POSITION SUMMARY:
The Executive Assistant is responsible for managing the Executive Office and for providing administrative support to the Executive Office, which includes the President and CEO, the Chief Impact Officer and Chief Financial Officer.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Manages all communications for the Executive Office including correspondence, compiling reports and customer relations.
2. Manages the Executive Office calendars, all travel and meeting arrangements as well as logistical support for on-site meetings.
3. Coordinates scheduling of and records minutes for quarterly Board and monthly Board Committee meetings. Assists in logistics for quarterly Board meetings, including on-site and off-site catering. Manages schedule of periodic one-on-one meetings between President/CEO and board members.
4. Prepares briefing and presentation materials and itineraries for meetings, speaking engagements and travel.
5. Provides administrative support to the Executive Office in preparation and collection of financial information and reports.
6. Maintains knowledge of organization/departmental structures and staffing and communicates with all staff and Sr. Staff members as required. Schedules and coordinates monthly All Staff meetings and weekly executive leadership team meetings. Provides support for annual holiday gatherings.
7. Ensures an open door policy is maintained for the President/CEO and interacts with all levels of Museum constituents including Board members, donors, staff, and volunteers.
8. Maintains communication and coordination with required external associations and organizations that the Executive Office interacts with on an ongoing basis.
9. Deals with confidential matters.
10. May require occasional travel to off-site venues for Board Meetings and will include some evening and/or weekend hours to assist as needed with member/donor events, exhibition openings, programs and various meetings. Regular schedule is Monday – Friday with hybrid option to work from home up to 2 days per week.
11. Staff members must be able to work with visitors of all ages to support the various events sponsored by the National Museum. Each staff member will be expected to work on a minimum of three museum-wide events per year:
a) National Museum’s Gala Dinner & Silent Auction – (off-site) typically held in the Spring (April-May)
b) National Museum’s Family Festival Day- Oshogatsu Festival (1st Sunday in January)
c) National Museum’s Family Festival Day- Natsumatsuri Festival (Saturday in August)
This list is not exhaustive and may be supplemented as necessary. Incumbent will perform related duties as assigned.
Los Angeles
Exhibitions Coordinator
The Exhibitions Coordinator is responsible for the day-to-day administrative support of the exhibitions team and project managing the Museum’s multifaceted exhibition program in collaboration with the VP of Exhibitions, collections, and program staff. This includes tracking exhibition budgets and reporting, coordinating meetings and communications, assisting in content management, and coordinating fabrication and installation. The Exhibition Coordinator will also work on traveling exhibitions coordinating logistics, budgets, contracts, and negotiations with various venues.
Assistant Curator
The Academy Museum of Motion Pictures furthers the understanding, celebration, and preservation of cinema through inclusive and accessible exhibitions, screenings, programs, initiatives, and collections. Welcoming visitors from Los Angeles and around the world, the Museum works in active partnership with motion picture artists and specialists, scholars, staff, and diverse communities to contextualize and challenge dominant narratives around cinema, inspiring discourse, connection, joy, and discover.
Under the supervision of senior management, the Assistant Curator is responsible for working independently on all aspects of smaller scale exhibitions as well as collaborating with film artists and guest curators. They may also assist senior curators on larger scale exhibition projects. This position develops all aspects of content, and collaborates closely with creative, design, registration, conservation, planning, and publication departments on the execution of an exhibition. They will also work collaboratively with public facing departments to create engaging and mission-driven content beyond an exhibition.
The Assistant Curator may write texts for catalogues and other online formats and advise and participate in interpretive initiatives at the Museum. They may also manage a Research Assistant on project-related duties and, as approved by senior management, may also present content about the Museum elsewhere and function as a representative of the Museum.
This position is being represented by a union.
You Will:
- Engage the public and disseminate knowledge on the Academy collection and programs and film history in general through mission critical exhibitions, publications, lectures, symposia, gallery talks, and other innovative public programs.
- Be responsible for conducting research in film and cultural history related to potential exhibitions, publications, lectures, conferences, symposia, and interpretive public programs.
- Initiate and maintain contacts with filmmakers, scholars, curators, critics, authors, and other colleagues in the field and culture in general.
- Under the supervision of senior management, organize smaller-scale exhibitions and works with film artists on collaborations.
- Assist senior curators on larger exhibition projects.
- Identify and recommend new acquisitions to senior management.
- As project manager for an exhibition or program, conceive an idea, present the project to senior management, and discuss the project proposal as required.
- Develop exhibition narrative, checklists, secures loans, assess conservation needs, write didactics, and create AV components.
- As a project manager for an exhibition of smaller scale or artist collaboration, assist in formulating the budget, participate in fundraising, and assist in writing grant requests.
Collaborate closely with creative and design teams as well as with the digital curator on developing content for app, website, and digital interactives. - Collaborate on publication development including writing text for brochures, scholarly catalogues, or other types of publications as appropriate.
