Job Description: Facilities Manager
Muckenthaler Cultural Center
WORK SCHEDULE- Full Time.
Reports to: Chief Programs Officer
Salary: $20-22/Hour
The Facilities Manager is to assume responsibility for all maintenance issues for the Mansion, Classrooms,
Theater and Grounds.
DUTIES and RESPONSIBILITIES (Will include, but is not limited to, the following items):
• Light handyman work
• Find a specialized repairman for more complicated projects (plumber, electrician, etc.)
• Be a liaison the City for repairs under their contractual obligation
• Be a liaison with regular vendors like the weekly landscape company and the overnight janitors.
• Administer a small team of other part time personnel
• Schedule “wedding monitors” for weekend wedding events.
• Be the point of contact with Catering Company for wedding related facilities issues.
• Issue keys and security codes to employees working with contracted alarm company.
• Occasional deliveries in the local area.
• Order supplies
QUALIFICATIONS
Computer skills: Smart Phone and Google Office
Outstanding oral and written English language skills. Spanish a plus
Excellent interpersonal skills, detail oriented, self-motivated
Ability to work a flexible schedule including evenings and weekends
Current California Driver’s license, valid auto insurance
Ability to effectively manage multiple complex functions and achieve goals and
objectives
Ability to work independently and handle multiple projects simultaneously
Ability to work with a team
Keen observational skills
Being proactive.
Please email your resume and cover letter to Janette@themuck.org.
DISCLAIMER
This list of job elements, responsibilities, duties, requirements, or conditions is not exhaustive, but is merely the most
accurate list of the current job; and management reserves the right to revise the job description or require that other
tasks be performed when the circumstances of the job change (for example, emergencies, changes in personnel,
workload, or technical development). A criminal background clearance, computer test, and Physical required upon
job offer. Applicants will either be vaccinated or will have to have a current negative COVID test within 72 hours before
each assignment.
Other
Development Manager
Job Description
This position reports to and works closely with the DRAA Executive Director on development initiatives and collaborates with a small DRAA team and key staff at the Lesher Center. We seek an experienced development specialist with a passion for the arts and an outstanding ability to communicate our mission to patrons, donors, and the community. Physical presence at the DRAA Office is expected, remote on occasion or for special projects.
The Development Manager must have a strong desire to make a difference in our region’s enhancement of the arts. There is an opportunity for advancement based on performance.
Essential Job Duties
- Under the supervision of the DRAA Executive Director, the Development Manager will lead development initiatives for DRAA, which include corporate, institutional, foundations, and individuals
- Draft grant and sponsorship proposals for DRAA and supported programs from the Lesher Center for the Arts, Bedford Gallery, and Center Repertory Company
- Research new donor opportunities, including corporate, institutional, foundations, and individuals
- Assist in the planning and execution of donor and fundraising events and other activities, some of which occur in the evenings and on weekends
- Assist in cultivating current individuals, corporations, and foundational donors and in forming new relationships
- Prepare deposits of all donations
- Manage and leverage DonorPerfect software for tracking donations and memberships, supporting overall development efforts, and streamlining donor experience for a variety of donation types in collaboration with the Program Manager
- Enter donations into DonorPerfect and prepare donor acknowledgments in partnership with the Program Manager and Community Engagement Specialist
- Create donor recognition and donor solicitation copy and content for brochures, direct mail, social media content, website donor information, press releases, and newsletters in collaboration with the Head of Marketing
- Draft press releases announcing Grant Awards and other newsworthy items in collaboration with the Head of Marketing
- Other duties in support of DRAA and the Lesher Center as needed
Qualifications
- Bachelor’s degree in Marketing, Communication, Business, Public Relations, or a related field
- Institutional fundraising experience, preferably for a nonprofit organization
- Exceptional writing ability, including authorship of applications for grants, sponsorship proposals, and press releases
- A team member that is eager to “pitch in” to get things done
- A warm, outgoing, friendly personality with the ability to interface with all levels of management, decision-makers, and the public
- A desire to learn, advance, and grow
- Reliable transportation, vehicle insurance, and valid CA driver’s license
Salary $65,000-$75,000 with the potential to negotiate based on experience
Benefits Medical plan reimbursement and paid vacation days for a full-time schedule
To Apply Along with your resume, provide salary history and relevant writing samples, and include a cover letter indicating why you are the best candidate for the role. Please send this information to hr@draa.org. To be included in the first round of review, submit your application by August 22, 2022. The position will be open until filled. No phone or email inquiries, please.
