About the Center:  

The Center is a non-profit organization presenting a rich and diverse array of artistic and cultural offerings. Through arts in education, quality programming, affordable rental facilities, and low-cost and free performances, the Center is able to enrich the lives of the community it serves. With a mission of bringing people together to discover, create and celebrate both the visual and performing arts, the California Center for the Arts, Escondido is the cultural center of North San Diego County. 

About the Role: 

This position oversees Theater Sales and rental revenue, manages the sales staff, assists the department director with budget analysis and accounting reporting – 85% percent of time. This position will also assist with presented season budgeting and contract process – 15% of time.  

If you are the ideal candidate and reasonably meet the outlined expectation of experience and qualifications, and if you would like to be a part of a rewarding environment, submit your resume and cover letter today! 

Application deadline: until the position has been filled.  

Please note: The Center is committed to a drug and alcohol free workplace. All employment offers are contingent upon successful completion of a drug screen and background investigation. The Center participates in E-Verify. 

COVID-19 Precautions and Requirements:

Personal protective equipment and masks are provided.  All employees are required to wear a mask.
Temperature screenings are required. 
Social distancing guidelines. 
Sanitizing, disinfecting, and cleaning procedures in place. 
Initial interviews are being conducted virtually.
Due to the ongoing nature of the COVID-19 pandemic, the Delta variant, and based on industry standards, this employer is requiring vaccination as a condition of employment.  Chosen candidates will need to show proof of vaccination prior to their initial interview.  This employer will make reasonable accommodations when possible for candidates who are unable to be vaccinated because of a disability, medical condition, or sincerely held religious belief.  If you believe you qualify for an exception, please let us know and be ready to provide documentation.

Department: Performing Arts

Supervisor: Director of Performing Arts

FLSA Category:  Exempt

Terms of Employment:  At Will 

Position Status: Full-time (40 hours per week) 

Salary: $60,000-65,000 annual salary based on experience and qualifications

Benefits: The Center is proud to offer a competitive and comprehensive benefits package, to include: various health insurance options, flexible spending account, company-sponsored life insurance and AD&D, 11 paid holidays, generous PTO, work-life balance benefits and counseling through our EAP, a retirement savings account, training and development, complimentary tickets to selected shows, and much more.  

Position Objective: 

This position oversees Theater Sales and rental revenue, manages the sales staff, assists the department director with budget analysis and accounting reporting – 85% percent of time. This position will also assist with presented season budgeting and contract process – 15% of time.  

Duties and Responsibilities:
Key duties and responsibilities include, but are not limited to:

Performing Arts Duties:

Manage the theater sales staff: oversee auditing, sales goals, reporting mechanism and mentorship. 
Mentor sales team on outside sales and support their professional growth. 
Oversees sales budget reports and analysis. 
Works with department director to create sales overviews to upper administration and board, monthly.   
Do market research on theater rental trends and how our organization compares to those.  
Works with the technical department to adjust their rental price sheets to fall within the market spectrum. 
Draft and proof technical estimates and cost sheets for the Director of PA and Booking Consultant for informed decision making.
Track rental booking progression, including potential dates, final date selection, paperwork and payment schedule.
Review and proof incoming contract and rider details to ensure they match original offer and current cost sheets.
Create and manage a clear auditing process for event calendars, including communication to other departments who rely on these reports for staffing plans. 
Keep other departments including Tech, Front of House, concessions and marketing informed about season schedules and needs. 
Ensure the Event Management meeting happens regularly and is productive including all staff necessary.  (Mainly the meeting will be led by the PA Coordinator.)
Work on potential partnerships with arts organizations for co-promotion or collaboration.  
Other duties as assigned by Supervisor.
 

Administrative Duties:

Creation of standard operating procedures for internal policies (SOP’s) related to accounting, reporting, auditing. 
Daily use of Artifax software for calendar management and planning.  Use of Patron Manager as needed for financial reporting and analysis of presented season events. 
Keep other departments including Tech, Front of House, and marketing informed about theater schedules, including weekly Event and Show Management meetings.
Assist PA Director, Marketing Director, Executive Director, and PA Committee in finalizing the Performing Arts Season. This includes obtaining tech estimates and providing cost sheets to the Booking Consultant for informed decision making.
Assist with preparation of reports for Board and Executive Director on PA Season financials and Theater Sales revenue.
Ensuring timely completion of settlements and submission to accounting.  
Coordinating internal invoices, receipts and processing check requests, in cooperation with accounting team. 
Other duties as may be deemed necessary by the direct supervisor. 

Supervision Duties:

Mentor sales team on outside sales and support their professional growth. 
Direct reports: Annual reviews, scheduling, training recommendations and mentorship
Assist direct reports with supervision of their direct reports – with a view to mentoring them into supervisory and mentorship roles as well. 
Work with department director to adjust and restructure department duties and positions as needed. 

Knowledge, Skills, and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

Excellent written, communication, interpersonal and customer service skills. 
Strong attention to detail and ability to accomplish multiple priorities in a fast-paced work setting.
Computer skills with the ability to use various programs including Word, Excel, PowerPoint, email programs, and the Internet.
Demonstrated interest and knowledge of the Performing Arts and show management.
College education preferred but not required.
Discretion when dealing with high profile clients.
 

Education and Experience:

Degree in business management.  At least 5 years’ experience managing budgets and sales goals. Understanding and history working with San Diego regional cultural backgrounds and connections a plus.

Physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

Must be able to regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 10 pounds, and occasionally lift and/or move 20 pounds.
Specific vision abilities required by this job include, close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk.
 

Working Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  The workspace is in an office environment. Noise levels vary, but can be moderate to high during programming and events.  While performing this job, the employee is exposed to weather conditions prevalent at the time with respect to both indoor and outdoor events. Temperature levels may include hot, cold, and mild. The noise level in the work environment may be low, moderate, and at times may be high.

The California Center for the Arts, Escondido is proud to be an Equal Opportunity Employer and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identify, age, disability, veteran status or any other protected factors under federal, state or local law.