Opportunities

Administrative Assistant

Description

Mission

Since 1985, Playwrights Project has been empowering people of all ages and backgrounds to voice stories through theatre, inspiring individual growth and meaningful community connections. Programs include playwriting programs in schools and disenfranchised communities (primarily system involved youth and adults), a statewide playwriting contest for youth, community performances, and professional productions: Plays by Young Writers (winning scripts from the contest) and Mosaic (plays by adults in our community programs).

Position

Playwrights Project seeks an Administrative Assistant to work full-time (40 hrs/wk) in a fast-paced and intellectually stimulating environment. The position is responsible for coordination of the front office, bookkeeping, implementing social media, and ticket sales, and provides clerical support for all areas of the organization (including fundraising, marketing, and programs).

Responsibilities

  • General office: answers phones, sorts and routes emails and mail, maintains master calendar, maintains office equipment and inventory of supplies, copies, files, and other clerical support.
  • Data entry: maintains general mailing list on databases (Donor Perfect and Constant Contact), tracks participation statistics and enters evaluation data (Excel).
  • Bookkeeping: writes checks, makes deposits (Quickbooks), prepares contracts invoices, compiles spreadsheets, and supports payroll (payroll company).
  • Coordinates ticket sales to schools and the general public.
  • Administrative support: assists with mailings, prepares documents and reports for meetings, schedules meetings, maintains RSVPs, takes minutes.
  • Fundraising support: assists with culling data for reports and helps with special events.
  • Marketing support: handles the distribution of postcards and press releases, organizes press clippings and online media, and coordinates social media (eblasts, FBIGTwitter, blog, website).
  • Programmatic support: coordination of contest entries, front of house activities at performances, copying of program materials, scanning and tracking writing from participants.

Requirements

  • Must be extremely organized and detail-oriented.
  • Must be an excellent communicator; able to work independently, as well as with others.
  • Must be forward looking and eager to jump in and help. A strong work ethic is a must.
  • Knowledge of general office practices.
  • Must be technically astute and comfortable with social media. Computer proficiency in the following programs is required: Microsoft Excel, Word, Outlook, and Google Suite. Familiarity with the following is preferred: Quickbooks, Donor Perfect, Constant Contact, Dreamweaver.

Wages

Pay Scale: $14/hour

To Apply

Submit resume and letter of interest to write@playwrightsproject.org. Include Administrative Assistant in subject line. Seeking immediate hire; position open until filled.

Apply Now

Deadline

Expires: 2021-04-23

Organization

Playwrights Project
858-384-2970

Location

San Diego

Address

3675 Ruffin Rd. Ste 330

Category

Jobs

Discipline

Theatre

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