The Rights and Images Coordinator processes and oversees all requests pertaining to the images and data assets of the museum’s collection and exhibitions. In addition, the position ensures the images and content provided align with proper copyright and intellectual property laws. This position is also responsible for the organization and maintenance of the museum’s collection data assets. Works closely with the museum’s registration, curatorial, publications and education teams; as well as communications, particularly with regard to content on MOCA’s digital/social media platforms. The Rights and Images Coordinator works closely with MOCA’s contract photographers.

Essential Functions

• Manage all external and internal inquiries related to intellectual property rights and image availability
• Deliver images to publishers and researchers in a timely manner; invoice according to the type of use
• Confirm MOCA reproductions are in line with lender, artist and photographer agreements
• Update and maintain log of activities related to copyright and permissions requests including status, purpose, and cost
• Establish and maintain communication channels with Registration and Curatorial departments during acquisition process
• Conduct research to identify and locate copyright holders
• Conduct research to determine intellectual property rights status, including copyright and third-party rights, for works in the collection requested for reproduction.
• Secure licensing agreements and image files for Collection art objects as needed    
• Secure copyright permissions and/or approval for printed and electronic reproductions with artists’ rights societies, artists’ studios, commercial galleries, copyright holders and partner institutions.
• Maintain rights data in MOCA’s database (The Museum System – TMS)
• Upload licensing agreements to TMS. Ensure all rights agreements are also saved in the Collection object files
• Assess exhibition objects for copyright concerns and generate spreadsheet detailing rights and restrictions for each object
• Identify opportunities for Collection photography as needed; Oversee Collection photography in the galleries; process and upload completed photography/image files to TMS
• Update credit line registry with approved installation photography credit information
• Feed information to Communications for MOCA website updates and revisions (acquisitions, credit lines, object info, etc.)
• Continue to bring MOCA’s image data assets and image rights records up to accredited museum standards
• Keep current with best practices in copyright and fair use through workshops, seminars, and discussions offered by professional organizations
• Prepare MOCA exhibition image library for ingestion into a digital assess management system
• Identify exhibition objects approved for Bloomberg Connects app; deliver appropriately-sized image files to Visitor Engagement
• Provide MOCA-produced materials to artists and contributors for their archives as requested.
• Coordinate special photography requests as needed

Requirements

• Minimum three (3) years working in a museum or other related experience.
• Detail-oriented individual with excellent organizational and communication skills (oral and written). 
• Manages confidential information in a discreet and professional manner.
• General comprehension of copyright and image use best practices; experience with digital imaging standards and formats; working knowledge of file sharing applications (Hightail, Dropbox), scanning and photo-editing software (Adobe Photoshop); other computer experience a plus.

Pay Rate: $25.00 per hour

Position covered by MOCA/AFSCME Collective Bargaining Unit Agreement: NO

The Museum of Contemporary Art is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, creed, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), gender, gender identity, gender expression, age, sexual orientation, military status, veteran status or any other status protected under applicable federal, state or local laws. Our policy reflects and affirms the Museum of Contemporary Art’s commitment to the principles of fair employment and the elimination of all discriminatory practices.

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.