The Associate Director, Donor Events and Programs, is a key fundraiser managing all logistical,  financial, and ticketing aspects of Advancement events, including Members’ openings, Board meetings and dinners, galas and benefits, and all donor events at MOCA and at offsite locations. The Associate Director, Donor Events and Programs, is responsible for the gala/benefit and travel  revenue goals and works with the Advancement department to identify individual giving and  sponsorship opportunities from these areas. The Associate Director, Donor Events and Programs, will oversee all aspects of MOCA’s Travel Program, including directing and planning trips and  growing revenue from travel opportunities.  

Essential Functions: 

• Direct and implement the planning of all Advancement events with appropriate Museum  departments and in consultation with the Associate Director, Events and Rentals; Oversee  and attend all advancement events onsite and offsite, and other museum events as needed;  Serve as frontline representative for Advancement events and fundraisers. 
• Create and manage Advancement events budget and track event-related invoices;  Negotiate contracts and act as liaison between MOCA and outside contractors. Ensure that  budgets are not exceeded and that all outside agents adhere to proper management of the  Museum’s premises and comply with contract requirements.
• Working in concert with the Advancement team, outside production companies as needed,  and appropriate MOCA staff, collaborate on the planning, production, and management of  MOCA’s annual gala, benefit, and fundraising events; Hire and supervise outside vendors,  including caterers, rental companies, florists, and entertainment.
• In collaboration with Associate Director, Events and Rental interface with all agencies that  have jurisdiction to ensure that events comply with city regulations as required; Collaborate  with the Operations, Security and Maintenance, Visitor Services, and other staff as  appropriate to implement proper protocols for events. 
• Take a leadership role in the long-term planning of travel opportunities; In collaboration with  MOCA curators, develop an exciting roster of travel opportunities for Trustees and donors.
• Prepare and implement thoughtful and detailed trip itineraries, budgets, reports, and  agendas for the MOCA travel program; Coordinate all post-travel follow-ups; create and  manage annual travel program budget and revenue; Execute all marketing plans and  promotions for the MOCA Travel program.
• Understand perspectives of MOCA donors, volunteers, curators, and others to develop  successful travel arrangements so as to strengthen donor relationships with MOCA;  Collaborate with Individual Giving colleagues in increasing support from program  participants.
• Perform other duties and oversee other projects and events as assigned and deemed  necessary. 

Requirements: 

• Passion for events, art openings, and social happening 
• Minimum five years of professional experience in special event management and planning,  preferably in a non-profit organization 
• Outstanding organizational skills to effectively manage multiple projects 
• Excellent communication, presentation, customer service, and interpersonal skills; must be  adept in problem anticipation, resolution, and negotiation 
• Ability to work evenings, weekends, and holidays 
• Proficiency in Microsoft Office, including Outlook, Word, Excel, Google, and Gmail 
• Possession of a valid California driver’s license and good driving record 
• Bachelor’s degree in communications, arts administration, marketing, or related field  preferred