Los Angeles

Program Coordinator

Location: P.S. ARTS Office, Los Angeles

Schedule: Office Hours 9AM – 5PM, but must be able to work some nights and weekends

Travel: Travel to assigned districts’ school sites for site visits and events is required

Designation: Full-time; Non-exempt

Pay Rate: $29.00 / hour

Benefits: Medical, Dental, Vision, Life & Disability, 401k (unmatched), and FSA eligible

Start Date: June 2024 

Position Overview:
The Coordinator is responsible for the coordination, implementation and maintenance of assigned programs and community outreach activities in assigned school districts. The Coordinator works under the guidance of their supervisor, and in collaboration with their team to ensure program and partnership quality – including logistical, administrative, budgetary, and physical program support. The Coordinator acts as the primary liaison for faculty, school site administrators and personnel, and program partners in assigned districts.

Classroom Studio
P.S. ARTS’ Classroom Studio program is a full-service, signature program offering K-5 students 10 to 30 weeks of 1-hour per class instruction during the school day of dance, music, theater, or visual arts education.

The Coordinator’s primary responsibilities include the following:

  • Coordinate logistics for Classroom Studio programming in two-three school districts – program and Faculty schedules (including subs, if needed), supply orders, community events, etc.;
  • Serve as a liaison for partner school administrators, school site personnel, Faculty in assigned district(s), and other community partners;
  • Travel to school sites to provide on-site support, meet with school administrators, and contribute to a creative and effective learning environment in our classrooms;
  • Supervise assigned Faculty – onboarding, scheduling, and payroll;
  • Provide administrative and performance-related support to assigned Faculty;
  • Oversee and track Faculty compliance with P.S. ARTS policies and expectations, including curriculum documentation, instruction, and evaluation protocols;
  • Budgeting – with oversight draft district budgets and track spending/expenses;
  • Gather and prepare data for assigned school districts – surveys, attendance and enrollment data, etc.;
  • Monitor program and instruction quality, and efficiency in assigned districts; and
  • Participate in Family Arts Nights, special projects, and programs events as needed.

Please note this description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change in response to organization needs at the discretion of the CEO.

Knowledge, Skills & Abilities

  • 2+ years of experience in program coordination, administration, or management
  • Strong administrative skills with a demonstrated ability to prioritize tasks and deadlines
  • Excellent communication skills with a collaborative spirit to represent P.S. ARTS
  • Demonstrated ability to work with and oversee a multi-disciplinary team
  • An attention to detail with experience reading and maintaining multiple budgets
  • Experience serving as a main point of contact and/or liaison for stakeholders
  • Familiarity or practice in an arts discipline or with arts education
  • Bilingual in Spanish/English, strongly preferred

Working Conditions:

  • Lift, push, or carry supplies, equipment, instruments, or furniture up to 40lbs.
  • Bend, twist, reach, stand and/or sit for long periods.
  • View LCD screens for long periods.
  • Potential work with video equipment, video recording and/or being recorded.
  • Travel and attend meetings and events outside of your worksite, which may require occasional use of a motor vehicle for transportation to other locations. Due to responsibilities requiring travel to locations not easily accessible by public transportation, driving may be an essential job responsibility for this position.

About P.S. ARTS:
P.S. ARTS encourages all employees to feel empowered by and model the Organization’s values of Art, Community, Equity, Innovation, and Excellence.

The P.S. ARTS team is a diverse group of people with different skill sets and experiences, from various cultures and backgrounds with one thing in common – a dedication to arts education. We’re all here to make a difference and we know nonprofit work is hard, so we try to be thoughtful about building a rounded compensation package that includes health and welfare benefits, an excellent paid holiday schedule, etc. Please feel free to ask us about it!

How to Apply:

Please submit a cover letter and resume to jobs@psarts.org, subject line: “Program Coordinator”
Please no hardcopies or phone calls.

APPLICATION DEADLINE: May 24, 2024

Phone screeners will be held between 5/28 – 5/31

Zoom Interviews will be held between 6/3 – 6/5

In-person Interviews will be held between 6/6 – 6/7

P.S. ARTS is an equal opportunity employer and is dedicated to better reflecting the communities we serve while building an inclusive environment for people of all backgrounds and ages. P.S. ARTS also supports and will provide reasonable accommodation to ensure the application process is accessible to candidates who require additional accommodation.

Weekend Administrative & Marketing Associate.

If you love making sure that every event is launched to perfection, keep reading as we are seeking an addition to our team to fill the part-time, Los Angeles based position of Weekend Administrative & Marketing Associate.

