Managing Director

Summary:

The Managing Director (MD) is responsible for the day to day operations of the Carlsbad Music Festival (CMF), as well as supervising staff to ensure successful events and overseeing the overall event including food and beverage, rentals, etc. The MD is responsible for the management, administration, and development of the organization. This position reports directly to the Founder and Artistic Director and is a part-time contract position.

Specific responsibilities:

Management

work directly with the Founder and Artistic Director in shaping the direction of the events and strategic planning for the organization
manage all day-to-day operations of the organization throughout the year
creating and maintaining work schedules and deadlines for the entire organization, staff, and contractors
update job descriptions for year-round and seasonal staff positions
manage year round (Marketing Consultant, PR Consultant, and Production Manager) and seasonal staff
oversee the Eclectic Lawn Concert series and the annual Festival

Administration

manage the organization’s finances and cash flow
work with the Accountant to ensure the accuracy of financial statements
work with the AD, Treasurer and Finance Committee in creating budgets
work with the AD, Treasurer and Finance Committee to ensure that budget targets are met
work with AD to ensure fiscally prudent and artistically significant growth
create and execute staff and artist contracts
manage organization’s databases: master contact list, pipelines, to do list/timeline, etc.
ASCAP/BMI record keeping and status filings, non-profit compliance filings
other administrative tasks as they arise

Development

ensure fundraising goals are met and steward current donors
oversee distribution and mailings of donation requests
work with Grant Writer to develop strategies for applications and maintain a grant pipeline including submitting reports and corresponding with granting agencies
solicit sponsorship and advertising for events

Business Development

manage Merchandise and Vendor Coordinator to ensure adequate vendor sales goals reached
develop earned revenue sources for events including but not limited to beer sales, vendors, food trucks, etc.
attend networking events for all CMF memberships including the Carlsbad Chamber of Commerce, Carlsbad Village Association, North County Philanthropy Council and more

Event Logistics

manage ticketing for all events
attend and work all events
manage logistics including permits/regulations with the City of Carlsbad, ABC licensing, and coordinating with the venues for all events
tracking of expenses for events and grants
coordinating food and beverage for all events, along with rentals

Communications

work closely with the Artistic Director about artist and festival development, background in music strongly preferred
manage internal communications with staff, board, artists, and contractors
prepare materials for board meetings and coordinate shared documents between the board and staff members
attend board meetings as a staff member and occasionally act as moderator and/or notetaker – prepare board minutes

Office

regularly work from the CMF office on a weekly basis throughout the year
check mail from PO Box in the Village of Carlsbad

Required qualifications and experience

experience working in managerial and administrative capacities
demonstrated ability to develop and work within budgets
past work in non-profit or similar arts organization (music organization preferred)
experience fundraising
experience managing vendors and outside contractors
ability to prioritize multiple tasks, organize work, and function independently and in a team
ability to identify and solve problems in a timely and drama-free manner
excellent interpersonal skills and sense of humor
exemplary judgement: able to stay calm under pressure and react appropriately to intense situations
proficiency with Microsoft Office; Google Drive, Docs and Spreadsheets
proficiency in SquareSpace or similar web design platforms

Preferred skills and qualifications

experience working in a Festival setting
proficiency in Adobe Suite
extensive knowledge of diverse forms of music including contemporary classical, indie-rock, jazz, and world music
advanced study in the performing arts
experience managing teams of volunteers
knowledge of the Village of Carlsbad, California

Compensation:

$30/ hour, 10-20 hours per week, 20+ hours per week during the month leading into the Festival

About Carlsbad Music Festival

Carlsbad Music Festival is a non-profit organization that presents “adventurous music by the beach.” Its flagship event is its annual namesake festival, which features musicians from around the world and from the local community. CMF showcases music from a wide array of backgrounds all under the umbrella of “adventurous music”: new classical, indie rock, jazz, Latin, experimental, folk, music from cultures around the globe, and the uncategorizable. CMF is committed to presenting and supporting emerging musicians, established masters, and obscure innovators.

Carlsbad Music Festival is an artist-led, grass-roots organization that strives to be both a cherished local event and a destination music festival at the forefront of the field. CMF is committed to facilitating the power of music to bring people together, to express the range of human emotion, to offer insights into other cultures, to allow glimpses into worlds we’ve never imagined, and to make our bodies and spirits move. The Carlsbad Music Festival was founded in 2003 by Carlsbad-raised composer and musician, Matt McBane.