TRAVELING EXHIBITIONS COORDINATOR – BEDFORD GALLERY 

The City seeks a highly experienced, self-motivated individual for this 30 hour per week (3/4 time) position. The individual in this role will coordinate and manage 4-6 concurrently traveling exhibitions curated by Bedford Gallery. This position is responsible for all aspects of the gallery’s travel program and is the point person for all venues. This position is also an integral part of gallery operations, using industry knowledge to help brainstorm and plan exhibitions and programs.

 Bedford Gallery

With nearly 3,500 square feet of exhibition space, it is the largest municipal visual arts facility between the Bay Area and Sacramento and attracts a large annual audience. The contemporary art space is housed in the Lesher Center for the Arts and is a program of the City of Walnut Creek’s Arts + Rec Department. The gallery provides the public with engaging and educational opportunities to learn about innovative visual arts through exhibitions and a rich mix of public programs. The Bedford has a robust volunteer program which includes information services from the Gallery Guild, Docent-led youth tours for K-12 students, adult exhibition tours, as well as public art walking tours (April – November).

TRAVELING EXHIBITIONS COORDINATOR – BEDFORD GALLERY

Pitch, sell and schedule all traveling exhibitions
Lead on all correspondence with venues renting gallery exhibitions and provide expert opinion on gallery curated exhibitions that are best suited for travel
Assist with condition reporting and assemble registration documents, condition reports, installation instructions
Edit and manage traveling exhibition object lists, educational materials, wall labels, etc. and create a press guide for each traveling exhibition
Track condition reports for each exhibition venue for the duration of the schedule
Gather and document all press from venues hosting Bedford shows
Meet with curator and preparator to discuss progress, concerns, and issues with regard to traveling shows
Oversee crating of each exhibition and framing when needed; assist exhibition venues with shipping
Venue site visits as needed and continued outreach and building of venue research list and relationships for selling exhibitions

Profile of an ideal Traveling Exhibitions Coordinator:

Experience working in and with arts organizations
Great interpersonal skills and an outgoing personality
Strong organization skills and detail-oriented multi-tasker
A can-do, independent attitude
Ability to remain calm under pressure
Able to organize and maintain schedules and calendars, and create systems for program policies and procedures
Basic understanding of financial processes within government and/or nonprofit organizations desirable
Extensive knowledge of traveling exhibition industry
Experience handling high priority issues and concerns regarding artwork handling, installation, and repair
Extensive knowledge of contemporary artists, art world trends, art movements, new media, and innovative exhibition presentation
Excellent written and oral communications skills
Experience building and maintaining important business relationships
Promote a positive customer service environment and maintain effective working relationships with employees, City officials, and the public
Skill and experience with Microsoft and Adobe Suites

Education and Experience:
 
Graduation from high school and a minimum of two years of experience working in community arts, education, or arts education programs, or any equivalent combination of education and experience that provides the knowledge, skills, and abilities listed above.

A Bachelor’s degree from an accredited four-year college or university with major coursework in fine arts, museum studies/management, arts administration, or a related field, and a minimum of four years’ experience working within traveling exhibitions industry is highly desirable for the Traveling Exhibitions Coordinator position.

Special Requirements:
 
Possession of, or ability to obtain prior to employment, a valid Class C California Driver’s License and a good driving record.
 
Employee may be required to work on weekends and/or evenings.
 
Applications are due no later than 5:00 p.m. on Monday, February 20, 2023. Applicants must apply online at www.walnut-creek.org. Applicants possessing the MOST DESIRABLE qualifications will be invited to continue in the selection process and an appraisal interview tentatively scheduled for Thursday, March 9, 2023.