You will report to and work closely with three different department heads (Programming & Marketing Supervisor, Office Manager, & Marketing Manager).

Working with the Programming & Marketing Supervisor, you will ensure the weekend needs of our classes & events are met. Whether that means all the prep in the run up to events or rescheduling them as needed.

Working with the Office Manager, you will help oversee and coordinate the administrative & customer service operations of the studio as well as the daily activity of the support staff. The hiring, onboarding, & training of new support staff members & volunteer readers will be spearheaded alongside enforcing studio policies & maintaining quality standards. 

In addition, you and the Office Manager will manage inventory stock & supplies as well as liaise with external service providers for various aspects of the studio’s operations including physical facilities & online infrastructure.

Working with the Marketing Manager, you will be tasked in assisting with writing marketing email copy, execution of the marketing strategy, as well as some content creation under the direction of the Marketing Manager.

You will be a part of the studio’s Senior Staff meaning you will be expected to have a solid understanding of all facets of our core operations, and will be called upon to help troubleshoot & assist other departments if needed. 

You will be a member of a team that prides itself on collaboration and teamwork, and will at times be a designated Supervisor overseeing support staff across our 3 campuses.

 

Overview
This is the perfect role for the SUPER organized & detailed person who has a strong handle on administrative & customer service tasks. You are able to handle tough personalities over the phone and via email. But you absolutely love ensuring the Is are dotted and the Ts are crossed, as you know that is what keeps the train moving.

Time Commitment: Part-time 16 hours per week: Saturday & Sunday 8:30am – 5:00pm (with a 30 minute lunch break). These hours are non-negotiable due to our class schedule. Additional shifts may be offered depending on the needs of our programming calendar.

This position is IN-PERSON at our LA studio and candidates seeking a remote position need not apply.

Compensation: $25/hr.
Location: You must be located in Los Angeles to work at our in person studio. 
Status: You’ll be an employee and must be authorized to legally work in the United States

To Apply:
If you’ve read this far & this sounds like a fit, click on this link to submit your application! 

Director

The MAK Center for Art and Architecture, Los Angeles is seeking a new director to assume primary responsibility for the management of all operations for this ambitious and successful non-profit arts organization.

The Director implements the annual business plan as approved at the Annual Board Meeting of the MAK Center in regard to programming, financial obligations, personnel management and execution of daily activities of the MAK Center. The Director’s responsibilities include:

  • Fundraising and financial management: assume day-to-day fiscal responsibility for operations and programs (excluding conservation and maintenance of the Schindler House); ensure audit-readiness under U.S. and Austrian laws; prepare and manage budgets; supervise bookkeeping and accounting; prepare monthly and annual fiscal reports; raise funds through grants, donations, memberships, special events, programming, etc., to substantially support the annual budget.
  • Residency program management: oversee use and condition of Mackey Apartments; manage residency contracts; regular exchange with all residents and review of their projects; oversee and participate as necessary in calendar of activities for resident artists and architects; supervise program operation and archives; assist in the implementation of projects.
  • Staff and facilities management: hire, supervise, and evaluate staff in achieving administrative and programmatic goals; ensure that the House is open to the public during established hours (currently Wednesday-Sunday, 11 am-6 pm); consult with the Friends of the Schindler House on all facilities issues. Ensure that the MAK Center’s other premises (Mackey Apartments, Garage Top, Fitzpatrick-Leland House) are open, well maintained, and functioning properly. Oversee all contracts.
  • Program management: draft proposals for exhibitions, lectures, events, etc. for all venues including Garage Top and Fitzpatrick-Leland House to be presented for approval at the Annual Board Meeting; implement all approved programs; build audience for programs through marketing and public relations; ensure the cooperation of supporters and neighbors to successfully realize all plans; coordinate activities with the Board of the Friends of the Schindler House.
  • Institutional identity: participate in professional, cultural, and civic activities that advance the credibility and influence of the MAK Center for Art and Architecture.
  • Conservation Master Plan (CMP): Support in the ongoing CMP process, cooperate with MAK / FOSH Conservation Committee and the CMP Consultants

Potential candidates should have substantial experience in museum / non-profit leadership, including fundraising achievements and significant curatorial / programming contributions to contemporary art and architecture. In addition, potential candidates should be sensitive to historic preservation issues.

Reports to: The Director of the MAK Vienna / Members and Board of Directors of the MAK Center for Art and Architecture, Los Angeles
Employees: Financial Manager, Exhibitions and Programs Manager, Education and Engagement Manager, Development Officer

The position will begin July 2024.

