TITLE: DEVELOPMENT COORDINATOR
REPORTS TO: Senior Manager, Membership and Events
STATUS: Salaried, Non-Exempt
SCHEDULE: Full time; Occasional evenings/weekends required
ABOUT HEADLANDS CENTER FOR THE ARTS
Headlands Center for the Arts is a multidisciplinary, international arts center dedicated to supporting artists; the creative process; and the development of new, innovative ideas and artwork.
Where we are is as important as what we do. Our campus comprises a cluster of artist-rehabilitated military buildings, just north of the Golden Gate Bridge at historic Fort Barry in the Marin Headlands, a part of the Golden Gate National Recreation Area.
Headlands Center for the Arts provides an unparalleled environment for the creative process and the development of new work and ideas. Through a range of programs for artists and the public, we offer opportunities for reflection, dialogue, and exchange that build understanding and appreciation for the role of art in society.
Headlands Center for the Arts’ (Headlands) Development Department leads the organization’s fundraising efforts and strategizes alongside the Executive Director and the Board of Directors, with the goal of raising contributions to support Headlands’ programs. The organization’s fundraising goal and focus continues to expand as Headlands looks to deepen its impact. This expansion requires that we approach our work with strategy, flexibility, and the understanding that our duties and responsibilities are unique to the Development Department.
The Development Coordinator (DC) supports a high-functioning development department, and has excellent organization, communication, data management and interpersonal skills. They possess a desire to do great work and a strong attention to detail. The DC successfully prioritizes among multiple projects and is an active contributor to the Development team. This position frequently interfaces with staff across the organization, the Board of Trustees and the public, a successful candidate will possess an inviting, warm, and effective mode of communication. The Development Coordinator reports directly to the Senior Manager, Membership and Events, but will work closely to support the Executive Director.
Manage meeting coordination for Executive Director, including scheduling, logistics, hospitality, and follow-up with external stakeholders
Prepare materials for Board and committee meetings, including campaign packets, slide decks, special mailings, and prospect briefings
Work with ED and Governance Committee to prepare Advisory Council correspondence, including Council invitations, regular updates, and acknowledgements
Compile data and prepare meeting briefings, minutes and reports as needed
MEMBERSHIP ADMINISTRATION + EVENT SUPPORT
Process all incoming donations in a timely manner, including: coding each gift, entering gift information in the database, informing relevant contacts, and catalyzing appropriate acknowledgement processes
Prepare weekly deposit report, scan and digitally file checks or paperwork
Prepare and send out acknowledgement letters
Track pledges; initiate reminders and invoices as needed
Support Development events as needed: list/RSVP management, front of house support, post-event attendance entry in database
Support fundraising renewal and new appeal efforts––data tracking, producing letters, and e-communications with various constituencies.
Serve as Headlands’ Salesforce database expert, pulling reports for team members and training staff as needed
Support Development Department staff to ensure donor, Board/committee participation, contacts, prospect data is up-to-date and accurate in database
Contribute to ongoing donor and institutional funder research in service of stewarding Headlands’ donor pipeline
Work with Senior Manager, Major Gifts to create donor and prospect briefs for senior staff, development committee, and board members that inform meeting strategies
Schedule, facilitate, and take notes during departmental meetings, notify all stakeholders of next steps
Serve as the first point of contact for external inquiries related to development; assisting donors with gift transactions and acknowledgements, including stock and credit card donations
Creatively and proactively drive solutions to improve development systems and processes
Support communication, prospecting, and cultivation plans that reflect the organization’s commitment to diversity, equity, and inclusivity
Process merchandise orders; inventory tracking, order fulfillment, storage
Develop ideas and procure stewardship gifts for stakeholders
Support efforts around Annual Benefit Auction and special events as needed
Other duties as assigned
Able to organize, plan for, and complete multiple tasks with close attention to detail and prioritization to meet shifting deadlines.
Customer service oriented disposition. Comfort with approaching and interacting with donors, institutional funders, and Board members.
Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic environment.
Experience with or willingness to learn about diversity, equity, inclusion, and accessibility initiatives.
Ability to proactively anticipate and meet departmental needs.
High level of integrity, discretion, and judgment combined with an ethical approach to fundraising.
Comfort working independently and with a team; a self-starter.
Proficiency in database management, Google and Microsoft Office Suite, and other computer software skills as required. Salesforce experience is a plus.
Interest in and familiarity with contemporary art is a plus.
Excellent written and verbal communications and presentation skills.
Excellent interpersonal communications and collaboration skills.
Desire to work in a highly dynamic, entrepreneurial environment.
Due to our Marin Headlands location, reliable vehicle access is required.
Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBTQIA community are strongly encouraged to apply.
Interested candidates should email a single PDF attachment that includes both a cover letter and resume to firstname.lastname@example.org. The subject line of your email should be Development Coordinator/your name. Please submit applications by September 19, 2021.
Review of applications will begin Monday, September 20, 2021 and continue until the position is filled. Please note: Due to the volume of applicants, only candidates who will be invited to interview will be contacted.
EQUAL EMPLOYMENT OPPORTUNITY POLICY
Headlands Center for the Arts is committed to a diverse workplace and strongly encourages applications from all qualified individuals, as such Headlands is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. Headlands makes decisions based on the merits of each candidate.
Headlands Center for the Arts prohibits discrimination based on an individual’s race, color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality) national origin, ancestry, citizenship status, age, marital status or registered domestic partner status, uniformed service member or veteran status, physical or mental disability, medical condition, genetic characteristics or information, or any other basis protected by law. Headlands will afford equal employment opportunities to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.