Bonhams is seeking a detail oriented and reliable individual to support our Los Angeles based Chairman in all facets of administrative and sale related tasks. A successful candidate is a self-starter who is looking to grow within a global auction house while handling a variety of EA related tasks, providing support to our Specialists departments as needed. They will be an excellent communicator, diplomatic and positive team player, and a relationship builder with a strong desire to learn and grow.

This role is full-time and based out of our Los Angeles headquarters.

Key Responsibilities

Executive office
·       Daily correspondence with Trust & Estates community and Chairman’s private clients
·       Communicate and coordinate with clients and follow-up with specialists
·       Coordinate presentations, team communications and large team meetings, along with any agenda materials
·       Maintain relevant files for the office including filing and sorting incoming electronic and hard copy mail
·       Manage the calendar and all correspondence for Chairman, answering all inquiries promptly
·       Arrange detailed domestic and international travel itineraries, along with expenses, when needed
·       Undertake special projects as directed by Chairman
·       With guidance from Chairman learn to build own client base

Departmental support
Provide coverage and support for our Specialist departments on an as-needed basis in the following areas:

·       Work on consignor contracts and file management pre- to post-sale using in-house database, observe sale deadlines, and oversee that important corrections have been made
Assist with inventory maintenance and property care pre- and post-sale
·       Oversee and maintain a safe and orderly stock system of property; receive and measure property; assist with property transfers between our locations
·       Efficient handling of client enquiries and day to day administration of the departments, coordinating with respective Specialists in our global salerooms, including Los Angeles, San Francisco and New York
·       Sale co-ordination: production of sale labels and lot numbers for all sale items, assisting on viewings, assistance with condition report requests (including taking additional images as requested)
·       Help review online catalogue content; request star lots and flag preview lots for the website
·       Assist with catalogue production and preparation as needed
·       Assist in monitoring of the relevant department pages on Bonhams website to ensure sale information is up to date
·       Provide assistance to Client Services in resolution of client issues as necessary
·       Assist with set up of previews and phone bidding/clerking
·       Be available to travel as needed for offsite previews and/or sales following all applicable advisories and guidelines

Qualifications
·       2+ years of work experience in a similar role supporting a busy professional
·       BA and or/MA in Art History or related field
·       Highly organized and thoughtful with pleasant, personable demeanor
·       Excellent written and oral communication skills are required
·       Discreet, dependable and mature, maintaining the highest standards of confidentiality
·       Ability to pivot & shift quickly and prioritize multiple projects in a fast-paced environment
·       Proficiency in Mac/PC’s, Outlook, Teams, Excel and presentation programs
·       A working knowledge of and passion for fine art and familiarity with the auction industry
·       Fluency in a foreign language is a plus