By May 30th, applications including a detailed resume, names of references, salary requirements, and a brief concept / vision for MAK Center’s future should be sent to Martina Kandeler-Fritsch, Deputy Artistic Director MAK Vienna, at: martina.kandeler-fritsch@MAK.at

Operations Manager / Fine Art Logistics

U.S.Art Company seeks a qualified candidate for an Operations Manager position for our Compton, CA facilities. The ideal candidate is an experienced art handler or registrar to assist our LA Operations and National Operations Teams. This position requires an understanding of the safe handling of fine art and an attention to detail. The successful candidate must be able to work independently in a fast paced environment.

This is a salaried, full-time position (40+ hrs./week M-F) with additional hours as needed to meet client deadlines. Salary commensurate with experience.

Qualifications:

·         Must have 2-3 years of supervisory or lead experience.

·         Must be able to manage a team or work independently.

·         Must be able to pass Security/Background checks.

·         Ability to operate a forklift and/or scissor lift a plus (w/forklift certification). Some heavy lifting required.

·         2-3 years of museum experience or a related field a plus.

·         High school diploma plus college education required.

·         Must have a valid drivers license and reliable transportation

·         Must be able to respond to work emergencies after hours.

·         Basic computer skills required: email, word processing, excel, scanning.

·         Strong interpersonal skills.

·         Must be highly organized and able to work in collaboration with a management team.

Primary Responsibilities:

The primary responsibility is to facilitate the documentation, safety and security of artworks and objects in our care.

·         Operations: Supervise West Coast Shuttle teams. Set schedule with clients, supervise loading and unloading of all vehicles, checking paperwork for accuracy, and responsible for payroll entry. On call to respond to alarm events after hours and weekends.

·         Storage Management: Assist with the coordination of movement of artworks into and out of storage.

·         Facilities Management: Assist management team with general upkeep and routine maintenance of the facilities, supervising and working independently as scope of the project requires. Assist with tracking, maintenance and storage of materials, tools, and equipment necessary for the safe packing, handling, and movement of collections. Responsible for daily inspections of the warehouse areas and oversee the pest management program.

Benefits:

U.S.Art offers medical insurance, 401K Retirement Plan, and Profit Sharing.

Personal/Sick Days and Vacation Days.

To apply please submit a resume and cover letter detailing experience and interests to jgray@usart.com

Director of Production

Mission:

The Geffen Playhouse is a non-profit, professional theater dedicated to enriching the cultural life of Los Angeles through plays and educational programs that inform, entertain and inspire.

Diversity Equity and Inclusion Statement:

In recognition of the national examination of systemic racism and injustices, we at the Geffen Playhouse commit to continued analysis and expansion of our own institutional practices in order to be part of the solution. Our vision for the Geffen is that people of all races, faiths, sexual orientations, abilities, genders and backgrounds find it an easily accessible and highly relevant source of art that reflects the dynamic human experience and galvanizes a more equitable and vibrant community. In adopting this statement, we are amplifying our strategic and ongoing commitment to improving and increasing the cultural diversity, equity and inclusion of our audiences, staff, artists, board and programming.

POSITION SUMMARY

Geffen Playhouse seeks a Director of Production to coordinate, supervise, and manage planning, scheduling, budgeting, contracting and execution of all aspects of physical productions including scenery, lights, costumes, props, paint, sound, and projections for 6-8 fully produced season productions in addition to a slate of projects in development and special events.

PRIMARY RESPONSIBILITIES

·         Drive production excellence by overseeing scheduling, facilitating productive meetings, coordinating with vendors and contractors, and ensuring clear communication and implementation of production plans.

·         Maintain a proactive approach by continually monitoring production progress across all areas, ensuring timely identification of potential issues; allowing for adjustments to guarantee readiness for technical rehearsals.

·         Foster clear and collaborative communication across departments and creative artists throughout the production lifecycle.

·         Develop and implement solutions to address space constraints, ensure safety compliance, and drive continuous improvement in production processes and performance.

·         Provide leadership and direction for the production department, encompassing recruitment, supervision, performance management, and professional development of production department supervisors, technical staff, stage managers, and temporary personnel.

·         Cultivate a thriving production environment by supporting, empowering, and motivating the production staff.

·         Work with Technical Directors to foster, develop and implement a comprehensive safety compliance program.

·         Collaborate with the General Manager on vendor, production staff, and artist contract negotiations.

·         Contribute to collaborative season planning initiatives.

·         Work alongside the Producer to develop a selection process for recommending designers and stage managers, ensuring a strong artistic fit and production expertise for each show.

