The position coordinates the operations of the Choral and Band Ensembles and at the Colburn Community School of Performing Arts and supports the administrative functions of the registration office.

Summary of Position:

The position coordinates the operations of the Choral and Band Ensembles and at the Colburn Community School of Performing Arts and supports the administrative functions of the registration office.

Schedule:
Tuesday – Friday: 10am-6pm
Saturday: 11:30am-7:30pm

Essential Duties and Responsibilities:

The position assists the Directors of the Band and Choral ensembles and is responsible for administrative functions associated with them. Responsibilities include, but are not limited to, coordinating auditions, performance and rehearsal logistics, confirming registrations and taking attendance, providing accurate information for concert programs, coordinating personnel matters including hiring extra musicians and sectional coaches as needed, collaborating with other Community School departments on special projects, being present for all rehearsals and concerts (primarily on Saturday), communicating with the performance library to secure music in advance, and maintaining regular communication with faculty, students, parents, and Colburn staff. Weekend and evening hours are required.

Maintains up to date knowledge of all Community School policies, procedures and practices as well as recital and performance schedules and related logistical details and conveys this information, as appropriate, to students, parents and other constituencies. Promptly responds to inquiries from parents, students and faculty members regarding these matters, providing complete and accurate information.

Assists with management of the School’s instrument collection including maintaining inventory records, issuing rental agreements, and explaining terms and conditions pertaining to rental of instruments.

Assists with management of the student record database and assist with building course data into the registration software (ASAP).

Assists with the Community School’s registration process for the Herbert Zipper Scholars Program and for all students as needed including registering students, scheduling auditions/juries, processing inquiries, and other administrative duties as requested or assigned.

Works collaboratively with Center for Innovation and Community Impact and particularly with the Jumpstart Coordinator to monitor progress of students in the Band program.

Qualifications and Experience:

Relevant work experience with bands, large ensembles, or other arts administration preferred. Strong knowledge of general office duties.  Excellent analytical and organizational skills.  Excellent interpersonal skills with proven commitment to quality customer service.  Ability to deal with a wide variety of individuals in person, via telephone and in writing.  Ability to plan, organize and handle multiple tasks, despite numerous interruptions.  Capable of working well independently and in teams.  High level of diplomacy, tact and discretion.  Ability to maintain a flexible attitude and approach towards work assignments. 

Ability to follow policies and procedures.  Excellent written and oral communications skills.  Strong PC skills (word processing, spreadsheets, databases). 

College degree in music, or equivalent.  Background in music and performing arts which may be obtained either as a student or through work experience.

Spoken Spanish is required.