Opportunities

Administrative Assistant, SVP General Counsel & Secretary and Human Resources

Description

Administrative Assistant, SVP General Counsel & Secretary and Human Resources

 

The Skirball Cultural Center seeks an enthusiastic and competent team player to serve as the Administrative Assistant to the Senior Vice President, General Counsel & Secretary, and the Human Resources department. This person is responsible for supporting the Skirball’s mission through compassion, service, efficiency, and ensuring legal compliance.

 

Responsibilities

 

Senior Vice President, General Counsel & Secretary

 

·       Assist in scheduling and preparing for meetings, including booking meetings in Microsoft Teams and on Zoom, preparing agendas and outlines, handling inquiries/next steps via email and phone, recording and monitoring deadlines, processing and tracking legal work, data entry, drafting correspondence, taking notes, and creating presentations

·       Sustain and build external relations efforts by researching relevant parties, compiling bios, developing lists with contact information, scheduling and following up on meetings, drafting correspondence, assisting with PowerPoint presentations, and keeping chronological files

·       Set up and maintain both hard copy and electronic files for legal and other documents, including organizational and labeling systems

·       Order supplies and respond to administrative requests from other departments

·       Research general questions and implement solutions as required Gather forms and updates, finalize agreements, and share for signature

·       Act as gatekeeper and savvy time organizer to ensure effective calendaring, meeting scheduling, and equitable prioritization of leadership time toward department needs

·       Maintain governance and office files, including corporate documents, policies, and board meeting minutes

 

 

Human Resources

 

·       Support recruitment efforts by electronically filing resumes based on hiring departments’ needs

·       Assist in answering general inquiries to the HR email box

·       Process vendor invoices and check requests to ensure timely payments

·       Set up and maintain both hard copy and electronic employee files

·       Prepare new hire packets and facilitate orientation meetings in person or virtually

·       Support leave of absence management by tracking bi-weekly hours

·       Manage EDD claims for unemployment, paid family leave, or disability insurance

·       Retrieve weekly mail and process for distribution or respond to inquiries

·       Send monthly birthday/anniversary emails in celebration of milestones

·       Conduct employment verifications for approved requests

·       Perform all duties in accordance with the Skirball’s established mission and values

·       Support COVID tracking and ReturnSafe health check management

 

 

Qualifications, Experience, and Attributes

 

·       2-5 years of experience in an office setting; undergraduate degree desired

·       A keen appreciation and understanding of the Skirball Cultural Center mission and philosophy

·       Strong verbal and written communication skills, including editing and proofreading

·       Strong attention to detail and proven ability to organize tasks, resolve problems, exercise good judgment, take initiative, follow through, multitask, and manage a changing and varied workload

·       Proven experience in managing sensitive and confidential information and materials

·       Team player with a positive, professional, be-of-service demeanor; demonstrated success at working well with others and independently

·       Intermediate-level expertise in Word, Excel, Outlook, and database applications

·       Flexibility in undertaking project assignments as needed

·       Ability to work a flexible schedule and manage time wisely

 

Please send resumé and cover letter, preferably by email, to:

Human Resources 
Re: Administrative Assistant, SVP General Counsel & Secretary and Human Resources Department
Skirball Cultural Center 
2701 N. Sepulveda Blvd. 
Los Angeles, CA 90049 
hr@skirball.org 

Apply Now

Deadline

Expires: 2022-10-31

Organization

Skirball Cultural Center
13104404556

Location

Los Angeles

Address

2701 N. Sepulveda Blvd.

Category

Jobs

Discipline

Other

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