IMPACTS THE CULTURAL PARTNERSHIP:
The Ticketing Assistant will support the Ticketing Manager with the day-to-day operations of the Balboa Park Explorer Pass. Using your customer service and data input skills you will provide an excellent guest experience to all Explorers and partners in Balboa Park. As part of a small team, you will work closely with the Ticketing Manager to achieve project and sales goals. Since the Balboa Park Explorer Pass office is open 7 days a week, the Ticketing Assistant plays an important role as a Saturday Explorer Ticketing Representative and provides holiday coverage, as needed.
WHAT YOU’LL BE DOING:
Process and package daily ticket sales for customers. As part of daily tasks: process, package, and mail online, phone, and form orders of the Balboa Park Explorer Annual, Limited, and Parkwide Passes. Occasionally this will consist of wholesale orders for Park venues and group orders for guests. Follow cash, credit card, and check handling procedures and protocols including reconciliation of daily sales (batches).
Accurately input data and maintain a clean and consistent database. Be thoughtful and considerate when: spelling names and addresses, responding to customers via email and LiveChat, merging and updating appropriate accounts, and printing and packaging orders.
Provide a welcoming guest experience for all who visit and work in Balboa Park. Assist customers and partners over the phone, email, via LiveChat, and in-person (occasionally). Provide accurate information about the Explorer Pass including pricing, offerings, and rules and restrictions. Build friendly and professional relationships with partner venues. Learn about everything the Park has to offer to share with locals and visitors.
Support the Ticketing Manager with project tasks, as needed. After appropriate training, provide assistance including ticket system maintenance and updates, technology maintenance and updates, pulling reports as requested, checking supplies, and following up with vendors via email or over the phone.
WHAT MAKES YOU A GREAT FIT FOR THIS ROLE:
You have demonstrated experience in the following areas:
- Providing positive guest experiences and interactions.
- Attention to detail and care when inputting data and packaging orders.
- Comfort and experience working independently without direct supervision.
- Cash, credit card, and check handling and reconciliation.
You have these critical attributes and skills:
- Align with and practice organizational values of inclusion, diversity, equity, and accessibility in your work and in interactions with others.
- You are tech-savvy and comfortable with learning new technologies.
- Ability to prioritize and complete tasks and projects in a timely manner.
- Take initiative, ask questions, and are accountable.
You work effectively in collaborative, team-driven environments:
- As an ambassador for the “One Park – One Team” philosophy, a positive attitude is a must.
- Building friendly, professional relationships and utilizing online communication tools such as Slack and Trello to effectively communicate with the team.
- Be a team player – work as part of a small team, in an open office environment, and easily adapt to change.
TO APPLY, PLEASE COMPILE A PDF WITH THE FOLLOWING ITEM(S) TO SUBMIT THROUGH OUR ONLINE APPLICATION:
- Resume
Please be ready to answer 3 short questions:
- Share how you demonstrate values of inclusion, diversity, equity, and accessibility in your work and in interactions with others. (2-3 sentences)
- Briefly describe your customer service experience. If you do not have experience in this area put N/A. (2-3 sentences)
- Provide 2-3 examples of ways you manage your time.
Apply through our website: https://bpcp.org/apply
Administrative Services Associate
ADMINISTRATIVE SERVICES ASSOCIATE
Department of Cultural Services / Marin Center
County of Marin
$6,277 – $7,585 / Month
At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values, and our organizational culture here.
ABOUT THE MARIN CENTER: The Department of Cultural Services programs and operates the Marin Center, a 20-acre campus of indoor and outdoor venues that hosts hundreds of events each year spread across the 2000-seat Veterans Memorial Auditorium, 315-seat Showcase Theatre, 22,500 sq. ft. Exhibit Hall, Fairgrounds, Lagoon Park, and a variety of meeting rooms. These events include a range of performances by local arts groups and national touring acts, art and music festivals, trade shows, corporate banquets, and the 5-day Marin County Fair, attended by more than 100,000 people each year. In addition, the Department programs a variety of art exhibitions and community programs, including the Frank Lloyd Wright docent tours of the Civic Center.
ABOUT THE POSITION: Under the direction of the Deputy Director of Cultural Services, the Administrative Services Associate (ASA) primarily performs functions related to fiscal and contract management, and provides analytical, programmatic and logistical administrative support for the Cultural Services Department, including the Marin County Fair. This position has the functions and responsibilities for budgeting, reporting and for conducting analytical studies related to departmental operational activities, and formal supervision of a part-time Accounting Assistant. In addition, this advanced administrative position serves as quality control related to departmental operations, policies, and procedures to ensure completeness and accuracy consistent with local, State and Federal requirements.