MAJOR GIFTS OFFICER
SUMMARY
The Major Gifts Officer plays a critical role in ensuring the financial well-being of SFJAZZ by working to increase individual donor support, conducting the stewardship and solicitation of annual Leaders Circle gifts up to $50,000, along with SFJAZZ Gala packages and planned gifts. The Major Gifts Officer reports to the Associate Director, Individual Giving. The Individual Giving Director stewards their own portfolio and supports organizational leadership in the cultivation of gift officers’ portfolios. Success will requireintegration with SFJAZZ leadership to understand and help shape the strategic initiatives and vision of the organization and to nurture a strong vision among donors and prospects of the impact that their investment can have on jazz music and the wider community, through both personal communications and direct marketing approaches.
ABOUT SFJAZZ
SFJAZZ is among the world’s most popular and important presenters of jazz and its related musics. The SFJAZZ Center is a beautiful and perfect stage for jazz artists and the community to celebrate the living American art form of jazz. The $64 million Center launched in 2013 and the 38-year-old non-profit organization now crafts distinguished programming and education services from the heart of the San Francisco arts district. The (pre-pandemic) budget for the organization was more than $19 million; 60% is derived from ticket sales.
In 2017, SFJAZZ secured a $3 million, three-year grant from the Stupski Foundation to expand three in-school programs: Jazz in the Middle, Jazz in Session, and School Day Concerts. By 2020, these programs reached every student in Oakland and San Francisco public and charter middle schools. This growth is still supported by the Stupski Foundation, and now includes new funding partners. SFJAZZ has developed strategies to increase broad community engagement (including efforts beyond its Education initiatives), to support the development and participation in jazz and related art forms in and beyond the SFJAZZ Center.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Actively develop individual moves management plans for a portfolio of approximately 100-150current and lapsed Leaders Circle Members who give up to $25,000 annually, including personal solicitation of education, Leaders Circle, Gala, and designated campaign gifts, with a predetermined portfolio goal.
- Gain fluency with SFJAZZ Education programs and produce any related campaign collateral as needed. Work closely with the Education Department regarding program updates, integrating staff and site visits into donor cultivation, and identifying key opportunities for campaign messaging
- Identify and cultivate a portfolio of at least 20 new prospects for securing new annual gifts through both direct marketing and one-on-one engagement;
- Collaborate with the Associate Director of Individual Giving to identify and introduce prospects for planned giving;
- Set, manage, and meet aggressive targets for annual gifts, developing an effective pipeline to the major, campaign, and planned gifts program.
- Track cultivation and stewardship activities for your portfolio in the Tessitura database.
- Work with the Associate Director of Individual Giving Director and other members of the Development team, and other key SFJAZZ Artistic, Operations, and Production staff to produce and staff special events such as receptions at concerts, salons, meet and greets, and our annual gala.
- Conduct and document systematic prospect research.
- Provide support to the Chief Executive Officer, Executive Artistic Director, Director of Development, and Associate Director of Individual Giving by creating donor/prospect briefings, proposal materials, and other major donor communications.
- Support the Major Gifts Committee and other select Trustees in the cultivation and stewardship of their designated prospects for Annual Fund and campaign goals;
- Represent SFJAZZ in the concert hall and in the community, and at donor events.
This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.