·         Maintain a deep understanding of theatrical union agreements, including LORT CBAs with AEA, USA, and SDC. Act as a production liaison to interpret these agreements and facilitate communication with the unions.

·         Partner with the Development Department and Director of Operations to identify technical needs and requirements for special events, including the annual Backstage at the Geffen fundraiser.

·         Work alongside the Producer throughout the production lifecycle, contributing to the creation, execution, and oversight of production budgets.

·         Provide the CFO with regular departmental financial reports, including proactive notification of potential budget overages.

·         Work with Artistic & Production Administrator on payroll and show budget tracking.

·         Carry out other duties as requested by the Artistic Director or Executive Director.

SPECIAL REQUIREMENTS/KNOWLEDGE

·         Be able to keep a flexible schedule including evening and weekend hours, to accommodate production needs.

·         Evening and weekend hours are mandatory during technical rehearsals and previews.

SKILLS AND BACKGROUND

·         Bachelor’s degree in Theatre, Production Management, or a related field (required).

·         Master’s degree in Theatre, Production Management, or a related field (preferred).

·         3-5 years of experience in production management for theatrical productions (required).

·         Thorough understanding of all aspects of theatrical production, with a strong focus on technical design and technology.

·         Proficiency in reading, interpreting, and modifying technical drawings, plots, and plans for scenic, sound, and lighting designs in Vectorworks and AutoCAD (required).

·         Strong computer skills, including proficiency in Microsoft Office Suite and production-specific software (e.g., scheduling, budgeting applications).

·         Ability to identify and resolve problems efficiently, gathering and analyzing information skillfully.

·         Excellent written and verbal communication skills with the ability to collaborate effectively in group problem-solving situations.

·         Diplomatic and strong leadership skills to manage personnel and work effectively with individuals of varying experience levels.

·         Demonstrates creative problem-solving skills and progressive personnel management techniques.

·         Thrives in a fast-paced, high-pressure environment while maintaining composure and focus.

COMPENSATION

Salary Range: $100,000 – $110,000

BENEFITS

Health, Dental, Vision Insurance: The Geffen covers the costs of HMO for health, and PPO for Dental and Vision. The option to “buy up” to PPO coverage and / or to add spouses, domestic partners, and children to their health policy

Life Insurance: The Geffen provides all regular full-time employees with a $25,000 life insurance policy, at no cost to the employee. 

Retirement Plan: The Geffen has established a retirement plan commonly known as a code section 401 (k) profit sharing plan which is currently available after one year of service.

APPLICATION PROCESS

To apply, please submit a resume with references in .pdf format at www.geffenplayhouse.org/apply.

No phone calls, please.

The Geffen Playhouse aims to build a diverse and inclusive workplace, in which we strongly encourage non-conforming and historically excluded individuals to apply for any and all available positions.

The Geffen Playhouse, Inc. is an equal opportunity employer.

Geffen Playhouse provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, or off-duty and off-premises use of cannabis. In addition to federal law requirements, Geffen Playhouse complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you need assistance or an accommodation due to a disability, you may contact us via telephone at 310-208-6500 x148.

Publicist Intern

This internship is specifically designed for a currently enrolled college student (four-year or community college).
DESCRIPTION

Grand Vision, an arts presenting organization located in San Pedro’s historic downtown Arts District, is looking for a Publicist Intern. This is a 400 hour internship. It is designed as a 30-hour a week position that begins in July 2024 and continues into December as hours permit. The intern will work closely with staff to develop, research and write creative blog articles to promote Grand Vision’s concerts and events in 2024-25. Secondary projects include event and office support.

QUALIFICATIONS

The ideal candidate will have interests and/or experience in writing, public engagement and concert promotion. Basic computer skills including Microsoft Office suite and Google Drive and a high level of oral and written communication skills are mandatory. Experience with graphic design programs such as Canva or Photoshop is preferred. The best candidate will be able to balance multiple projects and be a resourceful and innovative thinker.

BACKGROUND

Grand Vision Foundation was formed to save the historic Warner Grand Theatre and create an arts hub in the LA Harbor Area. Today, our main projects are: an annual live music and event series at the Grand Annex Music Hall, a 150-seat listening room theater in the heart of San Pedro’s Arts District; Meet the Music, an in-school music program for elementary school students; and continued preservation and promotional support for the Warner Grand.

HOW TO APPLY

To apply please email the three items below to: Ms. Taran Schindler at HR@grandvision.org  1) 1 page cover letter describing interests and/or experience 2) 1-2 page resume 3) 1-2 page academic or journalistic writing sample.

Please check eligibility on the LA County’s Department of Arts and Culture’s Arts Internships Program website before applying.

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