Arts Programs Coordinator (OEDCA) – (2201494)
About the Department Per the City’s COVID19 Mandatory Vaccination Policy, the City requires all employees starting on or after February 11, 2022, to provide proof of vaccination as a condition of employment absent a documented medical and/or religious exemption. Proof of vaccination means that employees are required to be “up-to-date” with regards to the COVID-19 vaccine. Consistent with the Santa Clara County Public Health Order issued on December 28, 2021, “up-to-date” means that an employee is not only “fully vaccinated,” but has also obtained any booster doses of a COVID-19 vaccination for which they are eligible, within 15 days of first becoming eligible.

Housed within the City Manager’s Office, the Office of Economic Development and Cultural Affairs (OEDCA) leads the implementation of San José’s Economic Strategy by working with other City departments, private businesses, and community partners. OEDCA has four integrated divisions: Business and Economic Development, focused on job creation, business attraction, expansion, and retention; Business Operations, focused on revenue generation, management of city-owned property assets, the management of property where the City is landlord or tenant, and responsible for the administrative functions of the department; Cultural Affairs, responsible for cultural development in San José; and work2future, the federally funded workforce development program serving Silicon Valley.

Positions & Duties
 This position is in the Public Art Program and administers specific program elements within the general Public Art Program and reports to the Public Art Director in the Office of Cultural Affairs. The position supports the work of the Public Art Program, Public Art Committee, and the Public Art Director in managing the City of San José’s Public Art Program.

Typical Duties:

Coordinates projects within specific arts program categories.
Develops and monitors project work schedules from beginning to completion.
Coordinates work performed by contractors, artists, and technical consultants and advises the supervisor on status.
Coordinates work related to the conservation and maintenance of the City’s public art collection.
Maintains appropriate files, mailing lists, and inventory.
Coordinates with vendors, consultants, artists and arts organizations for the ongoing program and/or project schedules and related requirements.
Serves as communication liaison between programs and participants.
Develops and recommends guidelines and procedures, within the appropriate arts program, for review by the supervisor.
Prepares memos, analyses, and reports on programs and projects for review by the supervisor.
Develops and recommends project budgets and monitors project expenditures.
Develops and distributes public information materials related to the development and execution of programs and projects.
Organizes and assists with informational workshops, community outreach meetings, and/or training opportunities as required for project/program participants.
Assists in the preparation of various committee meetings, attends meetings, and maintains records of proceedings.
Coordinates the implementation of grant, Requests for Proposals (RFP), and Request for Qualifications (RFQ) application and selection processes specific to the arts program category.
Attends or participates in evening and/or week-end activities and events, as necessary to fulfill the requirements of the position.
Works flexible hours to accommodate occasional evening and/or weekend work.
Performs other duties of a similar nature or level.
The actual salary shall be determined by the final candidate’s qualifications and experience. In addition to the starting salary, employees in this classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

This is a limit-dated/overstrength position that is anticipated to be funded through June 30, 2023, subject to further extension as appropriate. However, should this position be discontinued through the budget process, the City may seek to place you in other internal job opportunities based on your previous work experience.

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.  Desirable competencies for this position include:

Job Expertise: Demonstrates knowledge of and experience with applicable professional/technical principles and best practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
Fiscal Management: Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
Collaboration: Develops networks and builds alliances; engages in cross functional activities.
Teamwork & Interpersonal Skills: Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
Project Management: Ensures support for projects and implements agency goals and strategic objectives.
Multi-tasking: Can handle multiple projects and responsibilities simultaneously and has handled a wide variety of assignments in past and/or current position(s).
Computer Skills: Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
Communication Skills: Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.
 
Qualifications
Education:  Bachelor’s Degree in a related field such as Arts, Public Administration, Business Administration or Education.

Experience: Two (2) years of experience administering arts programs for community entities.

Licenses or Certificates: Possession of a valid California motor vehicle driver’s license.

Employment Eligibility:  Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San José will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

Selection Process

The selection process will consist of an evaluation of the applicant’s training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process.  Additional phases of the selection process will consist of one or more interviews.

You will be prompted to answer the following job-specific questions during the online application process.  Please note that there is a 4,000-character limit, including spaces, for each text response. 

Do you possess a bachelor’s degree in a related field such as Arts, Public Administration, Business Administration or Education?
Do you possess two years of full-time experience administering arts programs for community entities? If yes, please explain where you obtained this experience.
Please describe your background and experience in administering public or visual arts programs and projects, speaking specifically to:

Working with artists, art collections, community groups and/or volunteers.
Managing a large-scale art collection either in a public entity or privately.
Knowledge of conservation and maintenance procedures for a large-scale public art collection
Report writing you have done such as creative, technical and formal report writing.
You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. 

If you have questions about the duties of these positions, the selection or hiring processes, please contact Jonathan Munoz at jonathan.munoz@sanjoseca.gov.

 
Additional Information Please note that applications are currently not accepted through CalOpps or any other third party job board application system.  The application deadline is 11:59 PM on 9/25/22.  Please allow adequate time to complete the application and submit before the deadline or the system may not save your application.  If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided.  IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.  Please contact Human Resources at (408) 535-1285, or Human.Resources@sanjoseca.gov if you have any questions.

 
Job: Arts, Events, Entertainment
Organization: Economic Development
Schedule: Full-time
Employee Status: Regular
Job Type: Standard
Job Posting: Sep 6, 2022, 11:39:18 AM
Minimum Salary: 83,800.08
Maximum Salary: 101,927.28
Bargaining Unit 1: Municipal Employees’ Federation