Job Title: 

Program Assistant (part-time)

About Us:

Art Works Downtown is a vibrant hub dedicated to fostering the visual arts for artists, art enthusiasts, and the public. By owning and managing a 40,000 sqft. building, we provide exhibits, events, art studios, membership and more. As a small nonprofit, we rely on a passionate team to help achieve our mission of providing an environment where visual arts thrive for the well-being of community.

Position Overview:

We are seeking an experienced detail-oriented and enthusiastic arts administrator to join our team on a part-time basis. The ideal candidate will possess strong computer and administrative skills, excellent interpersonal communication abilities, and experience in the visual arts. This role is crucial in assisting with the planning and performance of our various programs and fostering diversity and inclusivity.

Key Responsibilities:

– Administratively assist the Program Manager and work collaboratively with all additional staff according to direction by the Executive Director.

–  Assist with coordination, maintenance, and production of all programs including exhibits, events, art studios, membership, volunteers, and more.

– Activities include scheduling, contracts, communication with participants, equipment inventory, and maintenance, set-up and clean-up, occasional food service, etc.

– Must be able to lift and carry up to 40lbs, perform light manual labor such as setting up items like table and chairs or changing light bulbs from a ladder.

– Field program inquiries and applications.

– Attend and assist various events.

– Manage office tasks such as responding to emails, maintaining records and tracking metrics, drafting information, monitoring schedules.

– Utilize computer skills to update databases, spreadsheets, and online content.

– Help to produce and organize content for marketing efforts, including social media updates, email newsletters, and promotional materials.

– Perform other duties as assigned by the Executive Director and in coordination with other staff members.

– Occasionally assist with front desk hosting when needed. Greet and usher visitors, artists, and program participants.

Qualifications:

– Bachelor’s degree

– Minimum of four-years experience in an administrative position. Visual arts administration or related field preferred.

– Previous experience in an administrative or office support role.

– Strong computer skills, including proficiency in Microsoft Office Word and Excel; experience with Google Workspace or Google administrative apps. Experience with Asana, databases, and Squarespace is a plus.

– Excellent verbal and written communication skills.

– Strong organizational skills, attention to detail, time management.

– Ability to work independently and as part of a team.

– Knowledge of, or experience with, visual arts and a passion for supporting the arts community.

– Flexibility to work evenings and weekends for events and programs. Approximately 1–3 times per month.

Work Schedule:

– This is a part-time position, requiring 30 hours per week.

– Flexibility in scheduling is necessary to accommodate program and event needs.

– Some remote work is possible, but not guaranteed.

Compensation:

– Hourly wage of $25 per hour.

– No additional benefits provided.

How to Apply:

– Interested candidates should submit a resume, cover letter, three references, and contact to elisabeth@artworksdowntown.org.

– include “Program Assistant Application” in the subject line

– Application review will begin August 15, 2024,

– Qualifying applicants will be notified.

Art Works Downtown is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We look forward to welcoming a new team member who is as passionate about the arts and community as we are!