Music

Job Title:               Development & Office Manager
FLSA Status:            Full-Time, Exempt
Job Location:          Santa Rosa, CA
Reports to:             Director of Development

Overview: The Santa Rosa Symphony is one of the Bay Area’s leading nonprofit performing arts organizations. With a $5 million operating budget, the Symphony presents over 40 performances along with a robust portfolio of music education programs that inspire and engage 50,000+ people each season. The Symphony seeks an experienced, organized, and motivated professional to join the organization as Development & Office Manager. The Development & Office Manager will play an integral role within the Development Department as it achieves important fundraising and donor relations goals in support of the orchestra’s artistic and educational programming, while also providing exemplary day-to-day management of fundraising and office operations. The Development & Office Manager will report to the Director of Development, and work closely with the Development Associate and entire administrative team.

Job Duties and Responsibilities:

Development
·       Support Director of Development in the design, implementation, and management of annual donor cultivation, solicitation, stewardship, and benefits strategies.

·       Process donation transactions on a daily basis, as needed.

·       Assist Director of Development with organization and execution of cultivation, stewardship, and special events, and assist in special projects.

·       In collaboration with Development Associate, manage annual grants activities, including submission of applications, acknowledgement of grant awards, and interim and final reporting.

·       Create, update, and distribute various development reports, as requested.

·       Research potential new individual, corporate, and foundation funders for the organization.

·       Send pledge invoices and/or acknowledgements to donors, as needed.

·       Maintain donor recognition lists for the program book.

·       Assist Director of Development with the execution of catering special events, including symphony classical concerts donor lounge, luncheons, and donor cultivation events.

Board of Directors
·       Assist with organizing meetings, including Board meetings, committee meetings, retreats and luncheons (e.g. location, room set-up, costs, menu, and hand-out materials); notify Board members of same and maintain RSVP lists.

·       Attend Board and Donor Relations Committee meetings.

·       Update and distribute Board Manual annually.

Office Management
·       Serve as first point of contact for informational phone calls and public walk-ins.

·       Manage office conference room schedule and master staff calendar of important events and activities.

·       Assist Marketing, Finance, and Education Departments with special projects upon request.

·       Liaise with IT consultants as they maintain the Symphony’s network systems, workstations, and computers.

·       Procure and maintain office supplies inventory in accordance with budget, and organize supplies storage.

·       Ensure office equipment functions properly; liaise with service technicians, as needed.

·       Oversee distribution of incoming mail and packages.

·       Submit administrative invoices to Finance Department for payment.

President & CEO
·       Assist with correspondence and other requests or projects, as needed.

·       Perform other duties, as requested.

Other Responsibilities
·       Demonstrate palpable affinity for the orchestra and a commitment to its mission and goals.

·       Uphold and respect the confidentiality of donor and patron information obtained with all transactions.

·       Maintain a positive demeanor during periods of stress and challenge.

·       Adhere to all organizational policies and procedures.

Qualifications:
·       3+ years progressively responsible nonprofit development experience, preferably in the arts sector.

·       Bachelor’s degree a plus.

·       Friendly, responsive, attentive, and patron-centric demeanor in person, on the phone, and in written communications.

·       Exceptional attention to detail, verbal and written communication skills.

·       Ability to work independently, solve problems, and manage time and projects.

·       Strong computer skills, including familiarity with cloud-based platforms such as Microsoft 365, Slack, and Zoom, and experience working in a customer relationship management database system.

·       Availability and willingness to work evenings and weekends throughout the year, as needed, for concerts, meetings, and other events.

·       Valid driver license.

Working Conditions:
·       Ability to sit or stand for prolonged periods of time.

·       Ability to work on a computer in an office environment.

·       Ability to lift and carry up to 20 pounds periodically.

Position:
The Development & Office Manager is a full-time, exempt position based at the Symphony’s office in Santa Rosa. The Symphony offers a hybrid work environment to its administrative employees. In addition to regular business hours Monday-Friday from 9:00am-5:00pm, some weekend and evening hours throughout the year will be required for performances, meetings, and other events.

Compensation:
Salary range for this position is $67,000-$75,000, depending on experience. Compensation package includes 100% employer-sponsored health, dental, and vision insurance, 401k plan, and paid vacation, holidays, and sick leave.

To Apply:
Email cover letter and resume as a single PDF by January 26, 2024, to Enid Rickley-Myres, Director of Development, at erickley@srsymphony.org. Include job title in subject line. No phone calls, please.

The Santa Rosa Symphony is committed to providing equal opportunity for all persons employed or seeking employment with the Symphony. Candidates who identify as Black, Indigenous, or People of Color are strongly encouraged to apply. The Symphony will recruit, hire, retain, promote, and otherwise treat all employees and job applicants equally, without regard to race, color, religion, national origin, gender, age, physical or mental disability, marital status, medical condition, sexual orientation, veteran status or any other basis prohibited by applicable law. 

