Position Title: Meet the Music Administrative Assistant (Full Time) 

Grand Vision Foundation (GVF) is a non-profit community arts organization whose mission is to inspire  and engage the diverse communities of Los Angeles through culturally-responsive arts and  educational experiences. Meet the Music (MTM) is Grand Vision’s youth education program, which nurtures the next generation of our creative community. Founded in 2009, MTM has  grown into a model education program, annually serving over 2,300 primary school students in Greater Los Angeles through innovative, sequential musical-skill-building and engagement curricula. MTM stands out in its commitment to equitable access to music education—all  students at a given grade level are encouraged to participate—and to arts integration— programs are held in schools during regular school hours and our teaching artists work hand-in-hand with classroom teachers to make music a regular part of the students’ routine. 

Grand Vision is seeking a knowledgeable and reliable Administrative Assistant with great communication skills, some bookkeeping and/or accounts receivable experience and attention to detail. Under the supervision of the Executive Director of GVF, the Manager of Music Education and the Music Education Coordinator, the MTM Administrative Assistant will provide administrative support to help ensure efficient operation of MTM programs. This position will begin in August of 2023.

Primary areas of responsibility will include: 

Knowledge of Meet the Music’s practices and procedures as well as in-school elementary music education programs: 
Recorders in Schools (grades 3-5) 
Roots of Music Program (RoMP) (grades 3-5) 
Percussion in Schools (grades K – 5) 
Violin in Schools (grades K-2) 

Recordkeeping, invoicing and tracking support
Under supervision of Meet the Music Program Manager:

Prepare and submit invoices to schools
Communicate with schools and district representatives as needed
Prepare and submit work proposals and estimates to schools
Track payments, maintaining accurate and transparent records
Assist with budgeting

Program administration assistance
Assist MTM team with data gathering, analyzing and creation of data reports 
Draft responses to confidential and time sensitive material  
Assist with program, staff, teaching artist and recital scheduling
Assist with student field-trips including transportation 
Keep inventory of program supplies and facilitate school site deliveries
Observe end-of-semester recitals
GVF/MTM office assistance
Organize and assist with digital and hard copy files
Answer and communicate effectively via phone when in the GVF office
Required Qualifications 

Highly effective written and verbal communication skills 
Exceptional time management and organizational skills 
Ability to work as part of a team, take direction, follow procedures, work independently and produce accurate, high quality work 
Knowledge of Google office platforms, Microsoft Office, and Excel 
AA degree or higher
At least 2 years of assistant, office and/or administrative support experience 
Available to work 40 hours per week with some occasional weekends
Must be able to clear a TB test and Live Scan background check
Valid California driver’s license
Ability to lift 25 pounds
Desired Qualifications 

Ability to understand Spanish
Familiarity with quickbooks or another bookkeeping program
Familiarity with Salesforce or another CRM
Familiarity with Arts Education
Experience working for a non profit agency or educational institution
Please visit Grand Vision’s website at www.grandvision.org before applying. Email cover letter for the position & resume (as a single PDF) with “MTM Administrative Assistant” in the subject line to Sukari@grandvision.org by August 11th, 2023. 

Compensation & Time Commitment

Salary range is $47,000 – $54,000 (depending on experience) – in-person – 40 hours/week