Research & Administrative Associate


Lava Thomas is seeking a Research/Administrative Associate to provide administrative and research support. This position requires a highly organized, adaptable, self-motivated, discreet and detail-oriented individual who can juggle competing deadlines.

Working closely with Lava Thomas and Lava Thomas’s Studio Team, the Research & Administrative Associate will:

Research (Approximately 30%)

  • Assist with research for concept development for new projects.
  • Order books and other research materials.
  • Compile source materials for projects and acquire licensing permissions as needed.

Administrative (Approximately 70%)

  • Manage correspondence, assist with emails.
  • Manage artist’s and studio calendar, track deadlines.
  • Participate in meetings, create agendas, take notes.
  • Retrieve files and documents from 800 GB cloud server (Dropbox).
  • Maintain Dropbox structure by adopting established file naming conventions and existing organization of files.
  • Assist with preparation of presentations for lectures, panels and artist talks.
  • Prepare materials for grant, fellowship and residency applications.
  • Prepare materials for project proposals.
  • Manage social media platforms – Instagram, Facebook.
  • Maintain website.
  • Maintain mailing list.
  • Design, write copy and send newsletters and announcements.
  • Answer inquiries from galleries, art organizations and museums.
  • Coordinate travel arrangements for artist and project team as needed.
  • Travel with the artist and project team as needed.
  • Troubleshoot technology issues.

Required Qualifications:

  • BA or MA in Art History, Visual Studies or equivalent.
  • Minimum two years professional work experience for an arts organization, arts institution, or professional artist.
  • Knowledge of contemporary art, with a focus on Black Art, Black Feminist thought and histories of US protest movements.
  • Ongoing engagement with progressive politics.
  • Excellent writing, copy-editing, and proof-reading skills.
  • Strong communication skills.
  • Macintosh, Microsoft Office, Microsoft Outlook proficiency.
  • Dropbox proficiency.
  • Adobe Suite proficiency – esp. Photoshop.
  • MailChimp and Square Space proficiency.
  • Google Slides, PowerPoint and Keynote proficiency.
  • Social media proficiency – Instagram, Facebook, twitter.
  • Experience with conducting research using primary sources and interacting with archives and/or special collections.
  • Valid driver’s license and reliable vehicle.
  • Ability to travel.
  • Ability to work well under deadline pressure.

This is a part-time, non-exempt position. $30/hr., 15-20 hours per week.

How to Apply:
Send your cover letter, CV, a writing sample and contact information for three references in a combined pdf file to admin@lavathomas.com.

BIPOC women are strongly encouraged to apply.



Apply Now


Expires: 2022-05-24


Lava Thomas Studio




Berkeley, CA




Visual Arts

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