Job Title:             Finance & Administration Manager
FLSA Status:       Full-time, Exempt
Supervises:        Contracted Accounting/Bookkeeping Firm
Job Location:     Santa Rosa, CA
Reports to:         President & CEO

Overview: Santa Rosa Symphony is one of the Bay Area’s leading nonprofit performing arts organizations. With a $5 million operating budget, the Symphony presents over 40 performances along with a robust portfolio of music education programs that inspire and engage 50,000+ people each season. The Finance & Administration Manager is an important member of the Symphony’s management team, and manages the administrative and financial operations of the organization.  Working closely with the Symphony’s administrative team, Board of Directors, and contracted accounting/bookkeeping firm, the Finance & Administration Manager is responsible for management of financial accounting; preparation of financial statements, budgeting, and the annual audit; banking relations; and the administration of payroll, employee benefits, and personnel policies.

Job Duties and Responsibilities:

Financial Management

·         Maintain sound financial policies, procedures, and internal controls for accounting, auditing, budgeting, purchasing, inventories, payroll, and administrative service functions.

·         Oversee activities relating to the management and control of cash flow, banking relations, and investments.

·         Serve as primary contact with endowment fund managers, ensuring proper accounting for all investment accounts and transactions.

·         Manage the Symphony’s daily administrative and financial activities, including financial record keeping, deposit processing, production of financial statements, and personnel records.

·         Prepare special analyses as needed.

Budgeting and Planning

·         Manage the preparation of organizational operating budgets and forecasts with staff and President & CEO.

·         Provide senior staff with ongoing budget analysis, assisting departments in adhering to approved budgets.

Record Keeping

·         Manage Symphony’s contracted accounting/bookkeeping firm as they provide ongoing accounting, payroll, and audit preparation services, ensuring flow of information, accuracy of books, and compliance with legal requirements and organizational objectives.

·         Oversee the preparation and maintenance of property, equipment, and instrument inventory records and maintain accurate fixed asset schedules.

·         Assist the development department in preparing grant requests/reports for various donors, foundations, and government funders, and in monitoring and compliance with said terms as well as conditions of all planned gifts.

Audit

·         In collaboration with Sprchrgr and auditors, oversee, manage, and coordinate the annual financial audit process.

·         Work with auditors in preparation of annual audit report and filing of tax and other charitable registration forms; assure distribution of reports as required.

·         Develop internal audit procedures to ensure that systems are functioning as planned.

Personnel

·         Manage the hiring and onboarding processes for new employees.

·         Oversee benefits program, including retirement plan and health, dental, vision, and long-term disability insurance plans, maintaining accurate records and filing required reports.

·         Maintain comprehensive personnel files for staff.

·         In collaboration with the President & CEO, review, implement, and manage personnel policies.

Administrative

·         As staff liaison for Finance Committee, manage the preparation of monthly financial statements for reporting to the committee; attend meetings and maintain minutes.

·         Coordinate the administration of all operating leases and contracts, insurance (general liability, property, umbrella, workers comp & directors and officers), audit services, maintenance contracts and other services.

·         Develop purchasing policies and procedures and direct/monitor their implementation.

·         Prepare and compile information from the Symphony’s records for use in League of American Orchestras, Association of California Symphony Orchestras, and other orchestra/non-profit statistical reports of surveys.

·         Serve as part of the senior management team to assist the President & CEO in setting and implementing administrative policies established by the Board.

·         Perform other duties as requested by President & CEO.

Qualifications:

·         5+ years of experience in accounting, finance, operations management, or a related area, preferably in the nonprofit sector. 

·         Bachelor’s degree in accounting, finance, business administration, or a related field a plus.

·         Experience coordinating and managing audit activities, financials reporting, budget development and analysis, accounts payable and receivable, payroll, personnel benefits, and relationships with vendors.

·         Familiarity with tax and other compliance implications of 501c3 nonprofit status.

·         Proficiency with cloud-based software, including Microsoft 365, CRM databases, QuickBooks Online, Bill.com, and Divvy.

·         Exceptional attention to detail and ability to coordinate multiple tasks, set appropriate priorities, manage time, and meet deadlines.

·         Excellent communication and relationship-building skills with the ability to work with a variety of internal and external stakeholders.

·         Ability to work independently as a motivated self-starter while exercising judgment and initiative, and with a collaborative team.

·         Passion for classical music, music education, and the performing arts.

·         Valid CA driver license.

Working Conditions:

·         Ability to sit or stand for prolonged periods of time.

·         Ability to work on a computer in an office environment.

·         Ability to lift and carry up to 20 pounds periodically.

Position:
The Finance & Administration Manager is a full-time, exempt position based at the Symphony’s office in Santa Rosa. The Symphony offers a hybrid work environment to its administrative employees. In addition to regular business hours Monday-Friday from 9:00am-5:00pm, some weekend and evening hours throughout the year will be required for performances, meetings, and other events.

Compensation:
Salary range for this position is $75,000-$90,000, depending on experience. Compensation package includes 100% employer-sponsored health, dental, and vision insurance, 401k plan, and paid vacation, holidays, and sick leave.

To Apply:
Email cover letter and resume as a single PDF by January 5, 2024, to J. Andrew Bradford, President & CEO, at abradford@srsymphony.org. Include job title in subject line. No phone calls, please.

The Santa Rosa Symphony is committed to providing equal opportunity for all persons employed or seeking employment with the Symphony. Candidates who identify as Black, Indigenous, or People of Color are strongly encouraged to apply. The Symphony will recruit, hire, retain, promote, and otherwise treat all employees and job applicants equally, without regard to race, color, religion, national origin, gender, age, physical or mental disability, marital status, medical condition, sexual orientation, veteran status or any other basis prohibited by applicable law.