Interdisciplinary

Leonardo/ISAST is seeking an Editorial Assistant to support our media team.  This position will provide general support to and assist Chief Strategy Officer and the editorial team across print, digital, and experimental publications, as well as, special projects & partnerships, joint-publications, new media platforms. This person will join our growing team to advance Leonardo’s vision of fostering global transformation at the nexus of art, science, and technology in pursuit of a more vibrant, just, and regenerative world. 

The ideal candidate is enterprising, organized, and a strong communicator.  They will bring with them a passion for hybrid creativity and new media.  

RESPONSIBILITIES
Copy Editing & Writing

• Copy edit and proofread journals, publications, and other written work (print and digital)
• Draft and contribute writing to bi-monthly newsletter and meet deadlines
• Add new journal and book releases and monitor monthly reviews for website content
   

Journal Publication Management

• Tracking, organization, and coordination of permissions forms, images, and supplemental materials
• Format manuscripts at various stages of the editing process
• Coordinate various print sections

Editorial Administration and Communication

• Author correspondence
• Publisher correspondence
• Editorial Review Board correspondence as assigned
• Record keeping and note-taking from meetings
• Add, update, maintain author records in database
• Compile annual author index
• Maintain editorial calendar

MINIMUM QUALIFICATIONS

• One year minimum experience in an editorial office (remote OK)
• Impeccable written American English; expert at grammar with a real grasp of language and usage
• Understanding of editorial and production processes including stages of development, rights and permissions, and image requirements
• Familiarity with Chicago Manual of Style
• Excellent verbal communication
• Experience writing for a professional audience
• Efficient and organized
• Extensive experience and comfort using Microsoft Word and Google Suite
• Experience with using Adobe Acrobat Pro

HIGHLY PREFERRED

• Experience with advanced Microsoft Word functions including custom templates, paragraph styles, and tracking changes
• Knowledge of standard proofreading symbols and protocol
• Knowledge of basic print/text design practices, eg, templates, grids, hierarchy
• Experience with digital publishing, podcast or video production

COMPENSATION AND BENEFITS

• Full-time position, compensation range: $32,000-$36,000/yr
• 50% contribution to health and 75% contribution to dental group insurance plan
• 10 days vacation, 10 days sick leave, and 15 paid holidays annually
• Impax Simple IRA retirement plan (available after 6 months of employment)
• Remote work options

ABOUT LEONARDO

MISSION: Leonardo fosters transformation at the nexus of art, science and technology, because complex problems require creative solutions. We serve to empower an inclusive global network, a borderless community where all belong in pursuit of creativity for a more vibrant, just and regenerative world.

VISION: Leonardo activates creativity to push the boundaries of today and unleash the possibilities of tomorrow.

A fearless pioneer since 1968, Leonardo serves as THE community forging a transdisciplinary network to convene, research, collaborate and disseminate best practices at the nexus of arts, science and technology worldwide. Leonardo serves a network of transdisciplinary scholars, artists, scientists, technologists and thinkers who experiment with new, cutting-edge approaches, practices, systems and solutions to tackle the most complex challenges facing humanity today.  

As a not-for-profit 501(c)3 enterprising think tank, Leonardo offers a global platform for creative exploration and collaboration, reaching tens of thousands of people across 135 countries. Our flagship publication, Leonardo, the world’s leading scholarly journal on transdisciplinary art, anchors a robust publishing partnership with MIT Press; our partnership with Arizona State University infuses educational innovation with digital art and media for lifelong learning. Our creative programs span thought-provoking events, exhibits, residencies and fellowships, scholarship and social enterprise ventures.

COMPANY CULTURE

As a member of the Leonardo/ISAST team, the Editorial Assistant  serves to support fellow staff, volunteers, leadership, and the community. We are all responsible for creating safe, respectful, productive work relationships, culture and environment. We are aligned with Leonardo’s vision and values, our Code of Ethics, and our commitment to action for anti-racism, social justice, and human dignity. The Editorial Assistant role contributes to Leonardo’s positive impact, advancing what it can do to make the world a better place.

We are a small organization with a global, distributed team. We encourage a culture of support, agility, trust and transparency. 

Commitment towards J.E.D.I. (justice, equity, diversity and inclusion):

Leonardo/ISAST is committed to a J.E.D.I. practice. Please refer to our anti-racist editorial policies and Code of Ethics. We encourage applicants from around the globe to apply, including those from underrepresented communities of color, ability and LGTBQIA+. 

HOW TO APPLY

Please send resume and cover letter with “Editorial Assistant Application — [Full Name]” in the subject line to: jobs@leonardo.info(link sends e-mail)

Applications accepted on a rolling basis until the position is filled. Due to the high volume of applications, only shortlisted candidates will receive a reply. Thank you for your interest in Leonardo.

