The Skirball Cultural Center seeks a friendly, responsible, detail-oriented team player to serve as the Administrative Assistant in the Museum Department. Reporting to the Museum Director, the Administrative Assistant is responsible for providing administrative, organizational, and fiscal management support to the Museum Director, the Deputy Director, the Chief Curator, and other members of the Museum Department. This is a full-time non-exempt position.

Starting Pay: $22.00 per hour

Responsibilities

• Serve as the first point of contact for the Museum, fielding all general inquiries via telephone and email, and greeting guests as needed. Organize, track, and respond to all incoming exhibition and acquisition proposals using Microsoft Teams.
• Schedule both virtual and onsite meetings for the museum team, especially the Director, Deputy Director, and Chief Curator. Maintain department calendars. Attend meetings and take minutes for circulation as needed.
• Serve as the main liaison between the museum and finance departments to process, track and reconcile all invoices, payments, purchases, vendor contracts, department credit card purchases and reconciliations, petty cash disbursement and replenishments and other financial transactions. Prepare budget reports as needed for review by the Museum Director, Deputy Director, and Exhibitions Coordinator.
• Assist the Deputy Director and Exhibitions Coordinator in tracking all contracts; Invoice vendors and partner institutions as assigned.
• Prepare a wide variety of routine correspondence, forms, reports, and spreadsheets using various databases and software applications.
• Manage general office operations, including office-space maintenance, mail sorting and distribution, supply orders, and equipment repairs or replacement.
• Coordinate and book all department staff travel.
• Track and maintain institutional memberships.
• Assist in overall exhibition coordination and development
• Work with the Museum and Advancement team to compile guest lists for exhibition openings and other public-facing events using Altru database; greet and check guests in during exhibition openings as assigned.
• Manage collaborative project files using Microsoft Teams; enforce Microsoft Teams workflows and protocols
• Organize and maintain digital and physical department files and records.

Qualifications, Experience, and Attributes

• Two years of administrative/clerical experience
• Prior experience working with budgets and finance strongly preferred
• Strong attention to detail and deadlines; proven ability to prioritize tasks, resolve problems, exercise good judgment, take initiative, be flexible, multitask, and manage a changing and varied workload
• Proficiency in Microsoft Office 365 applications, especially Outlook, Teams, Word, and Excel
• Excellent verbal and written communication skills
• Team player with a positive, professional demeanor; demonstrated success working well with others and independently, and managing multiple projects at once
• An appreciation and understanding of the Skirball Cultural Center mission and values 

Please send resume and cover letter, preferably by email, to:

Human Resources 
Re: Administrative Assistant, Museum Department
Skirball Cultural Center 
2701 N. Sepulveda Blvd. 
Los Angeles, CA 90049 
FAX: (310) 440-4595 
hr@skirball.org