MINIMUM QUALIFICATIONS
- Four years+ fundraising experience, with a focus on individual donors
- Ability to conceive, plan, and execute a major gifts program, including annual giving campaigns, special events, and direct and personal solicitation;
- Excellent written and oral communication skills;
- Extensive donor database experience, knowledge of Tessitura highly desired;
- High level of proficiency with Microsoft Office products and Google-based business products, and a working knowledge of procedures for donor research;
- Superior interpersonal skills, ability to engage professionally with volunteers, colleagues, and donors;
- Available to work weeknights and weekends, often multiple times per week;
- Excellent organizational skills and ability to prioritize workload in a timely manner;
- Respect for sensitivity of donor information and a strong sense of fundraising ethics; and,
- Strong work ethic, professional manner, and appearance in representing SFJAZZ.
SALARY
We offer a competitive salary based on qualifications, excellent benefits, and a dynamic, casual San Francisco office. Evening work is often required. The ability to speak business-level English and a California driver’s license are also required.
SFJAZZ IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY OF STAFF. We particularly welcome those who bring the gifts of diversity to our organization. People of color, people who identify as LGBTQIA, and persons with disabilities are encouraged to apply.
To be considered for this position, submit resume and cover letter to the email address Jobs [at] sfjazz [dot] org. Applications submitted through other channels may not be considered. Please no phone calls.
Job Title: Major Gifts Officer
Department: Development
Reports To: Associate Director, Individual Giving
FLSA Status: Exempt
Prepared Date: July 23, 202
Call for Submissions: International Symposium for Visual Culture & Exhibition 2023
ISVC Website: https://cicamuseum.com/isvc
We invite artists, scholars, and researchers worldwide to participate in the International Symposium for Visual Culture & Exhibition 2023. The community of artists, researchers and academics meets in the international symposium and participates in the exhibition at the CICA Museum. The symposium will be held both onsite and virtually due to the global pandemics.
ISVC is an international platform for diverse and critical perspectives on visual culture. Through ISVC, we aim to create a global network of researchers/artists and consumers/makers of visual culture, and foster critical thoughts and in-depth understanding of visual culture on a global scale.
Participating artists and researchers will be featured in the book “New Media Art 2024.” The book “New Media Art 2024” is expected to be released in full-color paperback and ebook in December 2023. The article may include any form of text (e.g., interview, essay, poetry) in English, drawings, and pictures that introduce the artists’ works.
*Categories & Keywords:
-Art & Culture in a Global Pandemic
-Art and Capitalism
-Race and Identity in Art & Culture
-Feminist Studies on Visual Culture
-Nationalism and Visual Culture
-Globalism
-Digital Culture and Social Media
-Mass Culture
-Critical Studies
-Post-humanism
-Originality, Authorship, and Copyright Issues
-Postmodernism
-New Media Art
-Digital Nomad
-Environmental issues and Visual Culture
[Symposium] International Symposium for Visual Culture (ISVS) 2023
The symposium will be held on March 25-26, 2023 both onsite and virtually due to the global pandemics. Every artist/researcher of an accepted proposal will be provided with an opportunity to discuss the merits of his or her contribution with peers. It is required that the presenter will register for the symposium and present or perform in a session. We are open to proposals for paper presentations, workshops, experimental sessions, as well as artistic performance.
[Exhibition] “Visual Culture 2023” at CICA Museum
The international exhibition “Visual Culture 2023” will be held at the CICA Museum from March 15th to April 2, 2023. Each participating artist can feature two works for the exhibition.
*Installation:
– Photographs & 2D Digital Art
Selected works will be printed in 10×15 or 10 x 10 inches, framed, and installed by the museum curators & assistants. If requested by the artist, works can be printed and framed in larger sizes. Additional fees may apply.
– Video & Interactive Art
The museum will provide projectors and DVD/DIVX players for the show. Multiple single-channel works will be screened through a projector. The museum curators & assistants will install your work(s) according to your installation guidelines. If the work is required to be screened through a projector exclusively, or more than two projectors/monitors are needed, please indicate the special requirements in the submission email. Additional fees may apply.
