The Skirball Cultural Center seeks an enthusiastic and competent team player to serve as Administrative Assistant for Advancement and Membership. Reporting directly to the Associate Director of Development, this position is responsible for providing clerical and administrative office support to the Development Department. This position requires strong attention to detail as well as the ability to regularly interface with the Skirball’s member and donor base.

Salary range: $21-23 per hour

Responsibilities: 

Administrative

• Report to the Associate Director of Development and assist in all areas, as requested
• Assist Vice President of Advancement and the Rabbi-in-Residence in all areas, as requested
• Organize and maintain computer and hardcopy files
• Maintain various Excel department charts
• Answer telephones; monitor the Donations email inbox
• Administer written correspondence and its dissemination
• Schedule, arrange, and prepare rooms for meetings
• Coordinate and track department invoices for payment
• Attend meetings, take and distribute notes, and assist with organization
• Assist in monitoring and preparing the annual department budget
• Manage the donor database in Altru: create and maintain donor and prospect profiles; process checks, cash, and credit card donations; process memberships, invoices, receipts, tributes, and thank-you letters to donors; sustain data hygiene; prepare and manage various activity reports and queries; maintain and generate multiple mailing lists in Altru and one in FileMaker Pro for mailings and special events

Development

• Be a knowledgeable representative of the Skirball Cultural Center’s mission and history
• Meet and greet visitors of the Development department
• Provide excellent service to donors and key partners via phone, email, and in-person
• Coordinate and assist with hosting on-site and virtual Advancement events
• Coordinate external mailings and communications
• Conduct prospective donor research
• Work closely with the President’s Office staff on donor-related projects and reports
• Assist Membership Manager on an as-needed basis
• Assist Communications on an as-needed basis
• Oversee volunteers on special projects

Qualifications, Experience, and Attributes:

• 3+ years of successful experience as an administrative assistant or similar; experience working in a development department for a nonprofit preferred
• Undergraduate degree in English, communications, fundraising, or similar field, and/or equivalent experience
• Excellent IT tool proficiency and demonstrated ability to utilize Office 365 applications, Altru or equivalent donor database software, FileMaker Pro, and Zoom; proficiency at computer research and navigating online directories and databases
• Strong organizational skills and the ability to multitask
• Excellent editing and data entry skills
• Friendly, outgoing demeanor and a team player
• Demonstrated commitment to the Skirball’s mission to welcome the stranger and help build a more just society