Summary

The person in this role reports to the Senior Manager, Short Form Content, and is a member of the Programming and Production Department supporting the ITVS and Independent Lens (IL) production teams with an emphasis on Short Form Content. Responsibilities include: supporting the management of a robust portfolio of high quality and diverse multi-format programs including feature-length and short films, short-form series, and IL multi platform initiatives; maintaining data management systems and delivering reports; assisting with day-to-day administration; and providing contracting support. This position also supports department related administrative activities including meetings, workshops, annual planning and budgeting. 

Specific Duties

• Support the Senior Manager, VP of Production, Executive Producer, and Supervising Producers in the delivery of a portfolio while adhering to PBS editorial standards.
• Work as a key liaison between the Programming and Production staff and the Audience Development teams (Distribution, Engagement & Impact, Marketing & Publicity) in the project management of programs
• Assist with the timely and efficient delivery of programs, and seamless distribution via PBS and other public media digital and broadcast platforms, journalism outlets, and other key distribution partners.
• Maintain schedules for IL and support and ensure the adherence to rapid production and distribution schedules in coordination with producers, distributors and other departments.
• Support the contracting and administration of IL multi-platform initiatives, including shorts and series for PBS and participating journalism outlets.
• Review proposals for prospective projects and help manage the IL submissions process.
  Set up, update and maintain project records in Netsuite and Asana to ensure compliance with department standards and to help build departmental capacity, as assigned.
• Participate in creating and implementing workflows; documenting and maintaining best practices; and collecting and analyzing records for departmental information and data systems including but not limited to Netsuite and Asana. 
• Assist with filmmaker and producer communication, drafting payment letters and notification emails.
• Provide administrative support around contract execution, budgeting, and closing processes.
• Help archive, locate and traffic media to series staff, broadcasters, and other parties to support program management.

Requirements

• Required: BA degree or equivalent experience.

• Required: Experience with project coordination, creating and refining workflows.

• Required: Extensive experience and proficiency working in Google suite, MS Word and MS Excel. 

• Preferred: Experience with internet research, Google Workspace, and Asana.

• Preferred: Experience in TV and/or digital series production and post-production, experience with docu-series.

• Preferred: Familiarity with digital distribution platforms in commercial and public media.

• Preferred: Knowledge of file transfer protocol systems. 

• Preferred: Experience with and/or knowledge of public television system and related digital channels.

Compensation

ITVS is a financial steward of public funds and committed to pay transparency, as well as providing equitable and competitive compensation for staff. For this role the pay range is $26.78- $29.93 and the incumbent new hire’s base pay will begin at $26.78. This is a non-exempt (hourly) position and includes a robust benefits package. Advancement in the pay range is dependent on advancement in the role.