– Physical Work & Installation Art
The artist is responsible for the shipment and delivery of his/her physical work to and from CICA Museum, as well as all related expenses. The two-dimensional work should be no larger than 39 inch (1 m) on the longest side, and the installation piece should be no larger than 39x39x79 inches (1 x 1 x 2 m, w x l x h). The work that needs to be mounted on the wall should not exceed 10 kg. Please indicate in the submission email if you are interested in exhibiting works exceeding the size/weight limit.
*Timeline:
August 29, 2022 Submission Deadline
September 5 – 12, 2022 Presenter’s Registration
March 15 – April 2, 2023 Exhibition “Visual Culture 2023” at CICA Museum, Korea
March 25 – 26, 2023 International Symposium for Visual Culture
December 1, 2023 Expected publication date of “New Media Art 2024”
***The schedule is subject to change.
*How to submit your work: Please vvisit our website for more information – https://cicamuseum.com/call-for-submissions-isvc2023/
Director of Development and Communications – artworxLA
ABOUT artworxLA
As its mission, artworxLA combats the epidemic high school dropout crisis with a long-term, sequential arts program offering students a pursuable life path that inspires them to stay in school, evolve as unique individuals and flourish as creative adults. Through in-depth school programming, students explore how the arts can better prepare them for success in both their school and professional careers.
Founded in 1992 as The HeArt Project, artworxLA has expanded and refined its program as an innovative approach to dropout prevention and served over 800 students in 31 alternative high school classrooms in 5 school districts 2021-22, including the Digital and Media Arts Academy. Over the years, artworxLA has established and maintained partnerships with nearly every major cultural institution in Los Angeles, as well as a number of professional art venues, creative businesses, and working artists of all disciplines.
In 2022-23, we anticipate serving close to 40 alternative high schools and over 1000 students throughout Los Angeles County. Going from a $1.5M budget in 2021-22 to a budget of $1.9M in 2022-23, artworxLA will continue to be one of the preeminent arts education organizations in Greater Los Angeles serving some of the most vulnerable youth in our communities.
POSITION OVERVIEW
Reporting to the Executive Director, the Director of Development and Communications (Director) will lead artworxLA’s fund development and marketing efforts. Collaborative and innovative in nature, the Director will work closely with organizational leadership to create and execute a development and communications strategy.
The ideal candidate has a successful track record of applying for and receiving government and foundation grants, as well as creating and building relationships with individual and corporate donors. An experienced manager and developer, this individual will directly oversee artworxLA’s Development Manager, Development and Communications Associate and work closely with two contractors, a Grant Writer and a Graphic Designer.
ROLES & RESPONSIBILITIES
Development Strategy & Leadership
-Develops annual development plan, which is aligned with artworxLA’s strategic goals.
-Oversees all fundraising efforts for foundation, corporate, individual and government sectors.
-Facilitates and participates in the identification, cultivation, solicitation, stewardship, and recognition of donors (individual and corporate), involving volunteer leaders (such as board members and other community members) as appropriate.
-Works with Executive Director to create and manage annual Development and Communications budget.
-Assists in submitting financial records for annual Audit.
Board Relations
-Attends all Board meetings and provides Executive Director with income and Board giving information, as requested.
-Works with Executive Director to develop and maintain active and consistent relationship management with Board of Directors.
Foundation and Government Grant Management
-Develops & manages strategy and calendar for meeting foundation and government annual goals.
-Works with Grant Writer to strategically align requests with priority areas of funder.
-Provides Grant Writer with updated, relevant information to present in all applications and reports.
-Provides Executive Director and Bookkeeper with calendar and parameters of needed financial information for grant applications and reports.
-Researches new foundation grant-making opportunities.
Communications & Marketing
-Develops and implements artworxLA’s communications strategy.
-Produces an Annual Report to highlight artworxLA’s programming success, as well as contributions to the arts education field.
-Collaborates with the Graphic Designer to develop media collateral.
-Keeps campaigns on deadline and on budget.
