Organizational Overview 

The mission of Armory Center for the Arts is to nurture our community and its young people by creating, learning, and presenting art to advance equity and social justice. Deeply committed to public access, education, and outreach programs, the Armory presents contemporary art exhibitions, performances, and educational experiences at its main facility and at satellite locations throughout the City of Pasadena and Greater Los Angeles. For more information on the Armory, visit armoryarts.org/about.

The Armory believes that traditional hiring practices have historically and systemically marginalized entire groups of people including people of color, people of different socio-economic backgrounds, women, people with disabilities, people in the LGBTQ community, and veterans, to name a few. We strongly believe as an organization in deconstructing barriers and building a team that authentically represents the diverse communities, and backgrounds of Los Angeles County. We strongly encourage applications from people with these identities or who are members of other marginalized groups.  

Principal Function

The Exhibition Coordinator reports to and supports the Director of Exhibitions in the management, coordination, and implementation of all departmental programs. The person in this position will: handle all registrarial matters, condition reports, loan paperwork, and shipping; schedule and supervise interns and temporary installation preparators; and assist with production of publicity, publications, and brochures. 

This position is a hybrid work model – work from home and in-office.

Major Duties and Responsibilities

Exhibition Program

• Oversees the logistics of exhibition installations, including developing production schedule, organizing and scheduling shipping, crating, storage, and incoming/outgoing inspection of works of art; working with installation staff and contractors to assure works are properly handled and installed according to schedule and specifications; facilitating production of title wall text, didactics, and labels; ordering installation supplies and equipment.
• Prepares and monitors loan agreements, lender correspondence, and insurance information. 
• Assures that visitor attendance and daily conditions of galleries are accurately recorded by Visitor Service Associates. 
• Coordinates documentation of exhibitions and events. 
• Compiles information for program assessment as needed. 
• Oversees ordering of supplies, equipment, and installation materials.   
• Oversees the continued care and cleanliness of Gallery spaces, equipment, and fixtures.

Management

• Maintains calendar of departmental activities, meetings, and events; coordinates departmental calendar with visitor services staff, Communications Department, and other staff as needed. 
• Maintains an open line of communication with Communications Department colleagues to ensure timely and thorough promotion of department programs.
• Maintains statistical information and prepares periodic reports on specific programs as may be required for internal or external committees and agencies;
• Provides administrative support by organizing planning meetings with artists and curators as needed 
• Maintains departmental files and fulfills other clerical tasks as necessary, including processing paperwork such as receipts, manifests, and inventories. 
• Assist in generating contracts and agreements with artists, independent contractors, and lenders.

Qualifications

• Prior experience working in a cultural organization and a demonstrated ability to work diplomatically with artists and others. 
• Demonstrated ability to care for, track, and perform registrarial duties for artworks.
• Understanding of fundamental art installation processes and protocols.
• The ability and discipline to work independently on assigned projects; to prioritize manage a variety of tasks, and meet various deadlines; and to deal effectively with problems as they arise. 
• Proven computer fluency with Google Workspace, Canva, Airtable or other productivity platforms. 
• Literate on social media platforms including Facebook, Instagram, Twitter, and flickr. 
• Ability to work flexible hours including evenings and weekends as required.
• Possess a demonstrated ability to write clearly and effectively.
• A passion for cultural arts and visual literacy that drives a desire to follow developments in the field on local, regional, national, and international levels. A global perspective that informs a commitment to local engagement. 
• Passion for the Armory’s mission and its cultural equity values is essential.
• Intellectual curiosity and a creative mind. 

COVID Vaccination Policy
For the safety and well-being of the entire community, Armory Center for the Arts requires that all staff, students, and visitors be vaccinated and boosted against the COVID-19 virus before they will be allowed in an Armory facility, exhibit space, classroom, or office.

The following qualifications are strongly preferred: 
Fluency in Spanish and/or another language or languages. B.A. or B.F.A. degree in an arts-related field; M.A. degree, or commensurate experience in previous museum, non-profit, or gallery role.

Compensation
Salary range: $48,000 – $52,000 for 40 hours per week and will be based on experience and track record of results. 

Benefits include medical, generous vacation time, nine paid holidays plus the holiday break, Dec 25-Jan 1, free parking, opportunities for professional development, and free Armory studio art classes. 

How to Apply
To apply, please send a resume and cover letter to careers@armoryarts.org. In the subject line of the email, please write “Exhibition Coordinator”. No phone calls please. Applications are due by Monday, July 24, 2023 at 5 p.m.