Job Title:                    Payroll Specialist

Department:            Payroll

Reports to:                Payroll & Benefits Manager

FLSA Status:            Full-time, Exempt

Pay Scale:                  $65,000 – $72,000

Schedule:                  Eligible for Hybrid Schedule after completing training period

Summary:

The Payroll Specialist provides support to the Payroll & Benefits Manager. The Payroll department is responsible for processing payroll for over 300+ staff, faculty, and student workers. This position supports the Payroll & Human Resources Departments and works independently on special projects. Assignments may vary according to the school’s business needs.

Essential Duties and Responsibilities:

• Assist in the bi-weekly payroll process via ADP Workforce Now (WFN). Process includes: Preparing payroll information and updates, reviewing online timesheets, processing employee changes, providing Payroll & Benefits Manager with all updates
• Track and enter in ADP WFN: employee vacation, sick leave, other PTO and LOAs
• Contact various department supervisors regarding any missed employee ADP WFN digital timesheet entries and make adjustments as needed
• Assist employees with daily questions regarding their payroll, ADP WFN password and username, etc.
• Perform daily payroll department operations
• Work with Human Resources and/or Academic Affairs to obtain changes that may affect payroll, such as: salary/rate, department, title changes
• Work with Financial Aid office to process and maintain accurate work hours for work study students
• Assist with employee and work study data entry in various systems
• Administer ADP Time & Attendance training to new and returning work study students
• Assist work study students with payroll issues
• Follow up on stale-dated employee paychecks
• Assist Payroll & Benefits Manager with verifying and gathering data for annual reporting of 1095, 5500, 401k Audit and W-2
• Run reports and generate data as needed to support the Payroll department
• Maintain consistent and organized digital and hardcopy Payroll files, records, and databases
• Assist Payroll & Benefits Manager with various research projects and/or special projects
• Assist with monthly payroll and benefit deductions related invoices and statements
• Assist with the termination process, including gathering information for final check
• Assist Payroll & Benefits Manager with various administrative duties, including filing and data entry
• Assist the Chief Finance Officer organize information for quarterly meetings of the Board of Trustees, and submissions for the Board meeting report
• Research and answer frontline employee requests, including, but not limited to, payroll, paycheck deductions, and paycheck issues, and redirecting employees to appropriate contacts if necessary
• Deliver high employee service by offering solutions and effectively problem-solving questions or concerns raised by employees
• Keep apprised & updated on new Payroll regulations, company policies and procedures
• Other duties as assigned

Qualifications:

• Bachelor’s degree in Business Administration or Human Resources
• A minimum of 2-4 years’ experience as an HR or payroll assistant and or office administrative role
• Experience working with ADP Workforce Now required
• Ability to process and manipulate spreadsheets of data, including exporting and importing form ADP Workforce Now payroll system
• Highly proficient in using intermediate to advanced functions in Microsoft Excel (use of Pivot Tables, VLOOKUP, IF MATCH, INDEX MATCH, etc.)
• Experience with both exempt and non-exempt employees (300+)
• Strong knowledge of federal and state regulations
• Must be able to handle confidential information and interact with all levels of faculty, staff, and students in a professional manner 
• Listen and communicate clearly and concisely, both orally and in writing
• Must have high attention to detail, able to work independently
• Knowledge of payroll rules is highly preferred
• Proficient in Word and Outlook
• Ability to work with many different personalities
• Exceptional follow-through, attention to detail and good with numbers
• Extremely flexible, highly organized, and able to easily shift priorities
• Experience working in a creative or educational environment is preferred
• Proactive, bright, and innovative individual who demonstrates good judgement
• A “can do” customer service attitude
• Ability to prioritize, multi-task and work efficiently

COVID-19 Campus Exposure Prevention Policy:

SCI-Arc is committed to providing a comprehensive education to new and returning students in a safe environment. The SCI-Arc campus requires that students, staff, and faculty are either fully vaccinated or required to wear a mask while indoors. Fully vaccinated is defined as two weeks after the second dose in a two-dose vaccine or two weeks after one dose in a single dose vaccine.

We offer a great benefits package with medical, dental, vision, 401(k) and paid time off.

SCI-Arc is an Equal Opportunity Employer that Values Diversity.