Staff Leadership
-Oversees Development Manager in creating a fundraising and marketing strategy to meet the year end annual fund goal.
-Leads staff in implementing and executing work plans to meet individual and organizational goals.
-Works with development and communications staff and consultants to execute fundraising events including logistics, campaigns and strategy.
QUALIFICATIONS
-Bachelor’s degree preferred.
-Minimum of five (5) years’ development, fundraising and communications experience, ideally with an arts or education organization.
-Successful track record in securing government and foundation grant funding.
-Knowledge of moves management, donor retention, and new donor acquisition strategies.
-Excellent verbal and written communication skills.
-Experience working with nonprofit boards, committees, and donors.
-Strong interpersonal skills in order to work effectively with people from diverse backgrounds.
-Passion for and/ or interest in the arts.
COMPENSATION & BENEFITS
Salary is commensurate with experience. artworxLA offers a generous benefits package medical, dental, vision, 403B retirement contributions, annual PTWO of 16 paid holidays, 3 personal days, and 15 vacation days. Flexible hybrid work schedule.
artworxLA is an Equal Opportunity Employer. artworxLA does not discriminate against any person because of race, creed, color, religion, sex, sexual orientation, national origin, disability, age, political affiliation or citizenship. All qualified applicants, including minorities and women, are encouraged to apply.
Applicants needing accommodation for any part of the application process may contact Envision Consulting at 626.889.7905 to request and arrange for assistance.
Finance + Operations Coordinator
Title: Finance and Operations Coordinator
Department: Operations
Reports to: Deputy Director for Operations
Status: Salaried, Non-Exempt
Salary Range: $50,000–$60,000. Total compensation includes a generous benefits
package with medical, dental, 401(k), and paid time off (PTO)
Schedule: Full time; occasional evenings/weekends required
About Headlands Center for the Arts
Headlands Center for the Arts is a multidisciplinary, international arts center dedicated to supporting artists; the creative
process; and the development of new, innovative ideas and artwork. Where we are is as important as what we do. Our
campus comprises a cluster of artist-rehabilitated military buildings, just north of the Golden Gate Bridge at historic Fort
Barry in the Marin Headlands, a part of the Golden Gate National Recreation Area.
Mission
Headlands Center for the Arts provides an unparalleled environment for the creative process and the development of new
work and ideas. Through a range of programs for artists and the public, we offer opportunities for reflection, dialogue,
and exchange that build understanding and appreciation for the role of art in society.
Position Description
Headlands Center for the Arts’ (Headlands) Operations Department is responsible for the management of Headlands’
resources in support of programmatic objectives, including financial sustainability and high-functioning operations. The
Finance and Operations Coordinator (FOC) provides critical support to the Deputy Director for Operations to assist with a
variety of financial duties at Headlands, including serving as the primary liaison with Headlands’ external accounting firm.
The successful candidate must be able to effectively coordinate financial processes and procedures, bringing a spirit of
collaboration and customer service as the staff member bridging the firm, the staff, and Headlands’ varied constituents. In
addition, the FOC will support the Senior Manager, Operations on event rentals, volunteer coordination, and
administrative support.
Responsibilities
All of the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This
job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals
may be required to perform any other non-related instructions as requested by their supervisor and guided by the needs
of the team.
