Summary:

The Managing Director (MD) is responsible for the day to day operations of the Carlsbad Music Festival (CMF), as well as supervising staff to ensure successful events. The MD is responsible for the management, administration, and development of the organization. This position reports directly to the Founder and Artistic Director and is a part-time contract position.

Specific responsibilities: 

Management

• work directly with the Founder and Artistic Director in shaping the direction of the events and strategic planning for the organization
• manage all day-to-day operations of the organization throughout the year
• creating and maintaining work schedules and deadlines for the entire organization, staff, and contractors
• update job descriptions for year-round and seasonal staff positions
• manage year round (Marketing Manager and Production Manager) and seasonal staff

Administration

• manage the organization’s finances and cash flow
• work with the Accountant to ensure the accuracy of financial statements
• work with the AD, Treasurer and Finance Committee in creating budgets
• work with the AD, Treasurer and Finance Committee to ensure that budget targets are met
• work with AD to ensure fiscally prudent and artistically significant growth
• create and execute staff and artist contracts
• manage organization’s databases: master contact list, pipelines, to do list/timeline, etc.
• ASCAP/BMI record keeping and status filings, non-profit compliance filings
• other administrative tasks as they arise

Development

• oversee Development Coordinator to ensure fundraising goals are met
• oversee distribution and mailings of donation requests
• work with Grant Writer to develop strategies for applications and maintain a grant pipeline including submitting reports and corresponding with granting agencies
• solicit sponsorship and advertising for events

Business Development

• manage Merchandise and Vendor Coordinator to ensure adequate vendor sales goals reached
• develop earned revenue sources for events including but not limited to beer sales, vendors, food trucks, etc.
• attend networking events for all CMF memberships including the Carlsbad Chamber of Commerce, Carlsbad Village Association, North County Philanthropy Council and more

Event Logistics

• manage ticketing for all events
• attend and work all events
• manage logistics including permits/regulations with the City of Carlsbad, ABC licensing, and coordinating with the venues for all events
• tracking of expenses for events and grants

Communications

• work closely with the Artistic Director about artist and festival development, background in music strongly preferred
• manage internal communications with staff, board, artists, and contractors
• prepare materials for board meetings and coordinate shared documents between the board and staff members
• attend board meetings as a staff member and occasionally act as moderator and/or notetaker – prepare board minutes

Office

• regularly work from the CMF office on a weekly basis throughout the year
• check mail from PO Box in the Village of Carlsbad

Required qualifications and experience:

Experience working in managerial and administrative capacities
Demonstrated ability to develop and work within budgets
Past work in non-profit or similar arts organization (music organization preferred)
Experience fundraising
Experience managing vendors and outside contractors
Ability to prioritize multiple tasks, organize work, and function independently and in a team
Ability to identify and solve problems in a timely and drama-free manner
Excellent interpersonal skills and sense of humor
Exemplary judgement: able to stay calm under pressure and react appropriately to intense situations
Proficiency with Microsoft Office; Google Drive, Docs and Spreadsheets
Proficiency in SquareSpace or similar web design platforms

Preferred skills and qualifications

Experience working in a Festival setting
Proficiency in Adobe Suite
Extensive knowledge of diverse forms of music including contemporary classical, indie-rock, jazz, and world music
Advanced study in the performing arts
Experience managing teams of volunteers
Knowledge of the Village of Carlsbad, California

Compensation:

$20,000 annually

About Carlsbad Music Festival

Carlsbad Music Festival is a 501(c) (3) organization that aims to engage and inspire local, national, and international communities of composers, performers, creators, and concertgoers through world class performances of adventurous music. CMF is committed to premiering new works, programming fresh, compelling music, and providing professional opportunities for established and emerging performers. Founded in 2004 by Matt McBane, CMF strives to enhance Carlsbad, California as a cultural center; engaging diverse audiences and providing wide accessibility by integrating events within community spaces. Now in its twelfth season, CMF has achieved a level of artistic integrity and vision that has been praised as “one of the area’s most innovative music showcases” (KPBS, San Diego’s NPR affiliate), “phenomenal” (San Diego UnionTribune), “A starry array of new music specialists” (Alex Ross, The Rest is Noise), and “magnificently enlightening” (Los Angeles Times). In 2010, CMF won ASCAP’s Award for Adventurous Programming.

Learn more at carlsbadmusicfestival.org

To apply, please send a résumé and cover letter to:

info@carlsbadmusicfestival.org