The City of Ontario’s Department of Museum, Arts & Culture is searching for energetic, creative, organized, and community-oriented individuals to join our team as a Coordinator. There are 3 positions available, 2 Full-time and 1 Part-time.

For full details, see below description of each position available in the Department of Museum, Arts & Culture and find a link to the job application here and a brochure on the positions here.

Salary Range is: $28.33-$34.41 Hourly

EVENT COORDINATOR: The Event Coordinator plays an essential role in supporting the Department of Museum, Arts & Culture to carry out large-scale events and festivals, under the direction of the Director and Manager. This includes annual events such as the Ontario Art Festival and Culture Fest as well as VIP events, exhibit receptions, public art dedications, and the quarterly Ontario Art Walk. The position will be responsible for: developing concepts and ideas; preparation and execution of events, planning and maintaining the event/program budget; determining, purchasing, and maintaining materials, equipment, supplies and/or facilities needed; promoting programs by designing and developing various publicity materials; coordinating volunteers; and interviewing and hiring vendors, contractors; establishing and maintaining close liaison with public and private institutions, and individual artists; assisting in recruiting program and event sponsors, vendors and other promotional needs; coordinating public safety, public works, volunteer, and other support services required for special events; ensuring vendors are in compliance with city and county policies; collecting and processing vendor agreements, fees and deposits and maintaining accurate files and records; and the ability to direct the work of others during events. The Ideal Candidate possesses impeccable attention to detail and a high standard of work, along with exceptional communication skills. They also have a knowledge of principles and techniques used in planning, coordinating, and servicing a variety of arts, entertainment, and/or educational events. The strongest candidate has experience in handling multiple projects and responsibilities simultaneously, understands how to prioritize, stays calm under pressure, and executes tasks efficiently and with accuracy.

FACILITIES AND VISITOR EXPERIENCE COORDINATOR: The Facilities and Visitor Experience Coordinator plays an essential role in the public’s experience of the Ontario Museum of History & Art, under the direction of the Director and Supervising Curator. They provide an exceptional visitor experience by overseeing the Museum’s front-of-house team and facilities. The coordinator handles the front desk/reception, tracks and maintains attendance and other key facility data, maintenance requests, and coordination of capital building projects. This includes: being knowledgeable about the Museum, its history, exhibits, programs and special events, and communicating this information to guests; training and supervising front desk museum assistants and contracted security guards; maintaining the highest standards of both visual appearance and operability of all public spaces (interior and exterior of building); daily inspection of facilities for necessary repairs, ensuring proper functioning of mechanical and utility systems and compliance with pertinent building and safety codes; coordination and scheduling of routine maintenance by liaising with Facilities Management, Historic Preservation, and Risk Management to ensure compliance with ADA, safety ontarioca.gov Recreation Continuum of Care and Housing Services and other building related regulations. The Ideal Candidate possesses impeccable attention to detail and a high standard of work, along with exceptional communication skills. They are a hospitality-oriented individual with strong team leadership skills and experience dealing with the public in a customer service or hospitality environment. The strongest candidate has knowledge of facilities management/maintenance, including administration of service contracts for buildings. Bilingual English/Spanish is preferred.

PUBLIC ART COORDINATOR (PART-TIME ONLY) The part-time Public Art Coordinator plays an essential role in supporting the Department of Museum, Arts & Culture’s newly established Public Art Program by coordinating public art projects for the City of Ontario. This includes facilitating the selection of artists for projects; preparing artists’ contracts; assisting with the coordination of project implementation; and providing planning assistance to visual artists. The position will be responsible for: planning and implementation of various programs designed to support visual art in public places; preparing requests for proposals/qualifications; tracking public art project budgets; preparing contracts; writing clear and concise reports; making public presentations; coordinating between various committees and artists; and inventorying the public art collection and identifying any maintenance needs. The Ideal Candidate possesses impeccable attention to detail and a high standard of work, along with exceptional communication skills. They also have a knowledge of principles and techniques used in planning, coordinating, and servicing public art projects. The strongest candidate has experience in handling multiple projects and responsibilities simultaneously, understands how to prioritize, stays calm under pressure, and executes tasks efficiently and with accuracy.

Examples of Essential Functions

The essential functions typically performed by a Recreation/Community Services Coordinator include the following:

• Coordinates, schedules, implements, and supervises a variety of recreation and community services programs, activities and events.
• Participates in the development of recreation and community services program proposals.
• Coordinates facility reservations and scheduling.
• Monitors and reports on safety and maintenance of community center facilities and parks.
• Schedules, directs, trains and evaluates part-time and volunteer staff; completes required evaluation forms.
• Receives and responds to public and community group inquiries and requests; and assists with customer services and providing appropriate recommendations.
• Develops and writes brochure information, press releases, promotional information, and fliers regarding recreation and community services events, programs, and related information.
• Prepares program evaluation reports.
• Provides program implementation recommendations and assists supervisor with special projects, departmental procedures and handling employee questions or concerns as necessary.
• Prepares and distributes logs and reports to supervisor.
• Handles and records cash revenue in compliance with departmental financial controls.
• Assist in other duties as assigned.

Qualification Guidelines

Educational Requirements
High school diploma or recognized equivalent.

Experience Requirements
Two years of experience in coordinating recreation and/or community services programs or a related field.

Desirable
Bilingual in Spanish is highly desirable. Experience in Microsoft Office 365 and recreation software programs, preferably CivicRec. College-level degree and/or coursework in recreation, public administration, or a related field