Finance Support
• Serve as primary liaison with Headlands’ finance firm, Bicycle Accounting (BA)
• Provide customer support to artists and donors for financial needs
• Check mail for invoices/checks and scan finance-related mail
• Code and deposit checks on a weekly basis
• Review bills for payment in bill.com and prepare for approval
• Review credit card transactions and approve reimbursements via Divvy
• Monitor bank accounts in close collaboration with Deputy Director for Operations
• Provide consultation and assistance for research and preparation of Headlands’ annual budget using Fathom
• Support development of the packet for Finance Committee meetings; attend meetings, and participate as
needed, including taking minutes
• Reference and manage archived finance email account as needed
• Meet monthly with development staff to review status of grants, pledges, and other contributed income and
reporting requirements, and quarterly to reconcile accounting and development records
• Complete and file forms for sales and other taxes as appropriate
• Collaborate with Director of Facilities on resolution of fixed assets inventory
• Coordinate with program, development, and operations departments the collection and timely receipt of
income from fees and institutional sources
o Prepare and submit invoices for residency fees from institutional sponsors
o Monitor receipts from outside rentals, concessions, and sales
Audit
• Resolve audit inquiries as needed
• Manage paper files for the FY21 and FY22 audit and coordinate with BA for any digital files
Financial Reporting
• Generate weekly payables and deposits report for management team
• Provide Charles Schwab statements and CSV files to Bicycle Accounting on a monthly basis
Payroll
• Circulate reminders to staff for bimonthly payroll deadlines
• Coordinate timesheet approval in Gusto for hourly employees
• Communicate employee onboarding and offboarding needs to Bicycle Accounting
Administrative and Operational Support
• Ensure that the office equipment and supplies are running as stable, consistent, and efficiently as possible
• Keep operations and rental data updated in Salesforce
• Manage archive of paper and electronic files, governed by Headlands’ document retention policy
Earned Income Activities
• Support Senior Manager, Operations with contracts and logistics of wedding, special event, group visit, photo
and film shoots, and weekday meeting rentals and associated print and web materials
Public Event, Programming, and Volunteer Support
• Support the volunteer program, including securing volunteers for Headlands’ programs, communication of
event logistics, and maintaining up-to-date volunteer distribution lists
Visitor Experience
• Provide customer service during public hours and rental events happening during regular business hours
• Field and direct calls and inquiries via phone and email
• Other duties as assigned by Deputy Director for Operations or Senior Manager, Operations
Position Requirements
• 1-2 years of finance accounting or administrative experience
• Excellent customer service, interpersonal, and collaboration skills
• Ability to maintain confidentiality of sensitive information
• Strong written and oral communications
• Computer literate with proficiency in QuickBooks, GSuite, Slack, Salesforce, and Microsoft Office Suite
applications, including strong Excel skills
• Understanding of budget management
• Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural,
and socio-economic environment
• Experience with or willingness to learn about diversity, equity, inclusion, and accessibility initiatives
• Due to our Marin Headlands location, reliable vehicle access is required
Physical Requirements
• Frequently is required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms
• Occasionally required to climb or balance; and stoop, kneel, crouch, or crawl
• Specific vision abilities required by this job include close vision and ability to adjust focus
• Must be able to do extended periods of work at a computer
• Must be able to assist with events, which includes lifting up to 25 lbs
• Must be able to work occasional nights and weekends
• Must be fully vaccinated and boosted against COVID-19
To Apply
Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the
LGBTQIA community are strongly encouraged to apply.
Interested candidates should email a single PDF attachment that includes both a cover letter and resume to
jobs@headlands.org. The subject line of your email should be “Finance and Operations Coordinator/your name.” Please
submit applications by Sunday, August 14, 2022.
Review of applications will begin Monday, August 15, 2022 and continue until the position is filled. Please note that due to
the volume of applicants, only candidates who will be invited to interview will be contacted.
Equality Employment Opportunity Policy
Headlands Center for the Arts is committed to a diverse workplace and strongly encourages applications from all qualified
individuals, as such Headlands is committed to a policy of equal employment opportunity for all applicants, employees,
volunteers, and interns. Headlands makes decisions based on the merits of each candidate.
Headlands Center for the Arts prohibits discrimination based on an individual’s race, color, religion (including all aspects of
religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender
identity, gender expression, transgender, pregnancy and breastfeeding), sexual orientation (including heterosexuality,
homosexuality, and bisexuality) national origin, ancestry, citizenship status, age, marital status or registered domestic
partner status, uniformed service member or veteran status, physical or mental disability, medical condition, genetic
characteristics or information, or any other basis protected by law. Headlands will afford equal employment opportunities
to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including,
without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.
