We are seeking a highly organized, proactive, and detail-oriented Part-Time Bookkeeper & Office Manager to oversee financial record-keeping, office administration, HR and operational responsibilities. The ideal candidate will have experience in bookkeeping, financial reporting, and general office management, ensuring smooth day-to-day operations in a non-profit environment.

RESPONSIBILITIES

Bookkeeping & Financial Management

• Maintain accurate financial records, including accounts payable and receivable.
• Process invoices, payments, and payroll.
• Reconcile bank statements and ensure financial data integrity.
• Prepare financial reports, including profit & loss statements and balance sheets.
• Assist with budgeting, forecasting, and cash flow management.
• Coordinate with external accountants for tax preparation and financial reviews.
• Ensure compliance with financial policies, regulations, and best practices.

Office Management & Operations

• Oversee office administration, supplies, and vendor management.
• Maintain organized records and filing systems (digital and physical).
• Coordinate office logistics, including scheduling meetings and managing correspondence.
• Implement and optimize operational processes for efficiency.
• Assist in policy and procedure development to streamline office operations.
• Ensure compliance with company policies and local regulations.

Human Resources (HR) Support

• Assist with onboarding new employees, including paperwork and orientation.
• Maintain employee records and ensure compliance with HR policies.
• Support payroll processing and benefits administration.
• Address basic employee inquiries regarding HR procedures and policies.
• Help facilitate performance review processes and employee engagement initiatives.
• Special projects

MINIMUM QUALIFICATIONS

• Demonstrated experience as a bookkeeper, office manager, or similar role.
• Proficiency in Google Suite (Docs, Sheets, Drive, Gmail, etc.), Quickbooks, and Microsoft Office Suite.
• Strong organizational and time-management skills.
• Knowledge of financial principles, compliance, and reporting.
• Excellent communication and problem-solving abilities.
• Ability to work independently and prioritize multiple tasks.

HIGHLY PREFERRED

• Experience in the non-profit sector.
• Familiarity with Rippling for payroll and HR management.
• Background in process improvement and operational efficiency.

COMPENSATION AND BENEFITS

• Part-time position, compensation range commensurate with experience
• 50% contribution to health and 75% contribution to dental group insurance plan
• 10 days vacation, 10 days sick leave, and 15 paid holidays annually
• Impax Simple IRA retirement plan (available after 6 months of employment)
• Hybrid work options
• 20 hours a week

ABOUT LEONARDO

MISSION: Leonardo fosters transformation at the nexus of art, science, and technology, because complex problems require creative solutions. We serve to empower an inclusive global network, a borderless community where all belong in pursuit of creativity for a more vibrant, just, and regenerative world.
VISION: Leonardo activates creativity to push the boundaries of today and unleash the possibilities of tomorrow.
A fearless pioneer since 1968, Leonardo serves as THE community forging a transdisciplinary network to convene, research, collaborate, and disseminate best practices at the nexus of arts, science and technology worldwide. Leonardo serves a network of transdisciplinary scholars, artists, scientists, technologists, and thinkers who experiment with new, cutting-edge approaches, practices, systems and solutions to tackle the most complex challenges facing humanity today.
As a not-for-profit 501(c)3 enterprising think tank, Leonardo offers a global platform for creative exploration and collaboration, reaching tens of thousands of people across 135 countries. Our flagship publication, Leonardo, the world’s leading scholarly journal on transdisciplinary art, anchors a robust publishing partnership with MIT Press; our partnership with Arizona State University infuses educational innovation with digital art and media for lifelong learning. Our creative programs span thought-provoking events, exhibits, residencies and fellowships, scholarship, and social enterprise ventures.

COMPANY CULTURE

As a member of the Leonardo/ISAST team, the Editor serves to support fellow staff, volunteers, leadership, and the community. We are all responsible for creating safe, respectful, productive work relationships, culture, and environment. We are aligned with Leonardo’s vision and values, our Code of Ethics, and our commitment to action for anti-racism, social justice, and human dignity. The Editorial Assistant role contributes to Leonardo’s positive impact, advancing what it can do to make the world a better place.
We are a small organization with a global, distributed team. We encourage a culture of support, agility, trust, and transparency.
Commitment towards J.E.D.I. (justice, equity, diversity and inclusion):
Leonardo/ISAST is committed to a J.E.D.I. practice. Please refer to our anti-racist editorial policies and Code of Ethics. We encourage applicants from around the globe to apply, including those from underrepresented communities of color, ability and LGTBQIA+.

HOW TO APPLY 
Please send resume and cover letter with “Bookkeeper and Office Manager Application — [Full Name]” in the subject line to: jobs@leonardo.info
Applications accepted on a rolling basis until the position is filled. Due to the high volume of applications, only shortlisted candidates will receive a reply. Thank you for your interest in Leonardo.