- May assist a guest curator on exhibition projects.
- May work with Associate, Senior Curator, or Guest Curator on exhibitions organized by another institution traveling to the Academy Museum.
- Work closely with other Academy Museum staff members regarding shipping, layout, and installation of works; writing text for brochures and labels; and contributing and coordinating interpretive programs.
- Initiate project-related outreach and interpretive programs with Education and Public Program teams and work with them on innovative interpretive programs geared for a wide range of audiences, including adults, universities, schools, families, and children.
- Work with the Development staff to cultivate individuals, corporations, and foundations that may donate funds and/or goods and services in support of the museum’s programs as required.
Perform other duties as required.
You Have:
- An MA in film studies, museum studies, art history or related field, or equivalent professional experience.
- Demonstrated knowledge of film history if academic career was not film studies.
- 3+ years of museum experience.
- Demonstrated experience conceptualizing, researching, planning, installing exhibitions.
- Demonstrated experience working with living artists on projects and/or exhibitions.
- Excellent organizational, prioritization, and time management skills; ability to execute multiple, high-priority projects, with a keen attention to detail and excellent follow through.
- Highly developed written and verbal communications skills geared toward a wide audience.
- Great ability for collaborative working methods.
- Knowledge of issues of science and technology related to filmmaking a plus.
- Spanish language reading proficiency preferred, other foreign languages a plus.
- A commitment to diversity, equity, accessibility, and inclusion.
Other Requirements:
If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.
Salary:
The expected base salary range for this role is $70,000-$75,000. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.
Call For Artists: The Harmonia Within
Participate in a global celebration of art – at our exhibition Harmony Within, a unique convergence of an international online showcase, a brick-and-mortar exhibit in the heart of West Hollywood sponsored by City Hall and exclusive coverage in Art & Beyond, an esteemed online and printed on-demand art magazine. Renowned critic Peter Frank will jury this transformative event, providing a vibrant platform for artists of all backgrounds.
Share with us your best creations that reflect a moment when you reached a harmony and peace within. From those small moments ,which are very individual, we can create a big quilt of peace in our neighborhoods, countries and the harmony on our planet.
Submit here
Exhibition Highlights:
Global Reach: Connect your art with a worldwide audience through our international online showcase.
Local Presence: Showcase your work in the vibrant heart of West Hollywood, forging connections with the local community.
Art & Beyond Magazine: Garner exposure in a prestigious art magazine distributed to galleries, museums, and art consultants. Reaching 110,500+ readers and shared across 10+ social media platforms.
Event Details:
Location: Long Hall, Plummer Park, West Hollywood
Opening Reception: April 28, 2024
Duration: April 28 to May 19, 2024
Closing Reception coinciding with Mishka Festival: May 19, 2024
Awards:
First three winners will receive WeHo City Hall certificates and YouTube interviews
Participate in our Publishing project and receive as an award one of the four Cover Pages of Art and Beyond magazine.
▶ Show more @https://larkgallery.com/index.html
https://larkgallery.com/submissions.php
Funding Opportunity: Operating Support
Perenchio Foundation’s multi-year Operating Support Grants provide LA County arts organizations with unrestricted funding, which may be used for costs including but not limited to payroll and benefits for staff, rent or mortgage, leadership and staff development, and strategic planning. By offering flexible support with a commitment for multiple years, these grants aim to help arts organizations strengthen their infrastructure, plan from a place of greater confidence and stability, build capacity, and address immediate needs.
The three-year grant awards will be competitive and determined based on the organization’s alignment with the Foundation’s mission and the strength of their application.
Applications will be accepted until 12 p.m. PT on Wednesday, March 20. Additional requirements and information about the grant may be viewed on the Foundation’s website. Learn more at www.perenchiofoundation.org/operating
Adams Square Mini Park Gas Station – Call For Submissions
This Call For Submissions is for art installations at the Adams Square Mini Park Gas Station.
The Arts and Culture Commission of the City of Glendale is requesting proposals from creative artists to temporarily display a unique installation in the Adams Square Mini Park Gas Station (ASMPGS). The City’s Community Services & Parks Department (CSP) owns the ASMPGS, a historic 1936 Streamline Modern Gas Station building listed on the Glendale Register of Historic Resources. Art is displayed on a rotational basis in the ASMPGS.
– Artists whose work is chosen for installation at the ASMPGS will receive a stipend of $1,000 in addition to a production budget of up to $1,500 for a total maximum stipend of $2,500.
The Gas Station is located at the Adams Square Mini Park, 1020 East Palmer Avenue, Glendale CA 91205. The Gas Station is 12’x12’x12′ cube, with acrylic windows. There are two doors, two electrical outlets and a timer. Items can be hung from the ceiling.
Art installations at the Adams Square Mini Park Gas Station are sponsored by the Glendale Arts and Culture Commission and the Community Services & Parks Department.