Title: Senior Manager, Fellowship Programs 

Department: Programs and Engagement

Reports to: Deputy Director, Programs and Engagement

Status: Salaried, Exempt

Salary Range: $70,000–$80,000

Schedule: Full time, 40 hours/week; occasional evenings/weekends required

About Headlands Center for the Arts

Headlands Center for the Arts is a multidisciplinary, international arts center dedicated to supporting artists; the creative process; and the development of new, innovative ideas and artwork. Where we are is as important as what we do. Our campus comprises a cluster of artist-rehabilitated military buildings, just north of the Golden Gate Bridge at historic Fort Barry in the Marin Headlands, a part of the Golden Gate National Recreation Area.

Mission

Headlands Center for the Arts provides an unparalleled environment for the creative process and the development of new work and ideas. Through a range of programs for artists and the public, we offer opportunities for reflection, dialogue, and exchange that build understanding and appreciation for the role of art in society.

Position Description

The Senior Manager, Fellowship Programs reports to the Deputy Director of Programs and Engagement and is responsible for strategic planning, conceptualization, and implementation of fellowship programs at Headlands as well as a menu of programs, retreats, exhibitions, and other activities that support the Fellows and Headlands. The Senior Manager, Fellowship Programs works with the programs team and staff at Headlands to support the trajectory of Fellows at Headlands from outreach and application to individualized guidance on Fellows’ projects and programs and fellowship program feedback and evaluation. This person is primarily responsible for the Graduate Fellowship, Bay Area Fellowship, and Threshold Fellowship programs and advises on and implements artist applications and the selection process. The Senior Manager, Fellowship Programs will develop strategic collaborations within Headlands, as well as outside partnerships that advance the reach, impact, and relevance of Headlands fellowships as well as offering direct support that connect Fellows to a range of Headlands resources and networks.

The Senior Manager, Fellowship Programs works with the Executive Director and the Deputy Director of Programs to develop, produce, and present public events, exhibitions and special programs, as needed. This person will set goals for the area in consultation with the Deputy Director of Programs and Engagement and the Executive Director.  

Responsibilities

All of the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other non-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and will regularly be reviewed.

Fellowship Management

Steward Headlands’ Graduate, Bay Area, and Threshold Fellowship programs.
Produce and distribute guidelines for application and maintain an active outreach and recruitment program for all Fellowship programs. 
Oversee application, review, and selection process, including application editing, outreach to potential applicants, and communication with applicants and panelists
Manage regular artist/partner communications. 
Orient incoming artists; act as ongoing support/organizational liaison for Bay Area and Threshold Fellows with communication of events, dinners, formal and informal activities and advocacy for artist needs during organizational planning and prioritization.
Project manage the Graduate Fellowship culminating exhibition.
Solicit, gather, and prepare information for ongoing program evaluation.
Administer the Threshold Fellows’ stipends and the Bay Area Fellows’ stipends and health care coverage.
Work with the communications team to bring visibility to Fellows’ projects and the Headlands Fellowship programs. 
Collaborate with the programs team on the assembly of a robust and engaging seasonal calendar of programs that includes Fellows’ projects. 

General Department Support

Some database maintenance for the program department, especially around applicants and alumni artists.
Organization and archiving of information on the organization’s shared server and Google Drive.
Attend staff and departmental meetings.
Work collaboratively with the Programs team and Operations and Facilities Departments to produce and plan cross-departmental initiatives such as exhibitions and Open Houses.
Participate in interviews and selection of interns and oversee intern’s programming projects as needed and/or when appropriate.
Other duties as needed. 

Position Requirements

A BA Degree or commensurate experience required
2+ years of arts administration experience preferred
Experience working with public sector agencies preferred
Excellent interpersonal, communications, and collaborations skills
Excellent client services skills
Excellent written and oral communication
Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and varied socio-economic client population
Experience with or willingness to learn about diversity, equity, and inclusion initiatives
Must be able to work both independently and as a member of a team managing deadlines and communicating effectively to staff across all levels of the organization
Must be computer literate with proficiency in GSuite, Slack, Salesforce, and Microsoft Office Suite applications, including strong MS Word and Excel skills
Due to our Marin Headlands location, reliable vehicle access is required
Must be able to work occasional nights and weekends

Physical Requirements

Frequently required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms
Occasionally required to climb or balance; and stoop, kneel, crouch, or crawl
Must be able to do extended periods of work at a computer
Must be able to assist with events, which includes lifting up to 25 lbs.

To Apply

Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBTQIA community are strongly encouraged to apply.

Interested candidates should email a single PDF attachment that includes both a cover letter and resume to jobs@headlands.org. The subject line of your email should be “Senior Manager, Fellowship Programs/your name.” Please submit applications by Sunday, January 29, 2023. 

Review of applications will begin Monday, January 30, 2023 and continue until the position is filled. Please note that due to the volume of applicants, only candidates who will be invited to interview will be contacted.

Equality Employment Opportunity Policy

Headlands Center for the Arts is committed to a diverse workplace and strongly encourages applications from all qualified individuals, as such Headlands is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. Headlands makes decisions based on the merits of each candidate. 

Headlands Center for the Arts prohibits discrimination based on an individual’s race, color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality) national origin, ancestry, citizenship status, age, marital status or registered domestic partner status, uniformed service member or veteran status, physical or mental disability, medical condition, genetic characteristics or information, or any other basis protected by law. Headlands will afford equal employment opportunities to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.