In this assignment, the ASA will prepare, maintain, track, and effectively reconcile a variety of project budgets in close coordination with Cultural Services staff. They will perform highly analytical and technical work which includes administering and tracking department programs, including state grant funded programs; preparing, administering and recording a variety of financial transactions; and preparing and/or overseeing the preparation of reports, presentations, and other material for Board, committee, and advisory meetings. This position takes an active role in performance management, coaching and staff/team development.
MINIMUM QUALIFICATIONS: Any combination of education and experience that would provide the knowledge and skills listed in the class specification. Typically, equivalent to graduation from a four-year college or university with major coursework in business or public administration, accounting, economics, or a field closely related to the work and one year of paraprofessional experience performing accounting, budgetary, administrative, or related work. Additional experience as outlined above may be substituted for the educational requirement on a year-for-year basis.
ABOUT YOU: The ideal candidate is a problem solver, has strong analytical skills, prior experience in a finance or accounting position, and is an excellent communicator. They are highly organized with strong attention to detail, thrive under pressure, and can think and react quickly and creatively under unique situations while remaining poised and professional. The ideal candidate is an excellent team member and collaborator; they independently seek opportunities for innovation and continuous improvement; and they thrive working in a fast-paced progressive environment. Prior experience in an arts, culture, or event setting is ideal, but not required.
Filing Deadline: This recruitment will close on Tuesday, March 1, 2022, at 4:00 PM PST. Resumes are not accepted in lieu of County application and supplemental application form. Apply online here or at: www.marincounty.org/jobs. For any questions, please contact the Marin County HR Dept at jobs@marincounty.org or call (415) 473-2126. EEO/TTY
Administrator, Jewelry (Auction House)
About the Role
The sale Administrator is an integral role in the expert department, supporting the Specialists in the successful delivery of auctions as well as the day to day running of the department.
About the Department
Bonhams Jewelry has a passionate and experienced team include qualified gemologists and knowledgeable jewelry connoisseurs, up to date on the latest market trends and regularly collaborates with other Bonhams departments – from Designer Handbags and Watches to Contemporary Art – to cross-market items to new buyers.
What you will be doing
– You will be the department’s experienced user of Auctioneer 3, Bonhams’ bespoke Auction Management System and primary business tool.
– You will be responsible for managing clients and their property throughout the sale cycle, including receipting property into A3, generating and issuing consignment contracts, requesting and uploading client details and payment management.
– You will be the Department’s primary contact for a range of external stakeholders ranging from our clients to restorers and suppliers, escalating to your Specialists when required.
– You will help co-ordinate the movement of property throughout the sale cycle, working with regional offices, Shipping, Operations & Photography to ensure efficient and compliant stock transfer.
– You will work with Client Services, Operations and Shipping to support clients with after sale enquiries, including the resolution of payments and arranging shipping quotes for both purchased and unsold lots.
– You will support your Department with preparing valuations, condition reports and condition photography as required.
– As an important part of the Department, you will also support on many day to day auction activities and ensure the Department has all it needs to run smoothly and effectively. Tasks will include responding to client enquiries pre and post sale, bidding and event management.
– In addition to the tasks and responsibilities listed, you may be required to perform other duties as assigned by your Manager.
Key Skills & Attributes
– Strong time management and organizational ability
– Excellent communication in all modes with both internal and external stakeholders
– Ability to manage workflow and priorities in a fast-moving environment
– A flexible approach and a willingness to support Departments and teams outside of your core responsibilities
Interested candidates can submit their resume and cover letter to Recruitment.us@Bonhams.com, with ‘Administrator, Jewelry’ in the subject line. Qualified candidates will be contacted directly, please no calls.
In addition to an active and progressive work environment, Bonhams offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy.
Bonhams is an Equal Opportunity Employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.
As part of our commitment to health and safety, Bonhams requires all colleagues holding in-office positions, or who will be attending any in-person company meetings, be fully vaccinated against Covid-19 unless there is a documented and approved medical or religious accommodation. As a condition of employment, prior to your start date, you will be required to submit proof of your vaccine status.
Summertide Art in the Park: New Growth
Entry Fee: $18.00
Final Entry Deadline: April 22, 2022
The Port Angeles Fine Arts Center seeks proposals for outdoor-friendly artworks to be exhibited in Webster’s Woods Sculpture Park. The theme of this year’s summer exhibit is New Growth. In addition to works that explore concepts of growth, development, and transformation, we welcome submissions that represent new exploration or growth in the artist’s creative process.
Existing pieces as well as proposals for new works will be considered. The selected works will be installed among more than 100 existing sculptures throughout the park’s 5 acres of forested parkland and open meadow. Applicants are encouraged to visit Webster’s Woods Sculpture Park to experience firsthand the park’s rugged terrain, second-growth Olympic forest, and striking views of the Strait of Juan de Fuca.
Eligibility:
Open to all artists and artist teams residing within the United States. Artist teams please designate one primary contact person for your group. We welcome entries from youth and emerging artists.
Learn more at: https://www.pafac.org/summertidecall.html
